1bsa.org to - Greater Alabama Council

2013-2014 Program Preview Conference www.1bsa.org

PPC Agenda www.1bsa.org

2013 Program Planning Conference Agenda

District: ______________ ______

Date: ________________________

Location: ___________________

Time: ________________________

I.

Opening Ceremony

___________________ (Volunteer/Scout Unit)

II.

Welcome & Purpose of Meeting

____________________ (District Chair)

III.

Popcorn Campaign

____________________

(Popcorn Kernel) IV.

Activities

____________________

(Activities Chair) V.

Program Planning Process

____________________

(District Commissioner) VI.

Outdoor Program

____________________

(Camping Chair) VII.

Training

_________________ (Training Chair)

VIII.

Marketing

____________________ (Marketing Chair or District Commissioner)

IX.

Fall Round-up/School Night for Scouting

____________________

(District Executive) X.

Divide into Cub Scout, Boy Scout & Venturing Sections ____________________ (District Chair)

2013 Program Planning Conference Script Pre-Opening Arrangements 1. Physical Arrangements a. Decorate Room b. Have program information on display tables c. Have Popcorn Sale Display set up 2. Registration a. Have a registration table for Cub Scout Leaders and Boy Scout Leaders and Venturing b. Use Training Attendance Form for registration c. Have nametags available d. After they register, give them the PPC Kit I. Opening Ceremony •

•

_____________________ (Volunteer/Scout Unit) Use a slide show, video or have a troop or pack that attended Greater Alabama Council Camp Sequoyah or Camp Comer or your district day camp lead everyone in the “Pledge of Allegiance.”…then script volunteer leader to share two minute highlights of positive camp experience. Have a minister or volunteer lead everyone in an opening prayer

II. Welcome & Purpose of Meeting

____________________

(District Chair) • • • • • •

Thank everyone for their attendance Review the purpose of the meeting To review the council and district upcoming activities Fall Recruitment Plans To provide information that will assist each unit in planning their annual program calendar To conduct District Business

I would like to thank our current committee for the job they are doing to provide a Quality Program in the ___________ district. III.

Popcorn Sale

____________________

(Popcorn Kernel) This spring, our council held a two popcorn kickoff meetings to roll out the 2013 popcorn and product sales. (Provide a brief update on the popcorn campaign, the training meeting, and improvements for the 2013 campaign) IV.

Activities

______________________ (Activities Chair) A. Review the upcoming Council/District Activities and dates • Hooked on Scouting – Locations • Tiger Cub Safari at the Birmingham Zoo • Cub Haunted/Adventure Weekends

• Cub Space Quest at the Huntsville Space and Rocket Center • Cub Day Camp in June

V.

Program Planning Process

____________________

(District Commissioner) A. With tonight’s Program Preview Conference you should begin your unit’s program planning for 2013-2014. The process for planning a successful program year is very easy. It does demand that your unit committee do some brainstorming with the support material you receive tonight. A twelve-(12) month outline of your unit’s program can be accomplished with a two hour unit committee meeting by using the following procedure: 1. Schedule a “Back to Pack” or troop planning meeting in August 2. Materials Needed: a. Program Preview Packet with all activity information b. District/Council calendar available on-line in 2013/2014 to allow for changes c. School and community calendar d. Program Helps with monthly themes have been rewritten and incorporated into the new Cub Scout Den & Pack Meeting Resource Guide Book. (These are found online at www.myscouting.org) 3. Procedure to build your calendar a. Place all program themes on calendar b. Add weekly unit meeting dates c. Set dates for monthly committee meetings, pack meetings and quarterly troop courts of honor d. Decide on unit activities to be held each month 4. Consider a partnership with another unit and conduct a joint outing during the year. You may be able to help strengthen both units! B. Proper planning is the key to a good Scout Program! C. The Rechartering Process. ( Review Recharter Plan created by Greater Alabama Council. ) 1. Charter Renewal meeting with unit commissioner 60 days prior to recharter 2. Collect all fees 3. Complete paperwork and obtain all signatures 4. Turn in by the 15th of the month due to recharter 5. Remember – Original signatures, birthdates, adult authorization forms, and youth protection training is required on all adult applications VI.

Outdoor Program

____________________

(Camping Chair) A. Distribute flyers for upcoming activities B. Talk about the increased opportunity for Outdoor program C. Summer Camp 2013 – positive feedback received from a record number of campers at Camp Comer and Camp Sequoyah. Please register for 2014 Summer Camp as soon as possible D. Cub Scout Outdoor Program • Day Camp Results • Resident Camp Results E. Webelos Crossover

•

VII. • • •

• IX.

Training Program

________________ (Training Chairman)

Review District Training Percentage Show Council Training Calendar for the Fall and encourage all volunteers to get trained whether in their District or somewhere else Review untrained list and notify volunteers if they need to review their training status please see them following the meeting (email Clay Pruitt [email protected] any updates for training records) University of Scouting dates have changed it will be on March 8th location is TBA Fall Round-up / School Night for Scouting • District School Night Training will be held ___________________________________ • •

• •

• X.

Make an effort to schedule annual crossovers and establish communication between packs and troops to invite webelos to crossover. (*38% of Webelos have not been bridging into Boy Scouts)

____________________

(District Executive)

Every Pack needs to be represented at their local school It is the responsibility of the District Key 3 and Membership Chair to work with each school and determine the best person to make contact with school principals (ONLY ONE person should contact the school) to prevent confusion Be respectful of school time and property and write a “thank you” note to the school The school coordinator, commissioner and district executive will work with each unit and school to make sure we follow the recruitment plan and that packs have equal recruiting access at schools with more than one pack recruiting Remember proper signatures and youth protection training is required on all applications

Divide into Cub Scout, Boy Scout & Venturing Sections

____________________

(District Chair)

Greater Alabama Council Cub Scout Session Agenda ____________________Presiding

(District Chair) I.

Welcome

____________________

(District Chair) II.

Fall Membership Recruitment

____________________

(District Executive) A. Review the Fall Recruitment plan • District coordinates Round Up efforts B. Announce District schedule for Fall Recruitment C. Units need to make plans for being present at the school for the membership recruitment night D. Packs and Troops are encouraged to conduct the opening ceremony and have members of their unit there in uniform E. Promotional Plan • Rallies will be coordinated by district round up teams and district executive and conducted in all schools with fliers given to all boys • Stickers will be given to youth at rally F. Information Needed from Units • Please provide the pack recruitment team for those that will help with the recruitment • Set a date for Fast Start Training. Instant on-line Youth Protection Training • Schedule a Parents Meeting to be held 7 – 10 days after recruitment night • Complete Den Rosters and Pack Leadership Roster III.

Review Key Council and District Dates • • • • • • • •

IV.

____________________

(Activities Chair) Cub Scout Fishing Rodeo – Date, time, closest location Cub Scout Safari, Birmingham Zoo – Date, time Cub Haunted – Six Sessions held at Comer, Sequoyah, Westmoreland Cub Fall Action Pass flyer, a $10 discount on the first 3 Cub events Cub Space Quest Two Sessions, Nov. 8-9;15-16, Huntsville Space and Rocket Center Cub Adventure Weekend-Two Session, April 25-27and May 2-4 at Camp Comer Cub Day Camp June 2014/Theme is Mad Scientist If you attend the Council Cub Events (Fishing Rodeo, Safari, Haunted, Adventure and Day Camp) the 5 activity patches will form a very unique patch set for your Scout to enjoy.

Webelos Program

____________________

(District Executive) • •

Review Webelos Graduation Procedure Encourage Packs to establish relationship with local troop

V.

Tiger Cub Program • • •

VI.

Cub Leader Training • • • • • •

VII.

______________________ (Cub Training Chair) Review information on District Training and Fall Training Calendar Review Training Grid – on website Review Fast Start Training Emphasize 100% youth protection training Go to www.myscouting.org to take Youth Protection and Basic Leader Training online. Please check with the Training Chairman to make sure you and your Pack training records are up to date for Journey to Excellence

Quality Program • • • •

VIII.

__________________________ (Key Tiger Cub Volunteer) Update on Tiger Cub Program and Activities Review Tiger Cub Program and Importance Tiger Cub Den Leader

__________________________ (Roundtable Commissioner)

Roundtable Journey to Excellence Awards Summertime Pack Awards Boys’ Life

Closing Comments

______________________ (District Chair)

Greater Alabama Council Boy Scout Session Agenda _____________________________ Presiding (District Vice-Chair or District Commissioner)

I.

Welcome

_____________________ (District Vice-Chair)

II.

Review Key Council Dates

_____________________

(Vice-Chair) • • • • III.

_______________________ (Camping Chair) Review the five Camp Programs offered: Comer, Sequoyah, Westmoreland, Jackson, Jack Wright. Review by dates for summer camp 2014 Tour Permit

Summer Camp Opportunities • • •

IV.

Council Eagle Receptions (Date TBA) Summer Camp Review Meetings High Adventure Opportunities Order of the Arrow

Scout Leader Training

_____________________

(B.S. Training Chair) • • • • • V.

Scout Leader Training University of Scouting - Spring 2014 Fast Start Training NYLT Other Training

Quality Program

_______________________

(Roundtable Commissioner) • • • • VI.

Roundtable Quality Unit Award National Camping Award Boys’ Life

Webelos Program

_____________________

(District Executive) • • VII.

Review Webelos Graduation Procedure Encourage Troops to establish Big Brother relationship with local packs

Closing Comments

_____________________

(District Vice-Chair)

Venturing Agenda District Commissioner Presiding or Key Venturing Volunteer

I.

Welcome

___________________ (District Commissioner)

II.

Review Key Dates

___________________ (District Commissioner)

III.

Venturing Training

___________________ (Training Chair)

IV.

Quality Program • •

V.

VI.

