0 - Town of Huntsville

Corporation of the Town of Huntsville

Corporate Services Committee

AGENDA Meeting to be held on Tuesday, July 5, 2011 @ 9:00 a.m. in the Huntsville Municipal Council Chambers

1.

CONVENE

2.

ADOPTION OF AGENDA

3.

DISCLOSURE OF CONFLICT OF INTEREST

4.

REPORTS a)

b)

John Finley, Economic Development / Grants Officer: i.) EDO-2011-06 – Re: Muskoka Community Network

1-3

ii.) EDO-2011-07 – Re: Small Community Grants

4-8

iii.) EDO-2011-08 – Re: Downtown Huntsville BIA – Request for Information

9-14

Tanya Calleja, Corporate Records Coordinator: i.) CORP-2011-14 – Re: Purchase of Storage Shelving – Canada Summit Centre

c)

Denise Corry, Director of Corporate Services, Brian Crozer, Director of Community Services, Margaret Stead, Corporate Information Coordinator:

15-19 20-36

i.) CORP-2011-15 – Re: Town-owned Properties d)

Kelly Pender, Chief Administrative Officer: i.) CAO-2011-04 – Re: Request for Waiver of Fees – 240 Hwy 60 – Preston Thom

5.

NEW BUSINESS a)

b)

6.

37-40

Draft Financial Statements & Financial Indicator Review – Kelly Pender, Denise Corry, Lori Beecroft – PowerPoint Presentation: i.) Town of Huntsville

41-64

ii.) Business Improvement Area – Board of Management

65-72

iii.) Huntsville Public Library

73-80

iv.) Hutcheson Memorial Cemetery

81-91

v.) Stephenson Cemetery Board

92-101

vi.) Locks Cemetery Board

102-111

vii.) Financial Indicator Review

112-113

2012 New Initiatives – Discussion – Initiatives considered by Committee to Warrant Research and Costing by Staff

ADJOURNMENT

(, TOWN OF HUNTSVILLE DIVISION:

CAO's Office

X

Building Services

Corporate Services

0

Planning Services

Public Works

0

o o

Community Services

0

Protective Servi-«:es

0

DEPARTMENT: Ecpnomic pevelopment REPORT # EOO 2011-06 Confidential:

Yes

0

No X

To:

Corporate Service Committee

From:

John Finley, Economic Development / Grants Officer

Meeting:

July 5,2011

Subject:

Muskoka Community Network (MCN)

RECOMMENDATION: Requires Action

x

For Discussion Only

D

IT IS RECOMMENDED THAT: Report, Reference No. EDO-2011-06, prepared by John Finley, Economic Development / Grants Officer, dated July 5, 2011 regarding DMuskoka Community Networkn be received; 'AND FURTHER THAT: As a result of the public/private sector investment, Muskoka Community Network has now completed the infrastructure build out enabling broadband service availability to over 85% of Muskoka; AND FURTHER THAT: The Town of Huntsville supports, in prinCiple, Muskoka Community Networks plans to identify the future demand for next generation high speed services. This will insure Muskoka Community Network is prepared for any future funding opportunities to support job creation and retention.

ORIGIN L BACKGROUND Muskoka Community Network (MCN) is a not-far-profit organization facilitating the implementation of high speed solutions in Muskoka. MCN is governed by a Board of Directors who provide regional representation on a geographical, and industry basis. In addition, the MCN currently has 3 staff which indude an Executive Director, and Office Administrator and a Technology Project Officer.

01 Report EDO-2011-06

July 5, 2011

Page 1 of 3

DISCUSSION Now that phase I (infrastructure Installation) has been completed MCN has completed a StrategiC Plan. The need for higher speeds to support local business was identified as a high priority.

FINANCIAL IMPLICATIONS - (Budget & Financial Planning Officer must sign Report) None

INSURANCE/RISK MANAGEMENT OR HUMAN RESOURCES IMPLICATIONS - (Human Resources Manager must sign Report) The risk of not offering an up to date, state of the art, high speed service at a reasonable cost would be catastrophic to buSiness, education, health care and business attraction.

