April 6, 2010

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Apr 6, 2010 ... Welcome Wagon Ltd. 2. ADOPTION OF INFORMATIONAL ITEMS ..... Ms. Shandalla made a number of inquiries throughout the 1990's to open a pawn ..... S07-018. SUBJECT. PROPERTY. MAP 1. MERON AV. 33079. 9267.

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h " p s Mi ON THE FRASER DISTRICT

Regular Council Agenda April 6, 2010 — 6:30 p.m. Council Chambers 8645 Stave Lake Street, Mission, BC

1.

PROCLAMATIONS April 11 to 17, 2010 as "Welcome Wagon Week"

(a)

Page 4

Welcome Wagon Ltd.

2.

ADOPTION OF INFORMATIONAL ITEMS Page 7

(a)

New Allowable Annual Cut Determination for Mission Tree Farm Licence 26

(b)

Riverside College Signs on Dewdney Trunk Road — Update

Page 10

(c)

Council Remuneration and Expense Report

Page 11

(d)

Marketing Plan — Restorative Resolutions Program

Page 13

(e)

Minutes of the Abbotsford/Mission Water & Sewer Commission Meeting held on February 11, 2010

Page 42

3.

RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE

4.

PLANNING (a)

Downtown Pawnshop as a Permitted Use

Page 45

(b)

Boardwalk Gaming Mission Inc. — 7178 Home Street — Liquor-Primary License Application

Page 46

(c)

Extension for Rezoning Application R08-019 (Alary) — 7900 Oyama Street

Page 49

(d)

Development Variance Application DV10-005 (Koch) — 8435 Draper Street

Page 51

(e)

Rezoning Application R10-004 (Steele) — 8463 Fennell Street

Page 55

(f)

Excerpt from the Minutes of the Public Hearing held on January 26, 2009 and Staff Report dated December 22, 2008 — Background for consideration of adoption of bylaw 5006-2008 (R07-020 - Cowhig) — see Section 11(a) Development Variance Permit Application DV09-007 (Shamei/ Maleky) — 9574 Brenda Street (for consideration of approval)

Page 62

(9)



Page 71

2 Regular Council Agenda April 6, 2010 5. ENGINEERING AND PUBLIC WORKS (a)

Strategy for Completing Long Term Paving Program

Page 76

(b)

Cedar Street Widening Left Turn to St. Paul's Presbyterian Church

Page 79

(c)

Amending the Official Community Plan to Include Targets, Actions and Policies to Reduce Greenhouse Gas (GHG) Emissions

Page 81

6. PARKS, RECREATION AND CULTURE

7.

(a)

Bike to Work Week — Fraser Valley

Page 86

(b)

North Arena Hand Rails

Page 88

(c)

Mission Heritage Association Annual Work Plan

Page 91

PUBLIC SAFETY AND HEALTH (a)

8.

Mutual Aid Agreement Abbotsford

Page 113

-

ADMINISTRATION AND FINANCE (a)

Secondary Suites

Page 119

(b)

Unoccupied Secondary Suite — Utility Billing Exemption — LAN.38

Page 130

(c)

Social Development Quarterly Report

Page 142

(d)

Amendments to the Operation and Maintenance Agreement

Page 158

(e)

Amending False Alarm Bylaw 2929-1995

Page 162

(f)

Administration and Finance Committee Meeting Recommendations — March 16, 2010

Page 163

(g)

Permissive Tax Exemptions Policy FIN.31

Page 168

(h)

Increase in Funding for Victims of Crime Program

Page 175

(i)

Correspondence from Mission District Historical Society Re: Loss of Funding from Provincial Gaming Revenue

Page 176

9.

RESOLUTION TO RISE AND REPORT

10.

ADOPTION OF COMMITTEE OF THE WHOLE REPORT

11. BYLAWS

MOTION: That the readings of all bylaws included in the Bylaws section of the April 6, 2010 regular council agenda be approved as listed. (a)

District of Mission Zoning Amending Bylaw 5006-2008 (R07-020-Cowhig) - a bylaw to rezone the properties located at 33079 Cameron Avenue from RU-1 Rural One zone to RS-2A One Unit Rural Residential zone

Adoption

3 Regular Council Agenda April 6, 2010 (b)

District of Mission Business Licence Amending Bylaw 5118- 2010-3964(4) — a bylaw to make housekeeping adjustments for clarity and consistency

Adoption

(c)

District of Mission Zoning Amending Bylaw 5130-2010-5050(8) (R10-004 — Steele) — a bylaw to rezone property at 8463 Fennell Street from R558 (Urban Residential Zone) to R558s (Urban Residential Secondary Dwelling Zone)

First and Second Readings

(d)

District of Mission Official Community Plan Amending Bylaw 5132-2010-4052(8) — a bylaw to include targets, actions and policies to reduce greenhouse gas emissions

First Reading

(e)

In accordance with Section 882 of the Local Government Act, council has considered District of Mission official community plan amending bylaw 5132-2010-4052(8) in conjunction with the District of Mission's financial plan and waste management plan



District of Mission False Alarm Amending Bylaw 5133-2010- 2929(4) — a bylaw to remove the words "in the calendar year" from Section 3

(f)

First, Second and Third Readings

12. MINUTES (a)

Regular Council Meeting — March 1, 2010

Page 177

(b)

Regular Council Meeting — March 15, 2010

Page 209

13. OTHER BUSINESS

14.