Venturing Roundtable Advancement

Activity Ideas & Planning • •

____________________ (Roundtable Commissioner)

____________________ (Crew Advisor)

Winterfest / Ski Weekend Birmingham After Dark

Closing Comments

____________________ (District Commissioner)

2013-2014 Council Calendar www.1bsa.org

August 2013 Monday

Tuesday

Wednesday

Thursday

Friday

July 29

30

31

August 1

5

6

7

8

Sunday

2

3

4

9

10

11

16

17

18

Popcorn Show and Sell DUE DATE

FOS Conference

12

13

14

15

ORDER Show and Sell Popcorn

19

Woodbadge Session 3 - Sequoyah

20 Popcorn Delivered

26 Popcorn Sale Begins

Saturday

21

22

23

24

25

28

29

30

31

September 1

Popcorn Pick Up

27

September 2013 Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

August 26

27

28

29

30

31

September 1

2

3

4

5

6

7

8

14

15

Office Closed LABOR DAY

OA Fall Ordeal - Sequoyah

9

10

11

12

13

Cub Fishing Rodeo Wood Badge - Sequoyah Fall Board Meeting / Huntsville

16

17

18

19

20

21

YLDP Opening Program

23

24

25

22 Cub Fishing Rodeo

26

27

28

29 Cub Fishing Rodeo

30

October 2013 Monday

Tuesday

September 30

Wednesday

October 1

Thursday 2

Friday 3

Saturday 4

Sunday 5

6 Tiger Cub Safari

OA Fall Fellowship - Comer

7

8

9

10

11

12

13

19

20

26

27

2

3

Woodbadge - Jackson/Westmoreland Cub Haunted Session 1 Cub Haunted Session 2

14

15

16

17

18 Cub Haunted Session 3 Cub Haunted Session 4 Show and Sell Accounts closed

21

22

23

24 Popcorn Sale ENDS

25 Cub Haunted Session 5 Popcorn Order DUE TO COUNCIL

28

29 Ex Committee Meeting 6:30

30 Order Popcorn

31

November 1

Cub Haunted Session 6

November 2013 Monday

Tuesday

October 28

Wednesday 29

Thursday 30

Friday 31

Saturday

November 1

Sunday 2

3

9

10

15

16

17

OA – Lodge Leadership Retreat – Invitation Only

4

5

6

7

8 Hawk Day Camp Jack Wright

11 Closed Veterans Day

12 Annual Business Meetnig

13 Popcorn Delivered

14 Popcorn Pickup

OA Ordeal - Jackson

18

19

20

21

22

23

24

25

26

27

28

29

30

December 1

Office Closed - Thanksgiving

December 2013 Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

November 25

26

27

28

29

30

December 1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

All Popcorn Money Due

Office Closed - Christmas 30 Winter Blast

31

Winter Blast

January 2014 Monday

Tuesday

December 30

Wednesday 31

Thursday

Friday

Saturday

Sunday

January 1

2

3

4

5

8

9

10

11

12

New Year’s Day Office Closed

6

7

OA Lodge Training Summit / Winter Banquet Location TBA Wood Badge SD2 - Camp Westmoreland 13

14

15

16

17

18

19

NYLT Weekend 1 - Camp Comer

20

21

22

23

24

25

26

28

29

30

31

February 1

2

NYLT Weekend 1 - Camp Comer

27

February 2014 Monday

Tuesday

January 27

Wednesday 28

Thursday 29

Friday 30

Saturday 31

Sunday

February 1

2

OA Hawk Service Day Camp Tranquility

3

4

5

6

7

8

9

15

16

Wood Badge SD3 - Camp Comer OA Ceremonies Retreat - Location TBA

10

11

12

13

14

Training Committee Retreat - Camp Comer NYLT Session 2 - Camp Comer

17

18

19

20

21

22

23

24

25

26

27

28

March 1

2

President’s Day Office Closed NYLT Session 2 - Camp Comer

Council Eagle Scout / Silver Beaver Program - Location TBA

March 2014 Monday

Tuesday

February 24

Wednesday 25

Thursday 26

Friday 27

Saturday 28

Sunday

March 1

2

Unversity of Scouting Location TBA

3

4

5

6

7

8

9

10

11

12

13

14

15

16

22

23

29

30

Wood Badge Weekend 1 - Camp Comer

17

18

19

20

21 OA Spring Pow-Wow - Camp Comer

24

31

25

26

27

28

April 2014 Monday

Tuesday

March 31

Wednesday April 1

Thursday 2

Friday 3

Saturday 4

Sunday 5

6

12

13

19

20

Venturing High Adventure Extravaganza

7

8

9

10

11 Wood Badge Weekend 2 - Camp Westmoreland

14

15

16

17

18 Good Friday Office Closed

21

22

23

24

Easter

25

26

27

3

4

Cub Adventure Weekend- Session 1 - Camp Comer OA SR-9 Concalve - Moundville

28

29

30

May 1

2

May 2014 Monday

Tuesday April 28

Wednesday 29

Thursday 30

Friday May 1

Saturday 2

Sunday 3

4

Cub Adventure Weekend- Session 2 - Camp Comer

5

6

7

8

9

10

11

12

13

14

15

16

17

18

24

25

OA Ordeal / Brotherhood Weekend - Camp Sequoyah

19

20

21

22

23

NYLT - Camp Westmoreland

26 Memorial Day Office Closed NYLT - Camp Westmoreland

27

28

29

30

31

June 1

June 2014 Monday

Tuesday May 26

Wednesday 27

Thursday 28

Friday 29

Saturday 30

Sunday 31

June 1 Summer Camp Staff Week

2

3

4

5

6

7

Summer Camp Staff Week

9

Summer Camp Week 1

10

11

12

13

14

15 Summer Camp Week 2

Summer Camp Week 1

16

17

18

19

20

21

Summer Camp Week 2



24

25

26

27

28



8

July 2014 Monday

Tuesday June 30

Wednesday July 1

Thursday 2

Friday

Saturday

3

4

Sunday 5

Independence Day Office Closed

7

8

9

10


11

12

13 Summer Camp Week 6 (Comer Only)

Summer Camp Week 5

14

15

16

17

18

19

Summer Camp Week 6 (Comer Only)

21

20 Webelos Resident Camp Camp Comer NYLT - Location TBA

22

23

24

25

26

27

29

30

31

August 1

2

3

NYLT - Location TBA Webelos Resident Camp - Camp Comer

28

August 2014 Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

July 28

29

30

31

August 1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

OA Ordeal / Brotherhood Weekend - Camp Comer

18

19

20

21

22

23

24

25

26

27

28

29

30

31

September 2014 Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

September 1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

Labor Day Office Closed

OA Ordeal / Brotherhood Weekend - Camp Westmoreland Cub Scout Fishing Rodeo Council Wide

22

23

24

25

26

27

28

Cub Scout Fishing Rodeo Council Wide

29

30

October 1

2

3

4

5

October 2014 Monday

Tuesday

September 29

Wednesday 30

Thursday

October 1

Friday 2

Saturday 3

Sunday 4

5

OA Fall Fellowship - Camp Sequoyah Cub Scout Safari Birmingham Zoo

6

7

8

9

10

11

12

18

19

25

26

November 1

2

Cub Haunted Weekend - Council Wide

13

14

15

16

17 Cub Haunted Weekend - Council Wide

20

21

22

23

24 Cub Haunted Weekend - Council Wide

27

28

29

30

31

November 2014 Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Sunday

October 27

28

29

30

31

November 1

2

3

4

5

6

7

8

9

ScoutFest 2014

10

11

12

13

14

15

16

18

19

20

21

22

23

29

30

Veteran’s Day Office Closed

17

OA Hawk Service Day Camp Jackson

24

25

26

27 Thanksgiving Office Closed

28

December 2014 Monday

Tuesday

December 1

Wednesday

Thursday

2

3

Friday 4

Saturday 5

Sunday 6

7

OA Lodge Leadership Retreat (Invite Only) - Location TBA

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

January 1

2

3

4

Christmas - Office Closed

29

30

31

Camp Use Permits www.1bsa.org

PROCEDURES REGULATING USE OF COUNCIL PROPERTY These rules are the result of years of camping experience and are for the safety and greater pleasure of Scouts. 1. 2. 3. 4. 5. 6.

Two adult leaders (one being 21 years of age or older) must be in attendance with the unit at all times. Scouts arriving at camp before the leader must stay in the parking lot until the leader arrives. The leader in charge will check in with the ranger on arrival and present the camp permit. NO firearms, fireworks, illegal drugs or alcoholic beverages permitted. Equipment or tools loaned to units must be signed for and returned clean and serviceable. Units are required to carefully clean their area before checking out. NO garbage should be burned. Please take your garbage with you or put it in the dumpster. 7. No cutting of trees except under the supervision of the camp ranger. 8. All vehicles must be parked in camp parking lot after gear is unloaded. 9. Unit assumes responsibility for all damage to camp facilities or equipment. 10. Swimming is permitted in swimming area only under adequate adult supervision and following Safe Swim Defense. 11. Canoes, Kayaks & Bikes are for exclusive use of unit having a permit. Unit leader must apply for use at council office. Canoes and Waterfront Equipment may be used only when the weather is suitable. Anyone using watercraft must wear life jackets, use the Safety Afloat Plan and practice all safety precautions. The unit will be responsible for any damage to boats and/or canoes. 12. Fires may be built only in designated areas, and must be controlled and extinguished completely after use. 13. Scouts may fish at any time while at camp. Adequate supervision must be provided. 14. Pets are not allowed. 15. Report any accident to the Camp Ranger or Camp Director 16. Non-Scouting groups must complete a Hold Harmless agreement and make payment prior to reserving facilities. 17. Every Scout will be a better camper if he does some work to make camp a better place to live. We urge each troop to do at least one hours work each camping visit. Special projects should be arranged through the camp ranger.

GREATER ALABAMA COUNCIL

BOY SCOUTS OF AMERICA

Sequoyah - Camp Use Permit Application Date: __________________

Unit Type & Number: _____________________ District: ________________

Number of Youth: _______ Adults: ________ Arrival Date: ________ Arrival Time:________ Departure Date: _______ Departure Time: _________ What is your program plan while you are in Camp? _________________________________________________________ Will you use:

_____ Range _____Row Boats _____Kitchen

_____Dining Hall _____Tower

_____Canoes _____ Showers

_____COPE _____Swimming

LEADER IN CHARGE MUST BE PRESENT AT CAMP AT ALL TIMES OF USE. Leader in charge: ___________________________________________________________________________ Address: ______________________________ City: __________________ State: _________ Zip: _________ Phone: (H)_______________________ (W) ______________________ (C)_____________________________ Email: _____________________________________________________________________________________

Fees for equipment are to be collected by the Ranger prior to use.

GAC Units & Out of Council / Charter Partners Other Groups Day events & Camping $0 $2.00 Per Person Dining Hall ONLY $50.00 $200.00 Per Weekend Kitchen $125.00 $200.00 Per Weekend Canoes (onsite) $0 $10.00 Per Canoe – Per Day Kayaks $0 $10.00 Per Kayak – Per Day Paddles and PFD’s included. Must meet all BSA safety requirements, including Safe Swim Defense and Safety Afloat. Tower (Minimum of 10)** $20.00 $45.00 Per Person – Per Day **Subject to certified staff. Staff must be BSA certified climbing/rappelling instructor. Must have adult certified in Climb on Safety, CPS and First Aid, includes climbing gear. Additional cost will be charged for council providing additional staffing.