SUSTAINABILITY IMPLICATIONS High speed communication provides major tools supporting sustainability. • Reduces or eliminates the need for business travel • Supports the competitive nature of local business through instant information • Reduces the need for printed marketing and advertising materials

ACCESSIBILITY IMPLICATIONS All communications utilize 'vV3P compliance

COUNCIL STATEMENT OF DIRECTIONS AND PRIORmES None

POLICIES / LEGISLATION None

CONSULTATIONS Rob McPhee, Executive Director, Muskoka Community Network

ATTACHMENTS None

CONCLUSION As a result of the public/private sector investment Muskoka Community Network has now completed the infrastructure build out enabling broadband service availability to over 85% of Muskoka. The Town of Huntsville supports in principle Muskoka Community Networks plans to identify the future demand for next generation high speed services. This will insure Muskoka Community Network is prepared for any future funding opportunities to support job creation and retention.

Prepared by: John F nley, Economic Development / Grants Officer

Report EDO-2011-06

July 5,2011

02 Page 2 of 3

(

(C I

Kelly Pender, Chief Administrative Officer

Approved by:

, Acting Budget and Financial Planning Officer

Approved by: Lisa Smith, Human Resources Manager

03 Report EDO-2011-06

July 5, 2011

Page 3 of 3

TOWN OF HUNTSVILLE DIVISION:

CAO's Office

X

Building Services

o

Community Services

Corporate Services

0

Planning Services

o

Protective Services

Public Works

0

0 0

DEPARTMENT: Economic Deyelopment REPORT # EDO 2011-07 Confidential:

Yes

0

No X

To:


From:

John Finley, Economic Development I Grants Officer

Meeting:

July 5,2011

Subject:

Small Community Grants


x

For Discussion Only

0

IT IS RECOMMENDED THAT: Report, Reference No. EDO-2011-07, prepared by John Finley, Economic Development I Grants Officer, dated July 5, 2011 regarding uSmall Community Grants" be received; AND FURTHER THAT: payment:

The Corporate Services Committee recommend the following be approved for

1

Carfac Ontario

(The Association of Professional Visual and Media Arts) To assist with the rental of Partners Hall. This program assists with the Huntsville Cultural Plan and is endorsed by the of Culture and

$500.00

2

Education Huntsville

To assist with opportunities.

Educational

$500.00

3

Huntsville Animal Shelter

To assist with the cost of a fundraiser at the Canada Summit Centre.

$500.00

4

Huntsville Arts Society

To assist with Creativation, Arts,

$500.00

S

Huntsville BlA

To assist with the 2011 Outdoor Mural

6

Huntsville Train Station Society

To assist with the 2011 Model Rail Exposition

7

Muskoka Kids Triathlon

a bridge banner promoting

Centre EDO-2011-07

Page 1 of 3

04

July 5,2011

9

Port Sydney I Utterson Chamber of Commerce

To assist with the cost of insurance to cover Canada Day activities in the community.

$572.40

10

YMCA

To assist with a business breakfast.

$500.00

11

Y'NCA

To assist with the rental of Partners Hall for the Women in Business classes. This program has in the past been funded by the Town for several years and continues to have a high registration assisting individuals to become involved and operate their own business.

$7,175.00

ORIGIN / BACKGROUND The Small Community Grants Program Committee have reviewed several applications and have recommended the above applications be approved for payment:

DISCUSSION The Small Community Grants Committee comprising of Councillor Tim Withey, Brian Crozier and John Finley have met several times to review and make recommendations to the Corporate Services Committee.

FINANCIAL IMPLICATIONS - (Budget & Financial Planning Officer must sign Report) Please see the spreadsheet. There is a balance of appioximately $2,872.89 in the 2011 budget after this report has been approved.

INSURANCE/RISK MANAGEMENT OR HUMAN RESOURCES IMPLICATIONS - (Human Resources Manager must sign Report) None

SUSTAINABILITY IMPLICATIONS None at this time

ACCESSIBILITY IMPLICATIONS Accessibility issues have been identified in all applications

COUNCIL STATEMENT OF DIRECTIONS AND PRIORmES None

POLICIES {LEGISLATION Community Grant Information & Guidelines

CONSULTATIONS Teri Souter, Manager of Culture and Heritage - Item #1 above

ATTACHMENTS Schedule "A" - Spreadsheet of all approved and recommended applications.

EDO-2011-07

Page 2 of 3

05

July 5, 2011

(.

CONCLUSION That the Corporate Services Committee recommend the following be approved for payment:

1

Carfac Ontario

(The Association of Professional Visual and Media Arts) To assist with the rental of Partners Hall. This program assists with the Huntsville Cultural Plan and is endorsed by the Manager of Culture and

$500.00

2


To

Educational

$500.00

3

Huntsville Animal Shelter

To assist with the cost of a fundraiser at the Canada Summit Centre.