CHIEF ADMINISTRATIVE OFFICER'S REPORT

15.

MAYOR'S REPORT

16.

COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS, AND ACTIVITIES

17.

QUESTION PERIOD

18. ADJOURNMENT

4

AGON

LTD

SINCE 1930

MARCH 2010 FOR IMMEDIATE RELEASE

Welcome Wagon Celebrates 80th Anniversary! The year 2010 marks 80 years of Welcome Wagon service in Canada. Celebrations will be held across Canada from March to June. Outstanding Representatives will be honoured at one of seven regional conferences. Also to be honoured are outstanding Welcome Wagon communities and local services and merchants who have been a part of Welcome Wagon's services from ten to eighty years. Today more than 1,000 Welcome Wagon Representatives across Canada work within their local communities. A team of 19 field managers hire, train and guide them. From Head Office in Ontario, more than 30 employees coordinate the Welcome Wagon administrative support generated by representing over 13,000 businesses and visiting with more than 300,000 families individually each year. Welcome Wagon has always been associated with the moving and relocation process, but the company also serves many other occasions and lifestyle changes. Special Events are organized for: brides-to-be, expectant mothers, grandparents, the semi-retired and retired. New mothers and their babies are visited in the hospital or at home. There are business-tobusiness presentations for executives and professionals when change and movement occur. Welcome Wagon has much to celebrate during its 80th anniversary. Thirty years ago Welcome Wagon Ltd. became totally Canadian management-owned. Over the years Welcome Wagon has enjoyed hundreds of citations from civic officials and communities in recognition of its many services.

A 1930—2010

www.welcomewagon.ca

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VCOME* AGONSINCE 1930

Welcome Wagon Celebrates 80th Anniversary After 80 years, Welcome Wagon Ltd. (Canada) continues to pleasantly surprise hundreds of thousands of people across Canada welcoming them to new situations; powerfully promoting the businesses it represents, and progressively rewarding its many hundreds of Representatives. Welcome Wagon enjoys strong national associations with many business groups, which include Canadian Council of Better Business Bureau, Canadian Chamber of Commerce, Canadian Marketing Association, Direct Marketing Association, Canadian Employee Relocation Council, and Rotary Clubs in many cities, to name a few. Welcome Wagon presents information on public and community services and hospitals and introduces local merchants and services to new residents in a community, provides an important service for them and personalized promotion for the businesses involved. Each Welcome Wagon Representative and her decorated basket personify the concept of a caring community and local businesses. Their gifts, greetings, and invitations, delivered by her, say it tangibly. The token gifts Welcome Wagon brings may range from a loaf of bread to a magnetic note holder to a car wash. Local information may include maps, detail of garbage pick-up, library location and hours, places of worship, and hospital services. Welcome Wagon Representatives across Canada work within their own local communities. A team of Field Managers hire, train and guide them. From the Head Office in Ontario, 30 employees coordinate the Welcome Wagon administrative support, which evolves from representing over 13,000 businesses and visiting more than 300,000 households individually each year. Welcome Wagon is most widely recognized with the moving process, but the company also serves many other lifestyle changes. Special Events are organized for brides-to-be, for expectant mothers, and for grandparents and the retired/semi-retired. New mothers and their babies are visited in the hospital or at home. There are business-to-business presentations for executives and professionals when change and movement occur. Thirty years ago, Welcome Wagon Ltd. became totally Canadian-owned when a group of Canadian Managers purchased it outright from the U.S. owners. The number of management shareholders continues to grow and the opportunity awaits others as they earn the privilege of ownership. Welcome Wagon Ltd. is proud to say, after 80 years we are still going strong serving communities throughout Canada. Celebrations across Canada will take place in the spring of this year.

A

RY

1930 — 2010

www.welcomewagon.ca

6 Sample of Mayor's Office proclamation of Welcome Wagon Week to be produced by Mayor's office and presented to Welcome Wagon.

from tqe Office of * Magor .