Office Use ONLY: Date Received: ____________ Date Processed: ___________ Approved By: _____________

Date Confirmed with Unit Leader: _________________ Date Confirmed with Ranger: _____________________



Comer - Camp Use Permit Application Date: __________________



_____ Range _____Row Boats _____Kitchen

_____Dining Hall _____Tower _____A-Frame

_____Canoes _____ Showers _____Staff Cabins

_____COPE _____Swimming



GAC Units & Out of Council / Charter Partners Other Groups Day events & Camping $0 $2.00 Per Person Staff Cabin $10.00 $15.00 Per Night A-Frame $50.00 $75.00 Per Weekend Dining Hall ONLY $50.00 $200.00 Per Weekend Kitchen $125.00 $200.00 Per Weekend Canoes (onsite) $0 $10.00 Per Canoe – Per Day Kayaks $0 $10.00 Per Kayak – Per Day Paddles and PFD’s included. Must meet all BSA safety requirements, including Safe Swim Defense and Safety Afloat. C.O.P.E. (minimum of 10)** $20.00 $50.00 Per Person Tower (Minimum of 10)** $20.00 $45.00 Per Person **Subject to certified staff. Staff must be BSA certified climbing/rappelling instructor. Must have adult certified in Climb on Safety, CPS and First Aid, includes climbing gear. Additional cost will be charged for council providing additional staffing.





Westmoreland - Camp Use Permit Application Date: __________________



_____ Training Center _____ O.A. Lodge

_____Dining Hall _____Showers

_____Kitchen



Day events & Camping Training Center Dining Hall ONLY Kitchen O.A. Lodge


GAC Units & Charter Partners $0 $25 $50.00 $100.00 $0

Out of Council / Other Groups $2.00 $50 $150.00 $150.00 $0

Per Person Per Day Per Day Per Day


Maps To CAmp www.1bsa.org

A Property of the Greater Alabama Council, BSA

Westmoreland Reservation

CAMP WESTMORELAND 560 Westmoreland Rd. Florence Al. 35630 Camp (256)757-7065 Office (256) 883-7071 Westmoreland Rd. Road From U.S. 72W (Florence Blvd.), turn right onto Lauderdale County 27 (Bennett Road). Go 3.5 miles to Boy Scout Road and turn right. Go 0.9 miles to Westmoreland Reservation.

Laud.Co. 30

S H O A L S C R E E K

Bailey Springs Rd.

County Rd. 27 Bennett Rd. 1 mile from bridge To Florence

U.S. Hwy. 72

To Huntsville

Camp Sequoyah 4907 County Road 11 Delta, Alabama 36258 256-253-2250 N33 deg 31’ 44” W85 deg 40’ 21”

The distance to camp from US 431 is 2 miles through one stop sign.

Camp Jackson 2867 County Road 24 Scottsboro, Alabama 35769 Camp: 256-228-6913 Office: 256-883-7071

Just Across the bridge from Scottsboro on Hwy 35, turn on Hwy 40 and take the first left.

Camp Jack Wright Tannehill State Park Available for primitive Scout Camping

FROM THE NORTH Exit AL Hwy 40, go left 1 mile to US 11, go right 300 ft to AL HWY 117, go left 2.8 miles to Tutwiler Gap Rd Go right 1 mile to Co. Rd. 89 Go right 2.4 miles to Comer

FROM THE SOUTH Exit at AL Hwy 35, go right Thru Ft Payne (Watch for left turn and right turn) and up the mountain. At the top, take Co Rd 89 Left 6 miles to STOP sign Go left .9 miles to STOP Go right 1 mile to Comer

Cub Scout EVents www.1bsa.org

Being a Cub Scout is without a doubt one of the funnest things a kid can do! This Fall pull out all the stops with the Greater Alabama Council FALL ACTION PASS. This pass gives you GAC’s three premium Fall events at discounted rates! You and your Scout can conquer the outdoors together while attending Cub Scout Fishing Rodeo, Cub Scout at the Birmingham Zoo and spook the weekend away with Cub Haunted Weekend.

Safari

Purchase your Fall Action Pass today and receive special V.I.P. e-mail updates and your very own Action Pass wristband. Select when you would like to attend your events and we’ll have everything ready just for you. And don’t worry if you need to change later you can do so. Get ready to experience all that the great outdoors and Scouting can offer this Fall!!!

Cub Scout Safari Select You Rodeo! Please Circle: September 28, 2013 Kasmeier Lake Sportsman Lake Park East Lake Park Camp Comer Madison County Lake Gadsden State SCHEDULE Registration 8:00 am Opening Ceremony 8:45 am Fishing & Midway Open 9:00 am Lunch 12:00 pm Awards & Closing 1:00 pm

September 21, 2013 Joe Wheeler State Oak Mountain State Park Camp Sequoyah Sunshine Mills Research Lake

Extra Patch? Add $2 Per. QTY:_______

Select your HAUNT & Circle Location

Date: Sunday, October 6, 2013 Time: 2:00 -‐ 5:00 pm Birmingham Zoo

SESSIONS ___# 1 Oct. 11-12 ___# 2 Oct. 12-13 ___# 3 Oct. 18-19 ___# 4 Oct. 19-20 ___# 5 Oct. 25-26 ___# 6 Oct. 26-27

Children 5 years old and younger free Cost includes admission to zoo, patch for the Cub Scout, safari mask and special acGviGes with zoo staff. Price does not include food, drinks, train or carousel. Train tokens and concessions are available at the zoo. In addiGon the Bham Zoo is offering Gckets to Boo-‐At-‐The Zoo for that night for only $5 per person.

TIMES 5 pm-11:30 am 4 pm-11:30 am 5 pm-11:30 am 4 pm-11:30 am 5 pm-11:30 am 4 pm-11:30 am

Pre-Order T-Shirt Orders YS _____ X $10.00=______ YM _____ X $10.00=______ YL _____ X $10.00=______ AS _____ X $10.00=______ AM _____ X $10.00=______ AL _____ X $10.00=______ XL _____ X $10.00=______ 2X _____ X $15.00=______ 3X _____ X $15.00=______ Add to total at bottom

Extra Patch? Add $2 Per. QTY:_______ Boo-At-The-Zoo Add $5 Per. QTY:____

LOCATION Comer Comer / Sequoyah Comer Comer / Sequoyah Comer / Westmoreland Comer / Sequoyah We require handicapped accessibility? Yes_____ No_____

We will be using our own tent. Yes_____ No_____

REGISTER ONLINE QUICK AND EASY-LOG ONTO www.1bsa.org GAC Fall Action Pass Registration

!

1 Cub & 1 Partner - $75

Phone #_______________________District:______________Pack#____________

! _______Additional Cubs @ $20.00 Each=__________ _______Additional Family Members @ $30.00 Each=__________

Pack #______________________________

Additions from Above:__________

Parent Name:________________________________________________________ E-Mail:_____________________________________________________________

Total:________________

Credit Card Information: (Check One) Visa__MC___DISC___CHECK___________ NAME ON CARD:_________________________ EXP. DATE________ CCV #______ CARD#_______________________________SIGNATURE (REQUIRED)________________________

Mail to the Greater Alabama Council P.O. Box 43307 Birmingham, Al 35243 or Fax 1-205-970-0349

Cub Scout Fishing Rodeos will be held in several locations across the Greater Alabama Council in September 2013 for new and returning Cub Scouts to start off the Scouting year with an exciting outdoor activity. This will be a time for Cubs and their families to participate in a wide variety of activities focused around FISHING and SCOUTING! Packs are encouraged to use this as their first outdoor activity on their Pack calendar in 2013. Cub Scouts will have an opportunity to learn about and compete in casting competitions, meet local celebrities, and of course FISH! There will be a special advancement area where Cub Scouts will be able to earn the Bobcat Award and Fishing Belt Loop. The fee is $15.00 for one Cub and one parent/guardian. The fee for two Cubs and one parent/guardian is $20.00 Other family members are encouraged to attend at a cost of $10.00 each. The fee includes lunch, program supplies, and activity patch (for the Cub Scout only). Please bring personal fishing equipment and bait. Please indicate on the registration form if you would like to purchase additional patches for $2.00 each. PRE-REGISTRATION IS ENCOURAGED! www.1bsa.org

September 21, 2013 Joe Wheeler State (Rogersville) Oak Mountain State Park (Birmingham) Camp Sequoyah (Anniston) Sunshine Mills Research Lake (Red Bay)

September 28, 2013 SCHEDULE Kasmeier Lake (Florence) Registration 8:00 am Sportsman Lake Park (Cullman) Opening Ceremony 8:45 am East Lake Park (Birmingham) Fishing & Midway Open 9:00 am Lunch 12:00 pm Camp Comer (Mentone/Ft. Payne) Awards & Closing 1:00 pm Madison County Lake (Gurley/Huntsville) Gadsden State Fish Hatchery (Gadsden) Camp Jackson (Scottsboro)

REGISTER ONLINE QUICK AND EASY-LOG ONTO www.1bsa.org Cub Scout Fishing Rodeo Registration Account # 1- 6801-511- 20 Scout Name:________________________________________________________ E-Mail:_____________________________________________________________ Phone #_______________________District:______________Pack#____________

Date: ________________________ Location:______________________ Cub & Partner - $15.00 2 Cubs & Partner - $20.00 _______Additional Members @ $10.00 Each=__________ _______Additional Patches @ $2.00 Each=__________

Parent or Guardian:___________________________________________________

Total:________________



Atoo- or B Add -Zoo f The 5 Per r $ Fo on. .M. s r Pe . 5 P Oct

Date: Sunday, October 6, 2013 -‐ Birmingham Zoo Time: 1:00 -‐ 4:00 pm Boo-‐At-‐The Zoo begins at 5:00 pm Cost: $10.00 Per Person by September 27th $20.00 for All Walkup ParMcipants Children 5 years old and younger free

Cost includes admission to zoo, patch for the Cub Scout, safari mask and special acMviMes with zoo staff. Price does not include food, drinks, train or carousel. Train tokens and concessions are available at the zoo. Other Family Member price includes admission only to zoo. Due to limited space and parking availability at the zoo, Pre-‐Registra+on is strongly encouraged.

REGISTER ONLINE QUICK AND EASY-LOG ONTO www.1bsa.org

Cub Scout Safari Registration Form Sunday-October 6, 2013

1:00p.m. - 4:00p.m.

Account # 1- 6801-267-20 Cub Scout Name:_________________________________________District:____________________Pack #______________ Parent Name:___________________________________________________E-mail:_________________________________ Phone:________________________________________Cell Phone:______________________________________________ ! !

!

!