$500.00

4

Huntsville Arts Society

To assist with Creativation,

$500.00

5

Huntsville BIA

To assist with the 2011 Outdoor Mural

6

Huntsville Train Station

To assist with the 2011 Model Rail Exposition

$500.00

7

Muskoka Kids

To assist with the cost of insurance.

$248.07

8 9

Muskoka Triathlon

To assist with the rental of the canada Summit Centre

Port Sydney I Utterson Chamber of Commerce

To assist with the cost of insurance to cover Canada Day activities in the

10

YMCA

To assist with a business breakfast

11

YWCA

To assist with the rental of Partners Hall for the Women in Business classes. This program has in the past been funded by the Town for several years and continues to have a high registration assisting individuals to become involved and their own

assist with

a bridge banner promoting

$572.40

$7,175.00

Pender, Chief Administrative Officer

Approved by:

oft, Acting Budget and Financial Planning Officer

Approved by: Lisa Smith, Human Resources Manager

EDO-2011-07

Page 3 of 3

06

July 5, 2011

)

2011 Commur{---···rant Program

(

ScheCtlut! "A"

1,000.00

$ of Visual and

500.00 In Kind - Rental Partners Hall - Free Workshop

Jul 5 11 To be provided Corp Serv C

Huntsville I LOB

In Kind - Room Rental To be provided Com Serv C Feb 211

Port Sydney I Utterson

DayInsurance

meree -

N/A

Corp Serv C Corp Serv C

$

1,000.00 People for Inclusive Communities

N/A

unity YWCA of Muskoka

$

7,175.00 2011 Women in BusPartners Hall Rental

To be provided Corp Serv C Jul 5 11


$

Living

CS-14-11

Feb 2211

49-11

$

500.00

$

480.00

$ CORP50-11

May 1611

149-11

$

500.00

$ 7,175.00

500.00 Bridge Banner Jul 5 11

Huntsvjlle Animal Shelter $ Arts Society

Huntsville Train Station

Lacrosse

C)

-......J

$

$

To be provided Corp Serv C 1,000.00 In Kind - Canada Summit Centre Rental Jul 5 11

$

500.00

Corp Serv C Jul 5 11

$

500.00 378.00

1,000.00 Creativation, Arts, Kids N/A

To be provided Com Serv C Feb 211

CS-14-11

Feb 2211

49-11

$

-Arena


CS-14-11

Feb2211

49-11

$

In Kind - Both Arenas


CS-14-11

Feb 2211

49-11

$

886.31

$

500.00

$

750.00

1,850.00 2011 Model Rail Exposition

N/A



CS-14-11

Feb 2211

49-11

In Kind - Facility Rental To be provided Com Serv C Feb 211

CS-14-11

Feb 22 11

49-1

In Kind - Aud Rental

May2711

2011 Community Grant Program Schedule "A" Minor Hockey· AGM

In Kind· Aud Rental


CS·14·11

Feb 2211

49·11

$

400.00

N/A

Minor Lacrosse



CS·14-11

Feb 2211

49·11

$

750.00

N/A

$

248.40

Muskoka Kids Triathlon

$

248.40 Insurance

Muskoka Triathlon

$

3,000.00 CSC Rental

Muskoka Watershed Council People First

$

,

500.00 Stewardship Booklets

In Kind· Park Permit

Winterlude • Swim Meet


$


To be provided Corp Serv C Jul 5 11

Corp Serv C May311 In Kind· Room Rental To be provided Com Serv C Feb 2 11

Purina Walk for Dogs

YMCA

N/A

500.00 Business Breakfast

N/A

To be provided Com Serv C Feb 211 To be provided Com Serv C Feb 211 N/A

$ 3,000.00 CORP50·11

May1611

149·11

$

500.00 May2711

CS·14·11

Feb 2211

49-11

$

480.00

N/A

CS·14·11

Feb 22.11

49·11

$

22.00

N/A

CS·14-11

Feb 2211

49-11

$

120.00

N/A

$

500.00

Corp Serv C Jul 5 11 Total

-

REMAINING

----

$ 25,000.00

Budget

c::::; CO

----

N/A

$ 22,127.11 $ 2,872.89

/

TOWt~

DIVISION:

OF HUNTSVILLE

CAO's Office

X

BUilding Services

o

Community Se.rvices

Corporate Services

0

Planning Services

o

Protective Services

Public Works

0

0 0

DEPARTMENT: Economic Development REPORT # EDO-20U-OS Confidential:

Yes

0

No X

To:


From:

John Finley, Economic Development / Grants Officer

Meeting:

July 5, 2011

SUbject:

Downtown Huntsville BIA - Request for Information


x

For Discussion Only

D

IT IS RECOMMENDED THAT: Report, Reference No. EDO-2011-08, prepared by John Finley, Economic Development / Grants Officer, dated July 5, 2011 regarding "Downtown Huntsville BIA - Request for Information" be received; AND FURTHER 'THAT: The Corporate Services Committee recommend that the Town of HuntsVille, through the'Economic Development Office provide the Downtown Huntsville BrA with the following: 1. Parking space inventory in the Downtown BIA area; 2. Opportunities to meet the present and future parking needs; 3., F i n a Q c i n g : o p t i o n s ; ' j " ' : 4. Historic,parking revenue patterns; "'" 5. Parking regulations and policies from Huntsville and other similar communities.

ORIGIN I BACKGROUND During the Downtown Huntsville BrA Board of Management meeting held on June 16, 2011 the topic of the availability of parking spaces in the downtown area to meet the present and future needs was discussed.

DISCUSSION The investment made in the Downtown core resulting from the introduction of Commerce Park has resulted in a vibrant retail area with low vacancy rates and high traffic counts. The Huntsville BrA is concerned that the supply of parking in the downtown area is not meeting present, off season, needs and is certainly insufficient to support future growth. This parking space deficit will be a negative ~ctor in retail growth. It Report EDO-2011-08

Paqe 1 of 2

Julv 5.2011

was decided that a review of parking availability and present parking policies be reviewed and that the BIA board of Management seek the assistance of the Town of Huntsville to provide options for the BIA to consider to insure the vibrancy of the downtown retail area continues.

(

FINANCIAL IMPLICATIONS - (Budget & Financial Planning Officer must sign Report) None

INSURANCE/RISK MANAGEMENT OR HUMAN RESOURCES IMPLICATIONS - (Human Resources Manager must sign Report) None

SUSTAINABILITY IMPLICATIONS The sustainability of the downtown shopping area can only be maintained with a suitable supply of parking spaces that are strategically available within an easy walking distance.

ACCESSIBILITY IMPLICATIONS The Accessibility Committee considers the supply of accessible parking spaces in the downtown area to be suitable. Future needs should be considered.

COUNCIL STATEMENT OF DIRECTIONS AND PRIORITIES None

(

POLICIES { LEGISLATION Parking policies and regulations.

CONSULTATIONS None at this time.

ATTACHMENTS Minutes of the June 16/ 2011 Downtown Huntsville BIA Board of Management

CONCLUSION The Town of Huntsville, through the Economic Development Office provide the Huntsville BIA the following: 1. Parking space inventory in the Downtown BIA area. 2. Opportunities to meet the present and future parking needs 3. Financing opportunities 4. Historic parking revenue patterns 5. Parking regulations a~~icies from Huntsville and other similar communities

Prepared by' John (Fin e / conomic Development / Grants Officer

Approved b Report EDO-2011-08

ender, Chief Administrative Officer Page 2 of 2

10

July 5/ 2011

DOWNTOWN HUNTSVILLE BIA BOARD OF MANAGEMENT Meeting Minutes in the Town of Huntsville Council Chambers Thlrd Floor Thursday June 16, 2011 8:00 am

Present: Marc White, Joan Wager, Helena Renwick, Ken Stronach, Kathy SheRdan, Kathy Groh, Rachel Hunt, Debbi Miller, Larry Berkenmeier, Carolyn Mac Kay, Steve Mortimer TD Bank, Joan Wager, Scott Aitchison Regrets: Kelly Haywood, Steve Campbell, Terry Glover, Nikki'Barker Opening: This meeting of the BIA Board of Management wascaHed to order at 8:04 am on June 16,2011 in the Town Council Chambers at the Town ofH1mtsvi!!e Municipal Office, in Huntsville by Marc White. 1. Approval of Agenda MOTION: to aceepttheagenda as distributed ,,
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... ' __ . . _._._._ ... _.. _. __ .. _____ .___ .. ____ ._. P~te-;"ti~l-lot for Sale

102

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,_____ ___ p:_~~~7_~~ __ Q~!?,~_~N.~es_, __ ...

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