Trocfamation City Of(Community Name) fj ereas:

Welcome Wagon is now celebrating 80 years of service to individuals and communities all across Canada and

e.reas:

the ideals of Welcome Wagon represent service to community, individuals and households, and

.ereas:

Welcome Wagon extends its service of neighbourly hospitality to re-locating families, engaged couples, new parents, grandparents, retired/semi-retired, new executives/businesses and promoting general goodwill and helpfulness to all our visit recipients, both those of long-standing and those new to our community, and

lfj ereas:

The City/Town of (Community name) highly values and esteems the many services of Welcome Wagon to our households, all places of worship, civic and municipal programs, hospital support services, and many communityminded businesses

c2itow Oerefore: I, (Name), Mayor of the City/Town of (Community Name), do hereby proclaim the week of (Date) as Official Welcome Wagon Week.

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ON THE FRASER

Memo

FORESTRY DEPARTMENT File Category: FOR.OPE.MP8. File Folder: Timber Supply Analysis

To:

Chief Administrative Officer

From:

Director of Forest Management

Date:

March 26, 2010

Subject: New Allowable Annual Cut Determination for Mission Tree Farm Licence 26 Today the Deputy Chief Forester for the Ministry of Forests (MOF) announced a new determination for the Allowable Annual Cut (AAC) of Mission TFL 26 (TFL 26). Her decision is that effective today, the AAC for TFL 26 will be maintained at 45,000 cubic metres, which is the same level it has been at since 1997, and that this new AAC will remain in effect until a new AAC is determined, which is to take place within 10 years of this current determination. For clarity, 43,398 cubic metres continues to be the annual cut available to the District of Mission's forestry program and the remaining 1,602 cubic metres continues to be available to MOF BC Timber Sales program. While it is likely that the determination will remain effective for 10 years, the MOF Deputy Chief Forester or the District of Mission can initiate a renewed look at the decision prior to that time if very significant and relevant changes occur in the meantime that could affect the AAC. Previously, five years was the maximum period although an extension up to ten years could be given. To help reduce the level of risk and uncertainty associated with key factors affecting timber supply on TFL 26, the Deputy Chief Forester has encouraged the District of Mission to undertake several tasks before the next determination, subject to our available staff time and funding. In brief, these extra tasks involve updating various TFL inventory data, incorporating improved site productivity information into the next timber supply analysis, reviewing cultural heritage, archaeological site and wildlife habitat data, spatially locating and establish Old Growth Management Areas and reviewing and updating mapping for established wildlife tree patches. Background At an August 4, 2009 council meeting, a recommendation was approved to proceed with the District of Mission participating in a Ministry of Forests process which would result in a new determination of the Allowable Annual Cut (AAC) for TFL 26 by the MOF Deputy Chief Forester. The previous AAC was initially valid from August 1, 2001 for a five-year period although upon a DOM request, was extended for three more years up to August 1, 2009 at which point the MOF had still not carried out a new determination. Following the August 4 meeting, various planning activities happened for both the DOM and MOF staff. Last November, DOM staff submitted a technical document to the MOF providing various background and analysis with a request that the MOF maintain the TFL 26 AAC at the same level that is has been at since 1997. In 2001, a full timber supply review was completed by a consultant at a cost of about $80,000 to the DOM. However, due to relative stability in our timber supply situation, the MOF agreed that DOM do a less comprehensive analysis for the current determination. As a result, this technical PAGE 1 OF 2

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document submitted to the MOF was entirely done by DOM professional staff at no additional expense to the DOM. Following the submission of this document last November, MOF staff carried out extensive First Nation's consultation as well as their own comprehensive analysis regarding TFL 26 AAC matters. The result is the new 26-page AAC determination. If full details are desired, this MOF document can be found on the internet at http://www.forgov.bc.ca/hts/tflitfl26/tsr3/26tflOra.pdf.

Kim Allan, RPF DIRECTOR OF FOREST MANAGEMENT AAC determination memo

PAGE 2 OF 2

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BRITISH IMMO COLUMBIA The Best Place on Earth

For Immediate Release 2010F0R0032-000322 March 26, 2010



NEWS RELEASE Ministry of Forests and Range Chief Forester's Office

CUT LEVEL UNCHANGED FOR MISSION VICTORIA — The allowable annual cut for Tree Farm Licence 26, held by the District of Mission, remains the same at 45,000 cubic metres, deputy chief forester Melanie Boyce announced today. "The current cut level is sustainable and reflects objectives for the full range of forestbased values, including water quality, biodiversity and wildlife," said Boyce. "After a comprehensive review of the timber supply, I found there was no need to change the cut." Tree Farm Licence 26 is one of two municipally held tree farm licences in the province. The District of Mission acquired the licence in 1958, located just north of Mission. While the total area of the licence is 10,564 hectares, only 7,236 hectares are available for timber harvesting. The deputy chief forester's determination is an independent professional judgment based on information ranging from technical forestry reports, First Nations input and public input to the government's social and economic goals. The timber supply review accounts for environmental factors such as biodiversity (which includes old-growth forests), water resources, and scenic values, in addition to social and economic issues. Under the timber supply review, the chief forester or deputy chief forester must determine how much wood can be harvested in each of the province's 37 timber supply areas and 34 tree farm licences at least once every ten years. A new allowable annual cut may be determined earlier in response to abnormal situations, or postponed for another five years if an allowable annual cut level is not expected to change significantly. Copies of the deputy chief forester's allowable annual cut determination are available on the Ministry of Forests and Range website at www.for.gov.bc.ca/hts/ or from the Chilliwack forest district office or the Coast Forest Region office in Nanaimo.