#_______ Cub Scout(s) @ $10.00 Each = $_________ Additional Family Members & Tickets #_______ Additional Family Members @ $10.00 Each = $________ #_______ Additional Family Members (Ages 5 and Under FREE) #_______ Walkup Registrants @ $20.00 Each = $_________ #_______ Boo-At-The-Zoo Tickets @ $5.00 Each = $_________! Total Amount = $_______



Cub Haunted is an overnight camp-out for Cub Scouts at Camp Comer, Sequoyah and Westmoreland. It is a weekend full of games, crafts, good food, hayrides, BB guns, archery, costume contests, and FUN for the whole family! The ENTIRE family is welcome to attend! How do we register? Registration will be limited, according to the Camp that you wish to attend. The registration deadline is one week prior to each session. You must attend the session for which you have registered. Weekends at Comer are always very heavily attended so signups at Camps Sequoyah or Westmoreland are encouraged. ALL LATE REGISTRANTS AND WALKUPS MUST PROVIDE THEIR OWN TENTS. How much does it cost? The cost is $50.00 per Cub and partner and $65.00 for 2 Cubs and partner. Additional family members are $20.00 each, (Children 5 and under are free). A $20.00 late fee will be added if you register after the one week prior deadline. The fee includes dinner, breakfast, program supplies and a Cub Haunted Limited Edition LED Flashlight and patch for the Cub Scout. Please note that a t-shirt is not included in the fee, however pre-orders of T-shirts for adult and youth sizes are available. Please indicate on the registration form if you would like to purchase shirts for $10.00 each – 2X and 3X shirts are $15.00 each. For more information call 205-970-0251 in the Birmingham area or 256-881-7071 in the Huntsville area. Pre-payment for the adult shirts and youth shirts is required by October 5, 2013. What do I bring? You will need the following items: Completed BSA Health Form (Parts A and B), sleeping bag, personal toiletries, towel, washcloth, rain gear, extra clothes, and spending money for the Trading Post. Optional items can include pillow, blanket, flashlight, and costume. Sleeping Accommodations Comer: Two person canvas tents with cots and mattresses are provided in each campsite. Adirondacks with four mattresses are in the campsites as well. Please do not occupy any Adirondack if less that 3 people. Availability is first come, first served. Packs or individuals may bring their own tent. Campsites cannot be reserved. Campsite 7 is special needs/handicapped accessible for families with special needs. Sequoyah: Two person tents & mattress pads may be checked out (free) for participants to put up. 80 total available. Packs or individuals may bring their own tent. Camp Westmoreland is primitive camping.

Cub Haunted Registration Form SESSIONS ___# 1! ___# 2! ___# 3! ___# 4! ___# 5! ___# 6!

! ! ! ! ! !

DATES Oct. 11-12 ! Oct. 12-13 ! Oct. 18-19 ! Oct. 19-20 ! Oct. 25-26 ! Oct. 26-27 !

! ! ! ! ! !

TIMES 5 pm-11:30 am ! 4 pm-11:30 am ! 5 pm-11:30 am ! 4 pm-11:30 am ! 5 pm-11:30 am ! 4 pm-11:30 am !

LOCATION Comer _____Comer Comer _____Comer _____Comer _____Comer

OR _____Sequoyah* OR _____Sequoyah* OR _____Westmoreland OR _____Sequoyah*

*-SEQUOYAH: Check-in and Registration begins at 2 p.m. activities start at 4 p.m. Scout Name________________________________ Phone Number______________________________ District_____________ Pack#______ E-Mail _______________________________________________ Parent or Guardian Name________________________________________________________________ IMPORTANT PLEASE FILL OUT THE FOLLOWING

All registrations are due one week before event A $20.00 late fee will be added after deadline.

We require handicapped or CPAP accessibility? _____Cub/Partner! ! Yes_____ No_____ We will be using our own tent. Yes_____ No_____

_____2 Cubs/Partner!

!

!

!

$50.00

!

!

!

$65.00

Additional family members (6 yrs old or older) _____ X $20.00 each=!

LATE REGISTRANTS AND WALKUPS WILL _____# of Children 5 yrs or younger! NEED TO PROVIDE THEIR OWN TENTS Pre-Order T-Shirt Orders HEALTH FORMS AND REFUND POLICY ALL participants MUST bring a completed copy of the BSA Health Form Parts A and B to Cub Haunted. This is available in the Council Service Centers or online at the Council website. Cubmasters are encouraged to bring all of their Pack’s forms. The Council refund policy is also located on the Council website.

www.1bsa.org Mail To: Greater Alabama Council P.O. Box 43307 Birmingham, AL 35243

Fax To: 1-205-970-0349

!

_____ (free)

(Please indicate # of Shirts next to the size and complete totals)

YS _____ X $10.00=______ YM _____ X $10.00=______ YL _____ X $10.00=______ AS _____ X $10.00=______ AM _____ X $10.00=______ AL _____ X $10.00=______ XL _____ X $10.00=______ 2X _____ X $15.00=______ 3X _____ X $15.00=______ TOTAL FOR PRE-ORDER SHIRTS! ! LATE FEE (If applicable) ! ! ! TOTAL AMOUNT DUE TO THE COUNCIL!

! ! !

$________ $________ $________

CREDIT CARD INFORMATION: (CHECK ONE) VISA____ MC_____ DISC____ CHECK#_____ NAME ON CARD ____________________________ EXP. DATE _______ CVV______________________ CARD NUMBER#__________________________SIGNATURE (REQUIRED)________________________

Cub Scout Space Quest will be held at the U.S. Space and Rocket Center in Huntsville for 2 different sessions on November 8-9 and 15-16. Space is limited to the first 200 participants (Scouts & Adults Combined) for each session so please hurry and get your spot now! Cubs and their families will be able to participate in a wide variety of activities focused on Science and Technology. Cub Scouts and their families will have an opportunity to do the following: -Overnight stay at the Habitat Ring -IMAX or 3D Movie -Get a limited edition Cub Space Quest Patch -Tour the new DaVinci-The Genius exhibit -Saturn V Tour -SCI Quest Museum visit and much more The fee is $75 per person if you register early and will go up to $100 per person 3 weeks prior to each session so please get your registration in early. Your fee will include all meals for Friday dinner (5pm), Saturday breakfast and lunch, lodging and all program fees. Registration will start at 4:00 p.m. on Friday and arrangements can be made if arriving late. PRE-REGISTRATION IS REQUIRED! You can fill out an application and turn it in to our Scout Office or go to www.1bsa.org and register online. Please contact Clay Pruitt at 205-970-0251 or [email protected] if you have any questions. We look forward to seeing everyone join us for this fantastic quest!

REGISTER ONLINE QUICK AND EASY-LOG ONTO www.1bsa.org Cub Space Quest Registration Account # 1- 6801-397-20 Scout Name:________________________________________________________ E-Mail:_____________________________________________________________ Phone #_______________________District:______________Pack#____________ Parent or Guardian:___________________________________________________

Please Check One: Quest 1 - Nov. 8-9 Quest 2 - Nov. 15-16 Number In Party: ____ X $75 (Per Person) + $25 Per Person if After Oct. 18th (Quest 1) + $25 Per Person if After Oct. 25th (Quest 2)

Total:________________



Summer Camp www.1bsa.org

2014 Summer Camp—Greater Alabama Council Instructions Indicate your choice of Camp Comer or Camp Sequoyah Mark your top three choices of sites and weeks with 1, 2 or 3 in the appropriate boxes. Tell us the number of youth and leaders you expect to attend. Submit deposit fees and secure your reservation.

Camp Comer (Mentone, AL)

Unit Number District

______________

$ 275* Camp Sequoyah (Delta, AL) $ 275*

_____Week 1 June 8-14

____Week 2 June 15-21

_____Week 4 June 29 – July 5

____Week 3 June 22-28

____ Week 5 July 6-12

____ Week 6 July 13-19 (Comer only)

* $250 per Scout for troops that participate in at least two of the following: Popcorn sales, Family Friends of Scouting presentation, Scout Card sales.

Comer Site _____Beaver (C1) _____Black Bear (C2) _____Bobcat (C3) _____Buffalo (C4) _____Fox (C5) _____Grizzly Bear (C6) _____Hawk * (C7) _____Mountain Lion (C8) _____Owl (C9) _____Panther (C10) _____Raccoon (C11) _____Wolf (C12) _____Wolverine (C13) _____Bald Eagle (C14) _____ Falcon (C15)

Max. Capacity 60 50 54 44 34 60 38 44 32 52 62 50 52 24 24

Sequoyah Site

_____Robbers Roost (S1) _____Boiling Springs (S2) _____Buck’s Hideout (S4) _____Raccoon Hollow (S5) _____Boone’s Place (S6) _____Bobcat’s Den (S7) _____Turkey Flats * (S8) _____Chigger Ridge (S9) _____Deer Run (S10) _____Beaver Knoll (S11) _____Cherokee Point (S12) _____Hawk’s Landing (S13) _____Uncle John’s Place (S14)

Max. Capacity 32/8 32/8 32/8 32/8 32/8 24/8 16/8 32/8 32/8 32/8 32/8 24/8 32/8

* Reserved for units with handicapped Scouts and/or leaders.

$100 Non Refundable Deposit Required

Number of Scouts Payment Method: Check Card # Name on Card Signature (Required)

Number Male adults MC Visa

Number Female adults Discover Unit Act Exp

Contact Leader Address City/State/Zip Phones H: B: E-Mail Address (Required for on-line class registration) Mail to: Greater Alabama Council, P O Box 43307 Birmingham, AL 35243-0307 Comer 1-2630-416-00 Sequoyah 1-2630-053-00

Unit ReCharter www.1bsa.org

Unit Recharter Checklist

Greater Alabama Council

Note: If your units recharter is not completed by the recharter date, the unit and its members lose all

membership privileges and liability insurance.

If you are completing your charter online, please follow steps: 1, 3, 5, 6, 7, 8, 9, 13,14, & 15

Task 1) Call each Scout listed on the recharter paperwork to ensure that they are still active with your unit. 2) After contacting each family, mark through the names of Scouts and Adults who are no longer active with your unit. 3) Check the recharter roster provided in your packet to see if there are any Scouts or Adults who are active, but who are not listed on the roster. If so, please collect applications for these individuals. If you need a current unit roster, contact Penny Griffin at [email protected]. 4) Write in the names of any Scouts or adults who are not shown on the roster on the last page. These are the members for which you should collect applications. 5) Please make sure that the Unit Leader or Unit Committee Chair signs in the bottom left hand of each youth application approving their membership. 6) Have adult applicants sign their application and the adult authorization form. Ensure that the adult authorization form is attached, their position is indicated, that their Social Security Number is completed on the application, and that they signed in the bottom left position of the application. 7) Check to make sure each adult has current youth protection training. Training is good for two years. Adults who need training can do it online at www.mysocuting.org. Attach the online printout with any adult applications or for anyone whose training has expired. 8) Please make sure that the Committee Chairman and the Chartered Organization Representative/ Institution Head signs in the respective locations on each completed adult application. (Note: Only the individuals listed in these positions on your recharter roster can sign these applications.) 9) Mark any adults (Multiples) who have a current paid membership in another unit with “Multiple” beside their name on the recharter roster. These adults will not have a membership fee in the unit for which they will be a multiple registrant. 10) Calculate the total fee of the membership fees of all Scouts and adults. For a 12-month period, this is $15.00 per youth and $15.00 per adult. 11) Calculate the total for Boy’s Life. This is $12.00 per Scout annually. 12) Calculate the final total and add the $40.00 charter fee. Checks are to be made to Greater Alabama Council. Attach check to the unit recharter. 13) Unit Leader (Cubmaster, Scoutmaster, or Venture Crew Advisor) signs the cover sheet of the recharter. (Note: Only the individual listed in this position on your recharter roster can sign these applications.) 14) Coordinate with your District Executive about completing the Institution Head of the Organization signing the Annual Charter Agreement (Goldenrod Colored Sheet) and the recharter paperwork. 15) District Executive signs all adult applications, the recharter, and the Annual Charter Agreement.

Completed

Journey To Excellence www.1bsa.org

PACK ________ of _________________________ District 2013 Scouting's Journey to Excellence Item Number

1

Objective

Bronze Points

Silver Points

Gold Points

100

200

400

100

200

400

75

150

300

75

150

300

Bronze level, plus the Cubmaster and Den Have a Cubmaster and Silver level, plus 2/3 of a committee with at Leaders have completed active committee least three members. All Leader-Specific Training members must have dens have registered or, if new, complete completed Leaderleaders. within three months of Specific Training. joining.

50

100

200

Bronze Level

Advancement: Increase the percentage of Cub Scouts earning rank advancements.

Have 40% of Cub Scouts advance one rank or have a 2 percentage points increase. Retain and re-register 60% of eligible members or have a 2 percentage points increase.

Silver Level

Gold Level

Have 55% of Cub Have 75% of Cub Scouts advance, or 40% Scouts advance, or 55% advance and have a 2 and have a 2 percentage points percentage points increase. increase. Retain and re-register Retain and re-register 65% of members, or 75% of members, or retain and re-register retain and re-register 60% and have a 2 65% and have a 2 percentage points percentage points increase. increase.

2

Retention: Improve retention rate.

3

Have a net gain of one Increase youth members Building Cub Scouting: Have an increase in Increase youth members member over last year, by 10% or have at least by 5% or have at least membership or be larger than the average size pack 60 members with an or have at least 20 40 members. at recharter time. members. increase over last year.

4

Outdoor activities: The pack has activities in the outdoors.

Have three outdoor activities during the year.

Have four outdoor activities during the year.

Have five outdoor activities during the year.

5

Trained leadership: Have a trained and engaged pack committee.

6

Day/resident/family camp: Increase the percentage of Cub Scouts attending Cub Scout day camp, Family camp, and/or Cub Scout resident camp.

33% or 2 percentage points increase.

50% or 33% and 2 percentage point increase.

75% or 50% and 2 percentage point increase.

50

100

200

7

Service projects: The pack participates in service projects, with one benefitting your chartering organization. The projects and hours are entered on the Journey to Excellence website.

Participate in two service projects.

Participate in three service projects.

Participate in four service projects.

50

100

200

8

Leadership planning: Next year's leaders are identified early.

50

100

200

9

Webelos-to-Scout transition: Have a Webelos-toScout transition plan with a troop or troops.

50

100

200

10

Budget: The pack has a budget that is continually reviewed by the committee and follows BSA policies relating to fundraising and fiscal management.

Have a written budget reviewed at committee meetings and that follows BSA policies.

Earn the Bronze level, plus Cub Scouts' ideas are used in the budget planning process.

Earn the Silver level, plus budget is completed before the next program year.

25

50

100

Pack and den meetings: Packs and dens have regular meetings.

Hold nine pack meetings a year, with one meeting reviewing program plans and asking for parental involvement. Den or pack meetings have started by 10/31.

Meet the Bronze level, plus pack committee meets at least six times a year. Dens meet at least twice a month during the school year.

Meet the Silver level, plus earn the Summertime Pack Award.

25

50

100

25

50

100

25

50

100

11

12

13

By May 31, the pack Earn the Bronze level, Earn the Silver level, committee plus the pack holds its plus every leadership recruits/confirms pack fall recruitment by position is filled by and den leadership for September 30. October 15. the next year. With a troop, hold two joint activities, one of 60% of eligible Webelos 80% of eligible Webelos which is a parent register with a troop. register with a troop. orientation and camp promotion meeting.

Earn the Silver level, Earn the Bronze level plus the Pack holds an Introduce the plus the Pack promotes ongoing fitness Fitness: Pack and Den meetings have activities that SCOUTStrong program competition where and coordinates group include a physical fitness component. in the pack. fitness activities. members can track their performance. Complete charter reregistration, obtain all Meet the Bronze level, Meet the Silver level, signatures, and submit plus email addresses plus promote the new paperwork to the council are provided for all Unit Tools software Reregister on-time office or your parents of youth program accessed commissioner prior to members and registered through your the expiration of your adults who have one. MyScouting account. charter. Points

Bronze: Earn at least 700 points by earning points in at least 10 objectives. Silver: Earn at least 1,000 points by earning points in at least 10 objectives. Gold: Earn at least 1,600 points by earning points in at least 10 objectives.

________ ________ ________ Total points

We certify on our honor as Scout leaders that these requirements have been completed. Cubmaster ________________________________________

Committee chair _______________________________________

Commissioner _____________________________________

Chartered Org. Rep. ____________________________________

Level achieved _______________

Did not achieve _____

Date ______________

This form should be turned in to the Scout service center or your Commissioner with your charter renewal paperwork.

________

Scouting's Journey to Excellence 2013 Pack Performance Recognition Program Journey to Excellence changes the basic way we measure and recognize success in the Boy Scouts of America by moving away from measuring process and moving to measuring performance. Below provides specific information to help you understand the criteria and exactly what data will be used to determine the three levels of performance. In planning your strategy, use actual numbers from the previous year to guide your performance improvement goal planning. In each area, the pack may qualify by meeting a specific standard or by showing measured improvement.

1 2 3 4 5

6

7 8 9 10

11 12 13

Total number of Cub Scouts advancing at least one rank (Bobcat, Tiger, Wolf, Bear, Webelos, Arrow of Light) since your last charter renewal date (A), divided by the number of boys you started your charter renewal year with (B1) plus all new boys who joined or transferred into the pack at any time during the current year (B2). Advancement = A / (B1 + B2). Number of youth members on this year’s recharter (C) divided by the number of youth members on last year’s recharter (D) plus any additional youth members (E) minus any transfer outs or age outs (F). Total = (C) / (D+E-F). At charter renewal time, have an increase in the number of youth members over the number of youth members on the previous year's charter renewal. The pack has activities in the outdoors, which could include outdoor pack meetings, hikes, family campouts, parades, outdoor service projects, etc. Have a pack committee with all dens having registered leaders. The Cubmaster and Den leaders (paid or multiple registration) have completed leader specific training or, if new, complete within three months of joining. 2/3 of active committee members have completed leader specific training. Cub Scouts attend an in-council or out-of-council Cub Scout day camp, family camp, and/or Cub Scout resident camp in 2013. All levels are total number of different Cub Scouts attending (G) divided by total number of Cub Scouts registered in the pack as of 6/30/2013 (H). Total = G / H. The pack participates in at least two service projects during the year and enters them on the Journey to Excellence website. The projects may be completed as joint projects with other organizations. At least one project must benefit the chartered organization. The pack recruits or confirms the next year's leadership, including CM, DLs, and WLs, by 5/31/2013. The pack holds its fall recruitment event by 9/30/2013. Hold at least two joint activities with a troop or troops, one of which is a new parent orientation and camp promotion meeting, and have graduating boys register with a troop. If pack has no Webelos Scouts, this requirement is met at the Bronze level. The pack has a written budget that is reviewed at all pack committee meetings, and the pack follows BSA policies relating to fundraising and fiscal management as found on the Unit Money-Earning Application form, the pack treasurer's book, and any other publication that the council has developed for fundraising and fiscal management. Have at least nine pack meetings within the past 12 months, with one of those meetings being to review the pack's program plans and asking for parental involvement in the pack. Den meetings start by October 31, 2013 and all dens meet at least twice each month during the program year. Pack committee meets at least 6 times a year. Pack earns the Summertime Pack Award. The pack and den meetings have activities that include a physical fitness component. This is ongoing and members can track their performance. The pack is introduced to the SCOUTStrong PALA award by going to www.scouting.org/SCOUTStrongPALA. Complete the pack's charter renewal paperwork, including all required signatures, and submit completed forms to the council service center or your commissioner before the end of the charter year. Provide all email addresses for parents and registered adults on charter renewal forms and promote the new "Unit Tools" software accessed through your MyScouting account.

Scoring the pack's performance: To determine the pack's performance level, you will use the above information to determine the points earned for each of the 13 individual criteria and then add those individual point scores to determine a composite score. Count only the highest point total achieved in any one criterion. Bronze level requires earning points in at least 10 criteria plus 700 points, Silver level requires earning points in at least 10 criteria and 1,000 points, and Gold level requires earning points in at least 10 criteria and 1,600 points.

WHO USES THIS FORM? Packs with a charter renewal date in any month from October of 2013 to September of 2014.

For more resources: www.scouting.org/jte The spreadsheets will be especially helpful to you!

Revised 5/13/13

513-105

TROOP ________ of _________________________ District 2013 Scouting's Journey to Excellence Item Number

1

Objective

Bronze Level

Advancement: Increase the percentage of Boy Scouts earning rank advancements.

Have 40% of Boy Scouts advance one rank or have a 2 percentage points increase.

Silver Level

Gold Level

Have 45% of Boy Scouts Have 50% of Boy Scouts advance, or 40% advance, or 45% and advance and have a 2 have a 2 percentage percentage points points increase. increase. Retain and re-register Retain and re-register 80% of members, or 85% of members, or retain and re-register retain and re-register 75% and have a 2 80% and have a 2 percentage points percentage points increase. increase.

Bronze Points

Silver Points

Gold Points

75

150

300

75

150

300

2


Retain and re-register 75% of eligible members, or have a 2 percentage points increase.

3

Building Boy Scouting: Have an increase in membership or be larger than the average size troop.

Have a net gain of one Increase youth members Increase youth members member over last year, by 10% or have at least by 5% or have at least or have at least 15 35 members with an 25 members. members. increase over last year.

75

150

300

4

Trained leadership: Have a trained and engaged troop committee.

Have a Scoutmaster, an assistant SM, and a committee with at least three members.

Bronze level, plus the Scoutmaster and 60% of assistants have completed Leader Specific Training, or if new complete within three months of joining.

75

150

300

5

Short-term camping: The troop conducts short-term Conduct four short-term overnight campouts. or weekend campouts throughout the year.

50

100

200

6

Long-term camping: The troop participates in a long-term camp.

50

100

200

7

Patrol method: The troop uses the patrol method.

50

100

200

8

Service projects: The troop participates in service projects, with one benefitting your chartering organization. The projects and hours are entered on the Journey to Excellence website.

Participate in five service Participate in six service projects. projects.

50

100

200

With a pack or Webelos den, hold two joint Earn the Bronze level, Earn the Bronze level, activities, one of which plus recruit two Webelos plus recruit five Webelos is a Webelos parent Scouts. Scouts. orientation and camp promotion meeting.