Media contact:



-30Melanie Boyce Deputy Chief Forester 250 387-1296

For more information on government services or to subscribe to the Province's news feeds using RSS, visit the Province's website at www.gov.bc.ca .

MDISTRICT OF

*a

ON THE FRASER File Category: File. Folder:

To:



10

ENGINEERING AND PUBLIC WORKS Memorandum

INF.TRA.CON TSC

Chief Administration Officer

From:

Deputy Director of Engineering

Date:

March 29, 2010

Subject:

Riverside College Signs on Dewdney Trunk Road - Update

On Feb 15, 2010 at the Council meeting, staff was directed to report other options for traffic control in front of Riverside College. A delineated walkway strip is already in place in front of the College, in addition, the school zone signs and a cross walk have been installed. RCMP is also monitoring/enforcing the zone on regular bases.

Page 1 of 1

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ON THE FRASER FILE: ADM.COU.MEM

Remuneration

To:

Chief Administrative Officer

From:

Deputy Treasurer/Collector

Date:

March 30, 2010

Subject:

Council Remuneration and Expense Report

Report The attached 2009 Council Remuneration and Expense Report have been prepared pursuant to Section 168 of the Community Charter. Each Councillor has received a copy of their Remuneration and Expenses prior to the report going to a public meeting.

Kerri Onken, C.G.A. Deputy Treasurer/Collector

G:\FINANCE\Accounts Payable \SOFI REPORT\SOFI Report 2007 \councilremunerationmemol .doc

2009 COUNCIL REMUNERATION and EXPENSE REPORT For the period January 1 to December 31, 2009

Remuneration Elected Officials

Indemnity (2/3 taxable po portion)

Expense I Allowance (1/3 I 1 non-taxable . ' portion)

Subtotal

Water & Sewer Commission Stipends Sti p

Total Remuneration

Expense Payments (Net of GST Rebate)

Grand Total

$7,570.45

$74,484.88

MAYOR James Atebe

$44,759.54

$21,236.89

j

$65,996.43

$918.00

$66,914.43

Terry Gidda

$15,679.05

$7,466.20

j

$23,145.25

$1,224.00

$24,369.25

$3,562.60

$27,931.85

Paul Horn

$15,679.05

$7,466.20

$23,145.25

$0.00

$23,145.25

$1,200.00

$24,345.25

Daniel Plecas

$15,679.05

$7,466.20

$23,145.25

$1,224.00

$24,369.25

$3,455.90

$27,825.15

Mike Scudder

$15,679.05

$7,466.20

$23,145.25

$0.00

$23,145.25

$3,925.28

$23,145.25

Jenny Stevens

$15,679.05

$7,466.20

$23,145.25

$0.00

$23,145.25

$209.06

$23,354.31

Heather Stewart

$15,679.05

$7,466.20

$23,145.25

$204.00

$23,349.25

$570.50

$23,919.75

$138,833.84

$66,04.09

$3,570.00

$208,437.93

$20,493.79

$225,006.44

Totals:

j

j $204,867.93

.

* The District of Mission has no contracts with council members or former council members (Disclosure required as per Sections 107 & 168 of the Community Charter)

FINANCE\Accounts Payable\SOFI REPORT\SOFI Report 20091AGENDA SUBMISSION - council remuneration.xls



3/30/2010 9:34 AM



N)

M ON THE FRASER

DISTRICT OF

File Category: File Folder:



13

Corporate Administration INFORMATION Memorandum

RES.MAR.MAR 2010 Marketing Plan

To:

Mayor and Council

From:

Director of Corporate Administration

Date:

March 24, 2010

Subject:

Marketing Plan - Restorative Resolutions Program

Council was previously advised that staff were developing a Marketing Plan for the Restorative Resolutions program. That work has now been completed and a copy of the plan is attached for you information. The plan was developed through quite extensive research including input from the public, our partner organizations, local experts, and program volunteers. The objective of the plan is to raise awareness of the program, and to direct specific marketing tools at specific targets. Implementation of the plan has commenced.

g: \clerk \confidential \clark \current\marketino plan.doc

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Minutes of the Abbotsford/Mission Water & Sewer Commission meeting held February 11, 2010, at 9:08 a.m. in Room 530 of Abbotsford City Hall WSC Members Present: Mayor Peary (Chair) (Abbotsford); Mayor Atebe (Mission); Councillor Gidda (Mission); Councillor Gill (Abbotsford); and Councillor Pieces (Mission) UMC Members Present: General Manager Engineering, Regional Utilities — J. Gordon (Abbotsford); Director of Finance — J. Lewis (Abbotsford); Director of Finance - K. Bjorgaard (Mission); and Director of Engineering and Public Works - R. Bomhof (Mission) Engineering and Source Control Staff Present: Utility Construction Manager - M. Mayfield (Abbotsford); Water Planning Engineer — K. Filiatrault (Abbotsford); Wastewater Planning/Process Engineer — S. Chiu (Abbotsford); Water Planning/Process Engineer — K. Alexander (Abbotsford); and Recording Secretary - R. Brar (Abbotsford) 1.