50

100

200

25

50

100

25

50

100

Silver level, plus 2/3 of active committee members must have completed Troop Committee Challenge.

Conduct seven shortConduct nine short-term term overnight overnight campouts. campouts. The troop participates in 60% of Scouts attend a 70% of Scouts attend a a long-term camp. long-term camp. long-term camp. The troop has patrols, and each has a patrol PLC meets at least ten leader. There is an SPL PLC meets at least six times a year, including if more than one patrol. times a year, including an annual planning an annual planning The PLC meets at least meeting, and one Scout meeting. four times a year. The attends NYLT. troop holds patrol leader training. Participate in four service projects.

9

Webelos-to-Scout transition: Have a Webelos-toScout transition plan.

10

Budget: The troop has a budget that is continually reviewed by the committee and follows BSA policies relating to fundraising and fiscal management.

11

Courts of honor/parents meetings: Scouts are recognized for their badges at courts of honor.

12

Fitness: Troop meetings and activities include physical fitness components

Introduce the SCOUTStrong program in the troop.

Silver plus the troop holds an ongoing fitness competition where members can track their performance.

50

100

200

Reregister on-time

Complete charter Meet the Silver level, reregistration, obtain all Meet the Bronze level, signatures, and submit plus email addresses are plus promote the new Unit Tools software paperwork to the council provided for all parents program accessed office or your of youth members and commissioner prior to registered adults who through your MyScouting account. the expiration of your have one. charter.

25

50

100

13

Earn the Silver level, Earn the Bronze level, Have a written budget reviewed at committee plus Scouts participate in plus budget is completed meetings and that the budget planning before the next program process. year. follows BSA policies. Scouts are recognized for badges or cards at Three courts of honor Four courts of honor are least twice a year at are held with families held with families courts of honor, where attending. attending. troop plans are reviewed with parents. Bronze plus the troop promotes and coordinates group fitness activities.

Points


________ ________ ________ Total points

________

We certify on our honor as Scout leaders that these requirements have been completed. Scoutmaster ______________________________________

Committee chair _______________________________________

Commissioner _____________________________________

Chartered Org. Rep. ____________________________________

Level achieved _______________

Did not achieve _____

This form should be turned in to the Scout service center or your unit commissioner with your charter renewal paperwork.

Date ______________

Scouting's Journey to Excellence 2013 Troop Performance Recognition Program Journey to Excellence changes the basic way we measure and recognize success in the Boy Scouts of America by moving away from measuring process and moving to measuring performance. Below provides specific information to help you understand the criteria and exactly what data will be used to determine the three levels of performance. In planning your strategy, use actual numbers from the previous year to guide your performance improvement goal planning. In each area, the troop may qualify by meeting a specific standard or by showing measured improvement.

1 2 3 4 5 6 7

8 9 10 11 12 13

Total number of Boy Scouts advancing at least one rank (Tenderfoot, Second Class, First Class, Star, Life, Eagle) since your last charter renewal date (A), divided by the number of boys you started your charter renewal year with (B1) plus all new boys who joined or transferred into the troop at any time during the current year (B2). Advancement = A / (B1 + B2). Number of youth members on this year’s recharter (C) divided by the number of youth members on last year’s recharter (D) plus any additional youth members (E) minus any transfer outs or age outs (F). Total = (C) / (D+E-F). At charter renewal time, have an increase in the number of youth members over the number of youth members on the previous year's charter renewal. Have a SM, an ASM and a troop committee with at least 3 members. SM and 2/3 or the ASM's (paid or multiple registration) have completed leader specific training or, if new leaders, complete within three months of joining. 2/3 of active committee members have completed Troop Committee Challenge. Conduct short-term (at least one overnight) campouts throughout the year. Boy Scouts attend any in-council or out-of-council long-term summer camp (of at least five nights), high-adventure experience, jamboree, or serve on camp staff within the past year, divided by the Boy Scout membership on 6/30/2013. The troop is separated into patrols and each patrol has an elected patrol leader. If the troop has more than one patrol, there is an elected senior patrol leader. If the troop has more than one patrol, the PLC meets at least four time each year. The troop holds patrol leader training each year. The troop participates in at least four service projects during the year and enters them on the Journey to Excellence website. The projects may be completed as joint projects with other organizations. At least one project must benefit the chartered organization. Hold at least two activities with a pack or Webelos den, one of which is a new parent orientation and camp promotion meeting, and recruit new Webelos Scouts into the troop. The troop has a written budget that is reviewed at all troop committee meetings, and the troop follows BSA policies relating to fundraising and fiscal management as found on the Unit Money-Earning Application form, the troop treasurer's book, and any other publication that the council has developed for fundraising and fiscal management. The troop holds at least two courts of honor, where parents are invited and Scouts are recognized for badges. The troop's program plans are reviewed with the parents. The troop meetings have activities that include a physical fitness component. This is ongoing and members can track their performance. The troop is introduced to the SCOUTStrong PALA award by going to www.scouting.org/SCOUTStrongPALA. Complete the troop's charter renewal paperwork, including all required signatures, and submit completed forms to the council service center or your commissioner before the end of the charter year. Provide all email addresses for parents and registered adults on charter renewal forms and promote the new "Unit Tools" software accessed through your MyScouting account.

Scoring the troop's performance: To determine the troop's performance level, you will use the above information to determine the points earned for each of the 13 individual criteria and then add those individual point scores to determine a composite score. Count only the highest point total achieved in any one criterion. Bronze level requires earning points in at least 11 criteria plus 700 points, Silver level requires earning points in at least 11 criteria and 1,000 points, and Gold level requires earning points in at least 11 criteria and 1,600 points.

WHO USES THIS FORM? Troops with a charter renewal date in any month from October 2013 to September 2014


Revised 5/13/13

513-106

CREW ________ of _________________________ District 2013 Scouting's Journey to Excellence Item Number

Objective

Bronze Level

Bronze Points

Silver Points

Gold Points

Have carried out at least Have carried out at least six activities. five activities.

100

200

400

Increase youth members by 10% or have at least 15 members with an increase over last year.

75

150

300

Retain and re-register 80% of members, or retain and re-register 60% and have a 2 percentage points increase.

75

150

300

75

150

300

75

150

300

75

150

300

75% of youth attend a super activity.

75

150

300

Earn the Silver level, plus have the budget completed before the next program year.

25

50

100

Silver level, plus the crew holds an ongoing fitness competition where members can track their performance.

50

100

200

Meet the Silver level, plus promote the new Unit Tools software program accessed through your MyScouting account.

25

50

100

Silver Level

1

Activities: The crew has regular activities throughout the year reflecting the interests of the youth members.

2

Building Venturing: Have an increase in membership or be larger than the average size crew.

Have a net gain of one Increase youth member over last year, members by 5% or have or have at least seven at least 10 members. members.


Retain and re-register 45% of eligible members or have a 2 percentage points increase.

3

4

Youth leadership: The crew has elected youth leaders who are leading the crew activities.

5

Service projects: The crew participates in service projects, with one benefitting your chartering organization. The projects and hours are entered on the Journey to Excellence website.

Have carried out at least four activities.

Retain and re-register 60% of members, or retain and re-register 45% and have a 2 percentage points increase.

Gold Level

Have an elected Silver level plus officers president, vice Bronze level plus meet at least 4 times president, secretary, officers prepare annual and/or attend council and treasurer, and they program plan. VOA meetings. are leading the activities of the crew. Participate in two service projects.

Participate in three service projects.

Participate in four service projects.

6

Trained leadership: Have a trained and engaged crew committee.

Bronze level, plus advisor and 2/3 of other Silver level, plus 50% of Have an Advisor and a registered adults have youth participate in committee with at least completed Leader Introduction to three members. Specific Training, or if Leadership Skills for new, complete within Crews. three months of joining.

7

Super activity: The crew participates in a super activity.

Participates in a super activity.

8

Budget: The crew has a budget and follows BSA policies relating to fundraising and fiscal management.

Have a written budget Earn the Bronze level, reviewed at committee plus youth members meetings and that participate in the budget follows BSA policies. planning process.

Fitness: Crew meetings and activities include physical fitness components.

Introduce the SCOUTStrong program in the crew.

Reregister on-time

Complete charter reregistration, obtain all Meet the Bronze level, signatures, and submit plus email addresses paperwork to the are provided for all council office or your parents of youth commissioner prior to members and registered the expiration of your adults who have one. charter.

9

10

55% of youth attend a super activity.

Bronze level, plus the crew promotes and coordinates group fitness activities.

Points


________ ________ ________ Total points

________

We certify on our honor as Venturers and Venturing leaders that these requirements have been completed. Crew president ____________________________________

Crew secretary ______________________________________ Level achieved __________

Advisor __________________________________________

Committee chair _____________________________________ Did not achieve __________

Commissioner ____________________________________

Chartered Org. Rep. __________________________________ Date _______________

This form should be turned in to the Scout service center or your commissioner with your charter renewal paperwork.

Scouting's Journey to Excellence 2013 Crew Performance Recognition Program Journey to Excellence changes the basic way we measure and recognize success in the Boy Scouts of America by moving away from measuring process and moving to measuring performance. Below provides specific information to help you understand the criteria and exactly what data will be used to determine the three levels of performance. In planning your strategy, use actual numbers from the previous year to guide your performance improvement goal planning. The crew youth leaders should take the lead in making this assessment. In each area, the crew may qualify by meeting a specific standard or by showing measured improvement.

1 2 3

The crew has regular activities (not including normal crew meetings). At charter renewal time, have an increase in the number of youth members over the number of youth members on the previous year's charter renewal. Number of youth members on this year’s recharter (C) divided by the number of youth members on last year’s recharter (D) plus any additional youth members (E) minus any transfer outs or age outs (F). Total = (C) / (D+E-F).

4

The crew has elected youth leaders as president, vice president, secretary, and treasurer who are leading the activities of the crew.

5

The crew participates in at least two service projects during the year and enters them on the Journey to Excellence website. The projects may be completed as joint projects with other organizations. At least one project must benefit the chartered organization.

6 7 8 9 10

Have a crew Advisor and a committee with at least 3 members. Advisor and 2/3 of registered adults (paid or multiple registration) have completed leader specific training or, if new leaders, complete within three months of joining. 1/2 of youth members participate in Introduction to Leadership Skills for Crews. The crew participates in at least one super activity of at least three days and three nights, divided by the number of Venturers on 6/30/2013. The crew has a written budget that is reviewed at all crew committee meetings, and the crew follows BSA policies relating to fundraising and fiscal management as found on the Unit Money-Earning Application form, the crew treasurer's book, and any other publication that the council has developed for fundraising and fiscal management. The crew meetings have activities that include a physical fitness component. This is ongoing and members can track their performance. The crew is introduced to the SCOUTStrong PALA award by going to www.scouting.org/SCOUTStrongPALA. Complete the crew's charter renewal paperwork, including all required signatures, and submit completed forms to the council service center or your commissioner before the end of the charter year. Provide all email addresses for parents and registered adults on charter renewal forms and promote the new "Unit Tools" software accessed through your MyScouting account.