CALL TO ORDER

The meeting was called to order at 9:08 a.m. 2.

ADOPTION OF MINUTES

.1

Minutes of the January 14, 2010 Meeting Moved by Councillor Gill, seconded by Councillor Pieces, that the minutes of the Abbotsford/Mission Water & Sewer Commission meeting held January 14, 2010, be adopted. WSC 17-2010

3.

CARRIED.

DELEGATIONS

None. 4.

BUSINESS OUT OF MINUTES

K. Filiatrault, Water Planning Engineer (Abbotsford) and K. Alexander, Water Planning/Process Engineer (Abbotsford) joined the meeting at 9:10 a.m. during the discussion of the following item. .1

Monthly Follow-up Report Moved by Mayor Atebe, seconded by Councillor Gill, that the monthly follow-up report, be received. WSC 18-2010

CARRIED.



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Minutes of the Abbotsford/Mission Water & Sewer Commission meeting held February 11, 2010, at 9:08 am. in Room 530 of Abbotsford City Hall Page 2 .2

JAMES Plant Monthly Report — January 2010 Moved by Mayor Atebe, seconded by Councillor Plecas, that Report No. WSC 12-2010, dated February 1, 2010, from the Manager Utility Operations, regarding JAMES Plant Monthly Report— January 2010, be received. WSC 19-2010

.3

CARRIED.

Monthly Water Report — January 2010 Moved by Mayor Atebe, seconded by Councillor Plecas, that Report No WSC 13, 2010, dated February 3 2010, from the Manager Utility Operations, regarding Monthly Water Report — January 2010, be received. WSC 20-2010

.4

CARRIED.

Financial Statements — December 2009 Moved by Mayor Atebe, seconded by Councillor Plecas, that Report No. WSC 11, 2010, dated January 29, 2010, from the Budget Manager, (Abbotsford), regarding Financial Statements — December 2009 (Preliminary), be received. WSC 21-2010

5. 1

CARRIED.

REPORTS Maclure Reservoir Water Transmission Mains — Progress Report Moved by Councillor Gill, seconded by Councillor Gidda, that Report No. WSC 9-2010, dated January 29, 2010, from the Regional Water Project Engineer, regarding Maclure Reservoir Water Transmission Mains — Progress Report, be received. WSC 22-2010

.2

CARRIED.

Stave Lake Development Monthly Status Update (5710-04) Moved by Mayor Atebe, seconded by Councillor Pieces, that Report No. WSC 10-2010, dated January 27, 2010, from the Water Planning Engineer, regarding the Stave Lake Development Monthly Status Update, be received. WSC 23-2010

CARRIED.

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Minutes of the Abbotsford/Mission Water & Sewer Commission meeting held Page 3 February 11, 2010, at 9:08 a.m. in Room 530 of Abbotsford City Hall 6.

NEW BUSINESS

None. 7.

MOTION TO CLOSE Moved by Mayor Atebe, seconded by Councillor Gidda, that the February 11, 2010, WSC meeting, be adjourned (9:35 a.m.). CARRIED.

WSC 24-2010

Certified Correct:

/

WSC Chair George W.weary

UM Chair Judy ewis

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ON THE ERASER

Planning Department Memorandum

FILE: PRO.DEV.ZON Pawnshop Follow-up

To:

Chief Administrative Officer

From:

Planner

Date:

March 29, 2010

Subject:

Downtown Pawnshop as a Permitted Use

Recommendation That Council receive the report as information and instruct staff to send Mr. Shandalla a copy of the report. Background Mike Shandalla appeared before Council, on Feb. 22, 2010, on behalf of Lotta Shandalla who wishes to open a pawn shop on First Avenue. As stated within the presentation before Council, Ms. Shandalla made a number of inquiries throughout the 1990's to open a pawn shop and believed that the number of pawn shops was limited to three in the downtown area. Ms. Shandalla has now made another inquiry to open a pawnshop on First Avenue; accordingly, planning staff advised her that a pawnshop is not a permitted use in the downtown core. In light of the closure of Belle's pawnshop in 2009, Ms. Shandalla was inquiring whether a pawnshop could be opened to 'replace' the now closed Belle's pawnshop. Once Mike Shandalla had finished his presentation, Council instructed staff to provide a followup report to clarify the questions raised. Planning Analysis Pawnshops are allowed within the District of Mission. The Commercial Highway One zone (CH1) and Commercial Gaming zone (CCG) allow for pawnshops to operate. The issue of only three pawnshops allowed to operate in Mission is a matter of misinterpretation. Historically, pawnshops were allowed within downtown core zoning, yet subsequent amendments to the zoning bylaw removed pawnshops as a permitted use within downtown core zoning. At that time, three pawnshops were operating and were allowed to continue as a non-conforming use (Section 911 of the Local Government Act). However, any use that is `grandfathered' may continue to operate only as long as the use continues in perpetuity. As Belles pawnshop closed within 2009, the property where Belle's operated from is not assigned `grandfathering' protections offered by Section 911 of the Local Government Act. Therefore, it was not a matter of limiting the number of pawnshops to three; rather, pawnshops are operating as legally nonconforming uses and once closed are not permitted by the zoning bylaw. If Ms. Shandalla still wants to open a pawnshop on First Avenue, a rezoning application would be required. Given the fact that there are two pawnshops currently operating within the downtown core, the planning department would likely not provide support for an increase in the number of pawnshops in the downtown area.

Erik Wilhelm, Planner G:\COMDEV\ERIK\Development Planning Staff Reports \ PawnShop_Clarification.doc

PAGE 1 OF 1

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M

DISTRICT OF

ON THE FRASER

Planning Department Memorandum

FILE: PRO.DEV.LIQ 7178 Home Street

To:

Chief Administrative Officer

From:

Planner

Date:

April 6, 2010

Subject:

Boardwalk Gaming Mission Inc. — 7178 Home Street — Liquor-Primary License Application

Recommendation

That in accordance with the District of Mission's Licensing and Permits Policy (LIC. 15), Council direct Boardwalk Gaming Mission Inc. to conduct a Public Information Meeting regarding its application for a liquor-primary license. Background

Boardwalk Gaming Mission Inc. has made an application for a liquor-primary license for an area of approximately 85 square meters (915 square feet) at the gaming facility currently located at 7178 Home Street (Plan 1 — Floor Plan). Minors would be prohibited from entering this area. The proposed licensed area has an occupant load of 70 persons based on a ratio of 1.2 square meters per person. The current land use is in complete compliance with the District of Mission's Zoning Bylaw and Official Community Plan designations for the property. No charges registered on title affect this application, and the property is not encumbered by any currently known considerations. Process

For applications of this nature, the LCLB requires a resolution from the local government commenting on the application. The application has been submitted and the fee was received February 18, 2010. According to LCLB policy, the resolution must be given with 90 days of receipt of the application; extensions may be requested. Two options are available to the local government in response to this application: 1. Provide "No comment" — a resolution indicating this decision must be provided to the branch; or 2. Provide a complete resolution to the branch. Upon completion of a Public Information Meeting, Council will be required to make comments concerning the application's affect on the surrounding community. In addition, referrals are required to be made to the District of Mission Economic Development Department and to the RCMP. The following items must be addressed, with comments, in the resolution: •

The potential for noise if the application is approved;



The impact on the community;



Whether the amendment would be contrary to the establishments primary purpose; and PAGE 1 OF 3

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• The views of the local residents. Prior to Council providing any resolutions, a follow-up report will be submitted to Council which summarizes the Public Information Meeting, provides any internal and external referrals and comments, and delineates recommendation options.

FILE: PRO.DEV.LIQ LIQ10-001

PAGE 2 OF 3

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Plan 1 — Floor Plan

The area proposed for the liquor-primary license is delineated by the thatched area, and is approximately 85 square meters (915 square feet). The occupant load is therefore 70 persons (based on 1.2 square meters per person).

FILE: PRO.DEV.LIQ LIQ10-001

PAGE 3 OF 3

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Mission

Memo

ON THE FRASER

FILE: PRO.DEV.ZON R08-019

To:

Chief Administrative Officer

From:

Planner

Date:

April 6, 2010

Subject:

Extension for Rezoning Application R08-019 (Alary) — 7900 Oyama Street

Recommendation That Council grant a 12-month extension to Rezoning Application R08-019 (Alary) for the property located at 7900 Oyama Street to enable the applicant to complete the outstanding rezoning requirements. Background This rezoning application was considered by Council on December 8, 2008 to accommodate the subsequent subdivision of the subject property into 22 lots of a minimum 0.36 hectare (0.88 acre) lot size (Map 1). The proposal was considered at Public Hearing on January 26, 2009 and was subsequently given 3 rd readings on March 2, 2009. Applicants are given 12 months from 3 rd reading to complete outstanding zoning requirements. Files are closed after this period unless approval is forthcoming from an outside agency or the applicant has applied for and paid for an extension request. Rationale The proposal requires extensive off-site engineering works, some of which will benefit the adjacent sports fields by improving storm drainage. The nature of the site, specifically the ravine slopes and the Environmentally Sensitive Area (ESA) and creek, have posed specific problems which are required to be addressed. •

Survey work for the approximately 45.96 acre (18.6 hectare) proposed park (which is proposed to be given to the District of Mission) has been difficult based on slope issues associated with the ravine, much of which is only accessible via private properties on the south side;



Solving outflow problems associated with storm drainage in an ESA and on a significant slope; and



Finding locations for septic fields which will not impact the ESA.