Scoring the crew's performance: To determine the crew's performance level, you will use the above information to determine the points earned for each of the 10 individual criteria and then add those individual point scores to determine a composite score. Count only the highest point total achieved in any one criterion. Bronze level requires earning points in at least 8 criteria plus 700 points, Silver level requires earning points in at least 8 criteria and 1,000 points, and Gold level requires earning points in at least 8 criteria and 1,600 points.

WHO USES THIS FORM? Crews with a charter renewal date in any month from October 2013 to September 2014


Revised 5/13/13

513-107

Post __________ of _________________________ District 2013 National Exploring Journey to Excellence Award Item Number

Objective

Bronze Level

1

Open House: Conduct an Open House or recruitment event.

2

Post Program: Include interactive activities in the Post program / meetings.

Conduct an Open Conduct an Open House or recruitment House or recruitment event annually in event annually in September or October. November.

Silver Points

Gold Points

100

200

300

100

200

300

100

200

300

100

200

300

60% of registered adults have completed Adult Explorer Leader training. Achieve Bronze, plus Post Officers' Seminar is conducted for all youth officers.

Achieve silver, plus Youth Leadership Workshop is conducted.

100

200

300

Post Committee: The post committee will meet throughout the year.

The post committee meets at least twice a year.

The post committee meets at least four times a year.

The post committee meets at least six times a year.

100

200

300

On-time renewal: All renewal paperwork will be completed correctly and submitted on time.

Complete annual post Complete annual post Complete annual post renewal, obtain all renewal, obtain all renewal, obtain all signatures, and submit signatures, and submit signatures, and submit paperwork and fees to paperwork and fees to paperwork and fees to the local office prior to the local office prior to the local office prior to current renewal current renewal current renewal expiration two years in expiration three years expiration. in a row including this a row including this year. year.

75

125

200

Adult leaders and multiple youth officers meet at least once annually with the executive officer of the participating organization to discuss the post activities and support of corporate mission.

75

125

200

Silver level with at least 50% Explorer attendance.

50

100

150

Explorers performed one or more community service projects averaging 6 hours per registered Explorer.

50

100

150

Bronze

Silver

Gold

4

Trained Adults: Have trained adult leaders.

5

Youth leadership: Have trained youth leadership.

6

8

Executive Officer Visit: Visit with the executive officer of the participating organization regarding Exploring.

9

Super activity: The post plans and/or participates in a super activity.

10

Service projects: The post participates in one or more community service projects. Our total community service hours for our post was ___________ hours.

70% of meetings include interactive activities

Bronze Points

40% of registered adults have completed Adult Explorer Leader training. Have a post President, Vice President, Secretary, and Treasurer (or career field equivalent).

Adult Leadership: Have registered and engaged adult leaders.

40% of meetings include interactive activities

Gold Level

85% of meetings include interactive activities Have 8 or more registered adult leaders including: Advisor, Associate Advisor, Committee Chair, and two committee members. 80% of registered adults have completed Adult Explorer Leader training.

3

7

Conduct an Open House or recruitment event annually.

Silver Level

Have 5 registered adult Have 6 registered adult leaders including: leaders including: Advisor, Associate Advisor, Associate Advisor, Committee Advisor, Committee Chair, and two Chair, and two committee members. committee members.

Adult leaders and the post President (or Adult leaders meet at equivalent) meet at least once annually with least once annually the executive officer of with the executive the participating officer of the organization to discuss participating the post activities and organization to discuss support of corporate the post activities and mission. support of corporate mission. Explorers participate in The post will plan and an activity, either conduct it's own Super nationally, regionally, or Activity. locally. Explorers performed Explorers performed one or more one or more community community service service projects projects averaging 4 averaging 3 hours per hours per registered registered Explorer. Explorer.


Total points

We certify that these requirements have been completed.

Post #

Post president ____________________________________

Level achieved

Advisor __________________________________________

Did not achieve

LFL representative ____________________________________

Date

This form should be turned in to the local Learning for Life office with your renewal paperwork.

National Exploring Journey to Excellence Award 2013 Post Performance Recognition Program

The new National Exploring Journey to Excellence Award changes the basic way we measure and recognize success in Exploring. Posts can qualify for a Bronze, Silver, or Gold level of achievement. The objectives were developed following extensive research into proven indicators of enduring post programs. Below provides specific information to help you understand the criteria and exactly what data are used to determine the three levels of performance. In planning your strategy, use actual numbers from the previous renewal year to chart your progress. Use the criteria in planning your strategy for the coming year to guide your performance improvement. The post youth officers should take the lead in making this assessment. 1 2 3 4 5 6 7

8 9 10

The post annually conducts an Open House or similar recruiting event. This is a proven indicator of post success. Post meetings consist of interactive activities to engage Explorers beyond lectures, reading handouts, or watching slide shows. This is a proven indicator of post success. Four registered adults are required to organize a post, but additional adults are a proven indicator of post success and longevity. A percentage of registered leaders have completed Adult Explorer Leader Training. This is a proven indicator of post success and longevity. The post provides youth leadership opportunities and training. This is a proven indicator of post success. Have an active post committee that meets throughout the year to support the post program. Complete annual post renewal, obtain all signatures, and submit paperwork and fees to the local office prior to current renewal expiration. Qualify for Bronze if renewed on time in 2013 but NOT in 2012. Qualify for Silver if renewed on time in 2013 and 2012. Qualify for Gold if renewed on time in 2013, 2012 and 2011. Leaders meet annually with the executive officer of the participating organization to discuss post activities and post support of the corporate mission. Qualify for Bronze if only adult leaders meet with the executive officer. Qualify for Silver or Gold if the meeting includes certain youth officers. A Super Activity is a major trip, activity, or project requiring advanced planning and promotion by Explorers. Qualify for Bronze by participating in an activity planned by another group. The post participates in one or more community service projects during the year. The projects may be completed as joint projects with other organizations. Criteria is based on average hours per Explorer, not total hours for each Explorer.

Scoring the Post's performance: Using the above explanations, on the front of this form, circle the points earned for each of the ten objectives. Add the points for each individual objective to determine total points. Count only the highest point total achieved for each objective. Unlike the previous National Exploring Excellence Award, there are no required objectives, however, Posts must earn points in at least eight of the ten objectives. Bronze level requires earning at least 850 points, Silver level requires earning at least 1,400 points, and Gold level requires earning at least 2,000 points. Circle the qualifying level on the front of this form and obtain the appropriate signatures.

Revised 8/3/12

Popcorn www.1bsa.org

Calendar What’s New Product Line 2013 Popcorn Prizes Order & Pick-Up Information Kickoff & Sale Management


The popcorn sale guidebook highlights the key steps for success in funding your units annual budget. Everything you need is included. The popcorn sale is extremely important to funding your unit’s Scouting program. The sale is equally as important to our council so that we may fund and maintain camps, provide service to units, develop new programs, and much more. Thank you for your participation. We hope you have a great sale and an even better year in Scouting! You may also contact www.1bsa.org/popcorn.php for complete sale details and updates. Please contact Carol Ashworth at [email protected] or 205-969-4250 with any questions.

2

August 9

Show and Sell Orders Due to Council

August 20

Show and Sell Order Delivered

August 21

Show and Sell Order Pick Up

August 26

Popcorn Sales Begin / Unit Kickoffs

October 18

Show and Sell Orders closed with Council

October 24

Popcorn Sales End

October 25

Popcorn Orders Due to Council

November 13 Popcorn Delivered to Distribution Sites November 14 Unit Popcorn Pick Up December 2

All Popcorn Accounts Closed with Council

3

Campaign improvements for 2013 - New Incentive Plan – One plan for all units! (Commission + Prizes) - UA and AU Tins in Buffalo Cheddar – New product - Prices remaining at 2012 levels - New products - $20.00-Sour Cream & Onion Tin - $15.00-Pre-popped Kettle Corn in a re-sealable bag -$10.00-8 pack Unbelievable Butter (Show and Sell only) -More opportunities for Scout Camp incentives at the $1,000 level -Prizes are available for immediate order once a unit completes their sale

4

5

6



7

8

Place your

Product & Prize Order by

Friday Oct. 25, 2013

Scan the code above to add these dates to your calender. A qr code reader app is required. Remember, all online sales from August 26 through

October 24th, 2013 count toward Prizes.

For Popcorn Pick-UP Locations Please Visit: www.1bsa.org/popcorn.php Pick-Up Guidelines • Bring enough vehicles to carry your entire order in one trip. • Bring order documents and verify your order as it's loaded. • Bring someone to help you count your order as it's loaded.

Vehicle Guidelines • Mid-size car – 20 cases • Jeep – 40 cases • Mini-van – 60 cases • Suburban/Explorer – 70 cases • Pick-Up Truck – 90 cases

scan here to go stright to the GAC Popcorn Headquarters

9

1. Order Your Popcorn 2. Order Your Prizes 3. Report your results for Council Incentives Popcorn Ordering Options

Option 1 • Place your order on the Trails-End Website at www.trails-end.com • Click on leaders • Click on Sign in • Then you will click on the “Click here to access the Popcorn System” • Enter Username and Password – contact Carol Ashworth at [email protected] or call 205-969-4250 if you do not have this information • Click on Order • Click on Unit Order for Order 11/13/2013 • Enter the number of containers you need “in the column listed Cont” the system will calculate for you the number of cases and containers you will need based on the number of containers you enter in the container column. • Click Submit to Council Option 2 • Complete the paper form called 2013 Fall Popcorn Unit Order/Settlement Form • Email the form to Carol Ashworth at [email protected] or fax to 205- 970-0349

10

Prize Ordering Options

Option 1 • Go to http://scouttoys.com/my-account/login/ • Enter the previous delivered username and system generated password (sent to you by email) • Rollover “Order” with your mouse from the menu bar on the left of your screen and select “Order Prizes”. Please provide information critical to your order and the Council’s approval process. Which are: 1) The number of Scouts selling popcorn. This will auto-populate your patch order. Patches cannot be ordered from your prize screen. 2) Your total retail value of your sales. This includes your show and sell, take order, and online sales. Your amounts will calculate in the “Total Revenue” field. • Click the “Proceed With Order” button • Enter quantities for your unit for the required prizes. After all prizes have been entered, click on the “Update Cart” button in the bottom left. Your order will remain in the system for up to 72 hours, and maybe edited in case additional orders are missing. Beyond 72 hours, your order will clear and need to be re-entered in total. If you return to update your cart, you must click “Update Cart” before proceeding. • Click “Submit Order” when satisfied with your order Complete your checkout • Verify your shipping information and provide any special instructions for the driver if neces sary. Please note that P.O. Box addresses are not accepted. • Click ‘Continue Checkout’. • Your order will appear to ensure that your order is indeed correct. Click ‘Submit Order’. • You will receive a link to track your prize order at any point in the process. Order Confirmation • Upon completion, you will receive e‐mail verification of your prize order with order summary and a link to track your order through shipment. • Similar e‐mails will be delivered to keep you abreast of your unit’s order status including Council approval and shipping. • Once approved, your order will ship within two weeks. Existing Order Units will be able to initiate a second order for prizes if the previous order has been approved for shipment by your Council. You will not, however, be able to edit your previous order. Please follow the same process as above, including Council approval. If you need assistance or have questions with this process, please contact High Adventure Gear Customer Service via e‐mail [email protected]. Please include your four‐digit unit number and Council name in the inquiry. We are also available by phone. Call High Adventure Gear Customer Service @ 888‐442‐3836, or your Council office. Option 2 • Complete the paper form called 2013 Fall Popcorn Prizes. • Email the form to Carol Ashworth at [email protected] or fax to 205-970-0349

11

Submitting Council Incentives Option 1 Go to the council website at www.1bsa.org and click the banner for the GAC Popcorn Headquarters. From there you will find an online form to submit your results. Option 2 • Complete the paper form called 2013 Fall Popcorn Sales Incentive Tracking. • Email the form to Carol Ashworth at [email protected] or fax to 205-970-0349.

12

13

26th

14

26th

15

16

Go to 1bsa.org to:

Order product from paper order form sales. Order show and sale product.

Order Prizes. Find up-to-date GAC popcorn news! Download guides, flyers, slide shows and more for your sale!

26th

October 24th count toward

your prize totals.

Ordering Prizes Prizes are ordered though the GAC Popcorn Headequarters, which is accessible through 1bsa.org.

scan here to go stright to the GAC Popcorn Headquarters

17

Square Card Reader Instructions for Show & Sell Popcorn

Units can now check out Square Card readers to use to accept mobile payments and donations for the popcorn sale. The purpose of this resource is to help reach potential popcorn customers who do not have cash. To use this resource, notify Carol Ashworth, [email protected] or 205-969-4250.

19

20


2013 Fall Popcorn Unit Commitment Form

Fund Your Scouting Program! Here’s How: Commit to Sell Popcorn

2013 Fall Popcorn Sales and your unit can earn: 32% commissions of your total sales with prizes

Check for Your Commitment

+1% If your unit attends the District Kickoff and Conducts a Show and Sell

_____________

+1% If your unit conducts a Unit Kickoff and Sets a Goal $1.00 above the 2012 sales total

_____________

You can earn a total of 34% AND Prizes! Unit Type: Pack / Troop / Crew / Post ____________ Unit Number: ___________ Number of Scouts in Unit: _________ Number of Scouts selling popcorn: ______

DISTRICT: _____________________ 2013 Unit Sales Goal: $____________

UNIT Popcorn Kernel Information Name: ___________________________________________

E-Mail Address: __________________________________

Address: _________________________________________

City, State, Zip: ___________________________________

Phone: __________________________________________

Chartered Organization ____________________________

Signature: ___________________________________________________________________________________________

Send Your Commitment Form To: Carol Ashworth by E-Mail: [email protected] or FAX: 205-970-0349 or Mail to GAC, Post Office Box 43307, Birmingham, Alabama 35243

Greater Alabama Council Scout & Unit Incentives Council Top Seller – iPad, Kayak or $400 Wal-Mart Gift Card District Top Sellers – (The Council top seller cannot be the top district seller since they are the top Council seller) One Scout per district will be awarded $150.00 Wal-Mart Gift Card for being the top seller in the district Top Overall Unit – Pizza Party & a Fun Unit Activity Chosen by the Unit (not to exceed $1,200) Weekly Drawing – Enter drawing with every $350 sold, drawing once a week for 9 weeks. Winner will receive a $100 Wal-Mart Gift Card Prizes- All Scouts who sell $150.00 and higher have their choice of really exciting and cool prizes! Survival bracelets, knives, electronic gadgets, gift cards, robot kits, camping gear, night vision goggles, a Segway scooter! Cool stuff any Scout would want! (See prize program flyer) $ 600 Club- Earn a Foam Dart Gun or a Stomp Rocket $ 1000 Camp Incentives Cub Scouts- Any GAC Cub Activity for Free! That’s a Cub Scout and Adult Partner! (1/2 off Webelos Resident Camp) Boy Scouts- ½ off any GAC Event- Summer Camp, NYLT, or Winterblast Venturers- ½ off any GAC Venturing/Exploring Event

Trails End Scout Incentives College Scholarship Program- Scouts who sell $2,500 in popcorn will have 6% of their gross sales credited to a college scholarship account for them to use when they prepare for college.

Greater Alabama Council Unit Popcorn 2013 Show and Sell Pre-Order Form

(Due to the council by August 9) Show and Sell Date: ________________ District : _________________Unit Type / Number: _____________ NAME: __________________________________________ E-Mail: ____________________________ ADDRESS:_______________________________CITY: _________________________ ZIP: ________ Phone: (H) __________________ (W) __________________(Cell):_____________________________

ORDERS BY CASE Product $50 Military Donation $30 Military Donation Cheese Lover’s University of Alabama Tin – Buffalo Cheddar Auburn University Tin – Buffalo Cheddar Caramel Corn with Almonds/Pecans Butter 18-Pack Butter Light – 18 Pack Kettle Corn Pre-Popped Cheddar Cheese Caramel Corn 11oz 8-Pack Butter Total

Pack Size per Case 1 1 1 6 6 8 6 6 8 8 12 12

Price per Case $50.00 $30.00 $30.00 $150.00 $150.00 $160.00 $120.00 $120.00 $120.00 $120.00 $120.00 $120.00

Total Cases Ordered

Total Show and Sell Cost

= = = = = = = = = = = =

$ $ $ $ $ $ $ $ $ $ $

Unit Popcorn Kernel Signature: ________________________________________ Date: ___________________ (Order Approval) Unit Popcorn Kernel Signature at Pick up: ________________________________ Date: ___________________ Council Rep. Signature at Pick up: ______________________________________ Date: ___________________

RETURNS BY INDIVIDUAL Date Due to Council: October 18th Product

Date Returned: _________________ Items Returned

Total Sold

$50 Military Donation $30 Military Donation Cheese Lover’s University of Alabama Tin – Buffalo Cheddar Auburn University Tin – Buffalo Cheddar Caramel Corn with Almonds/Pecans Butter 18-Pack Butter Light – 18 Pack Kettle Corn Pre-Popped Cheddar Cheese Caramel Corn 11oz 8-Pack Butter Total Sales $

= = = = = = = = = = = = Total Unit Commission

Unit % X

=

Price Each $50 $30 $30 $25 $25 $20 $20 $20 $15 $15 $10 $10

Total Sales $ $ $ $ $ $ $ $ $ $ $ $ Amount Due Council

$

Unit Popcorn Kernel Signature return: ________________________________ Date: ___________________ Council Rep. Signature at return: ______________________________________ Date: _________________ Please send forms to Carol Ashworth: (Fax) 205-970-0349 or E-mail [email protected]


2013 Fall Popcorn Unit Order/Settlement Form

NAME: __________________________________________________________________________ ADDRESS: _______________________________________________________________________ CITY: ______________________________________ ZIP: _________________________________ Phone: (H) __________________________________ (W) _________________________________ Fax: ________________________________________ E-Mail: ______________________________ District ______________________________________ Pack # _______________

Troop # _____________

Crew # _____________ Post # ___________

PLEASE ORDER BY CONTAINER NOT CASES Product

Total Individual Items Ordered

$50 Military Donation $30 Military Donation Premium Chocolate Lover’s (tin) Chocolate Lover’s Collection Sweet & Savory Collection Cheese Lover’s Collection White Chocolatey Pretzels University of Alabama (tin) Auburn University (tin) Chocolatey Caramel Crunch 18 pk Unbelievable Butter 18 pk Butter Light Caramel Corn, Alm/Cas/Pec Butter Toffee Caramel Corn Dark & White Chocolatey Drizzle Sour Cream & Onion (tin) Kettle Corn Cheddar Cheese Corn Caramel Corn

Price

X X X X X X X X X X X X X X X X X X X

1.

Unit Commission Level Unit Qualifies For: Base Commission 32%

$

2.

Attend District Kickoff / Show and Sell

3.

Attend Unit Kickoff / $1.00 above 2012

Total Sale

$50.00 $30.00 $75.00 $55.00 $40.00 $30.00 $25.00 $25.00 $25.00 $25.00 $20.00 $20.00 $20.00 $20.00 $20.00 $20.00 $15.00 $15.00 $10.00

Total Sales

= = = = = = = = = = = = = = = = = = =

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total Unit Commission

Unit % 32%

=

$

+ 1% of Sales Total

33%

=

$

+ 1% of Sales Total

34%

=

$

X

Amount Due Council

Use the above chart to determine the commission. Your unit will keep and amount due council for your popcorn sale. Unit Kernel Signature: _______________________________________________

___ # of registered Scouts

Date: _______________________________

___ # of Scouts who sold

Product Pack Size Per Case Premium Chocolate Lover’s (Tin) – 1 Per Case Chocolate Lovers – 1 Per Case Sweet & Savory – 1 Per Case Cheese Lovers – 1 Per Case Chocolatey Caramel Crunch (Tin) – 6 Per Case University of Alabama (Tin) – 6 Per Case

White Chocolatey Pretzels (Tin)– 6 Per Case Kettle Corn – 8 Per Case Unbelievable Butter – 6 Per Case Butter Light – 6 Per Case Dark & White Chocolatey Drizzle – 8 Per Case Auburn University (Tin) – 6 Per Case

Caramel w/Alm. Cash. Pec – 8 Per Case Butter Toffee Light – 8 Per Case Cheddar Cheese Corn – 8 Per Case Caramel Corn – 12 Per Case Sour Cream & Onion (Tin) – 6 Per Case

2013 Fall Popcorn Sales Incentive Tracking Council Top Seller – IPAD, KAYAK, or $400 Wal Mart Gift Card District Top Seller – $150 WalMart Gift Card

The Greater Alabama Council is not responsible for Scouts not being entered in drawing if entries are not submitted by Unit Kernel PLEASE PRINT

Dollars Sold

Name of Top Unit Salesman 1. 2. 3. 4. 5.

Top “Alabama / Auburn Tin Seller”

# Alabama Tins

# Auburn Tins

1. 2. 3. 4. 5. 6. 7. 8. 9. 10.

Please provide names of Scout’s that qualify for the $1,000 Club $1000 Club Scout Name

Please submit completed form to: Greater Alabama Council, Boy Scouts of America Attention: Carol Ashworth Post Office Box 43307, Birmingham, AL 35243 or fax to 205-970-0349 or E-Mail: [email protected]

Amount Sold

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