Further, the applicant has taken, of his own accord, time to create a building scheme for not only the proposed structures, but also the landscaping, entrance-way, and street lighting. To summarize, the applicant is making every effort to provide a development of very high standard, and this effort has taken time.

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50

The applicant recently applied and paid for an extension and plans to complete the outstanding rezoning eq ments this year.

G:\COMDEV\RrAN\Development Files \Alary\ ReportsAlary Rezoning Extension 2010-04-06.doc

FILE: [CLICK HERE TO TYPE EFS FILE CATEGORY] [Click here to type EFS File Folder Name]

PAGE 2 OF 2

51

viission ON THE FRASER

Planning Department Memorandum

FILE: PRO.DEV.DEV DV10-005

To:

Chief Administrative Officer

From:

Ryan Anderson

Date:

April 6, 2010

Subject:

Development Variance Application DV10-005 (Koch) 8435 Draper Street

Recommendation

1. That Development Variance Permit Application DV10-005, in the name of Koch, to vary Section 501. I (2) - Height of Buildings of District of Mission Zoning Bylaw 5050-2009 by increasing the maximum: ■ Height of Accessory Building from a 6.0 meters (19.7 feet) to 6.858 meters (22.5 feet) for a proposed accessory building located at 8435 Draper Street, and be forward to Council for public input on April 26, 2010. Summary of Proposal

An application has been received from Travis Koch to increase the height requirement of the R930 (Urban Residential Zone) from 6.0 meters (19.7 feet) to 6.858 meters (22.5 feet) on the property located at 8453 Draper Street (Map 1). The required variance is 0.858 meters (2.815 feet). The accessory structure and additional height will allow the applicant to construct a small office in a second story. The applicant operates a home based business permitted under the current zoning. Background

The property has an existing single family dwelling (Site Plan). The applicant had been in contact with District of Mission staff as he planned the proposed accessory building. During that time, the new Zoning Bylaw was adopted by Council, and the proposed plans, which did conform to prior zoning requirements, do not conform to the new zoning requirements for height (Height Plans). Analysis of Proposal

The applicant made every effort to design his proposed building to meet existing zoning requirements; however, by the time the applicant made application for a Building Permit, the new regulations were in effect. Therefore a variance is needed for the proposed building to comply. The property is not encumbered by any watercourses nor Environmentally Sensitive Areas, and the proposal is conforms to the R930 zone, except for height. The Home Occupation use is permitted by the zone, and supported by the Official Community Plan (OCP). In um

ff a ommend that the Development Variance Permit proposals proceed to o► April 26, 2010.

nderson V\RYAN\Development Files\8435 Draper Street - Koch\Cow Report - Koch.doc

PAGE 1 OF 4

52

MAP 1

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SUBJECT PROPERTY 40.:45

WONEY TRUNK

FILE: PRO.DEV.ZON [Click here to type EFS File Folder Name]

PAGE 2 OF 4

53

Site Plan

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DRAVAND DVE: FE/MARY 03, 2010

PAGE 3 OF 4

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Planning Department Memorandum

ON THE FRASER FILE: PRO.DEV.ZON R10-004

To:

Chief Administrative Officer

From:

Ryan Anderson

Date:

April 6, 2010

Subject:

Rezoning Application R10-004 (Steele) — 8463 Fennell Street

Recommendation

1. That, in accordance with Rezoning Application R10-004 (Steele), the Director of Corporate Administration prepare a bylaw to amend District of Mission Zoning Bylaw 5050-2009 by rezoning the property located at 8463 Fennell Street and legally described as: Parcel Identifier: 025-936-646 from R558 to R558s; that the bylaws be considered for 1 6, 2010; and

st

and 2 nd reading at the Regular Council Meeting on April

that following such a reading, the bylaw be forwarded to a Public Hearing on April 26, 2010. Summary of Proposal

An application has been received from Al Steele to rezone the property located at 8463 Fennell Street (Map 1) from the R558 Urban Residential Zone to the R558s Urban Residential Secondary Dwelling Zone to allow for a secondary suite above an attached garage. Plans for the proposed dwelling are attached as (Appendix A). Background

The subject property is approximately 657.36 square meters (7,075.75 square feet) and fronts Fennell Street to the east and has an exterior side yard fronting Stokes Avenue. The property is relatively flat and is affected by neither watercourses nor Environmentally Sensitive areas. The proposed single family dwelling is of good quality and should enhance the local neighbourhood. The overall residential neighbourhood character is comprised of similarly sized lots with single family dwellings. Official Community Plan Designation

The subject property is designated as Urban Residential in the Official Community Plan (OCP). The proposal to rezone the property to allow for a secondary dwelling unit is in conformance with the goals of the current OCP. Policy 2.3.7 relating to Single Family Residential Development states that: "Consideration will be given to proposals for the development of single family residences with secondary dwelling units, including secondary suites, coach houses, or granny flats, on new development sites, where development applications shall be evaluated as intensive residential on a site specific basis."

The subject property is currently vacant, but the applicant has applied to the Building Department for a Building Permit for a Single Family Dwelling with a Secondary Dwelling Unit.

PAGE 1 OF 7

56

Zoning

The subject property is currently zoned R558 (Urban Residential Zone) which does not allow for a Secondary Dwelling Unit. The application proposes to rezone the property to R558s (Urban Residential Secondary Dwelling Zone), which does allow for a Secondary Dwelling Unit. Analysis of Proposal

From a Planning Department perspective, this application is in keeping with the OCP's directives and policies. It provides an affordable housing unit and the new unit would be provided in a new construction project. The property is not encumbered by any environmental factors, nor watercourses and is not viewed as providing any negative impacts. Community Amenity Contribution

Community Amenity Contributions are not applicable to this application as no new single family dwelling units are being proposed. The application is only to allow a secondary dwelling. Tree Retention and Replanting

No trees are proposed to be removed, and no new trees are required to be planted. Parkland

As fewer than 3 additional lots would be created, Section 941 of the Local Government Act (Provision of Parkland) does not apply. Internal Comments

The application was reviewed at Pre-Application Review (PAR) meeting which has representation from Engineering, Inspection Services, and Planning. Engineering Comments can be found attached as (Schedule A). Referrals will be made to all applicable District of Mission departments. External Referrals

The usual referrals will be made to the various utility agencies as part of the rezoning process. Public Hearing Information Package

In accordance with Council Policy LAN.50 — PRE-PUBLIC HEARING INFORMATION PACKAGES, a package will be produced containing material related to the development application. Requirements Prior to Adoption of the Zone Amending Bylaw

• Any other items that Council may require resulting from the Public Hearing or Council consideration of the application. In summary, staff recommend that the rezoning proposal proceed to Public Hearing and Public g o r April 26, 2010. Inpu Ry n derson G:\COMDEV\RYAN\Develooment Files\8463 Fennell Street\8463 Fennell - COW.doc

FILE: PRO.DEV.ZON R10-004

PAGE 2 OF 7

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Appendix A- Building Plans and Site Plan

FILE: PRO.DEV.ZON R10-004



PAGE 4 OF 7

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FILE: PRO.DEV.ZON R10-004

PAGE 6 OF 7

61

Engineering Comments FILE: R10-004 March 15, 2010. CIVIC ADDRESS:

8463 Fennell Street

1. DOMESTIC WATER REQUIREMENTS: Property already serviced, no further upgrading required. 2. SANITARY SEWER REQUIREMENTS: Property already serviced, no further upgrading required. 3. STORM SEWER REQUIREMENTS: Property already serviced, no further upgrading required. 4. ROAD WORK REQUIREMENTS: None. RECOMMENDATION From an engineering point of view the rezoning application may proceed to final adoption.

FILE: PRO.DEV.ZON R10-004

PAGE 7 OF 7

62

Excerpt from the minutes of the regular meeting of council (public hearing) held on January 26, 2009 P H09/008

District of Mission Zoning Amending Bylaw 5006-2008-3143(318) (R07-020-Cowhig) - a bylaw to rezone the properties located at 33079 Cameron Avenue from RU-1 Rural One zone to RS-2A One Unit Rural Residential zone

Ryan Anderson, planner, provided information regarding zoning amending bylaw 5006-2008-3143(318), which proposes to amend District of Mission zoning bylaw 3143-1998 by redesignating the property located at 33079 Cameron Avenue (shown on the following map) and legally described as: Parcel Identifier: 012-491-047 Block "C" Section 33 Township 17 New Westminster District Plan 2093 from RU-1 Rural One zone to RS-2A One Unit Rural Residential zone. 'IN , I

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The planner stated that the purpose of the proposed amendment is to accommodate the subsequent subdivision of the subject property into 3 lots of a minimum 0.8 hectares (1.98 acre) lot size. The planner further noted that prior to adoption of the zone amending bylaw, the following requirements would need to be met: 1.

receipt of the community amenity contribution in the amount of $2,000.00;

2.

engineering requirements (no works required); and

3.

a letter of credit for installing and maintaining trees ($13,500).

The deputy director of corporate administration stated that no correspondence was received regarding this application. Hearing no further questions or comments the mayor declared the public hearing on District of Mission zoning amending bylaw 5006-2008-3143(318) (R07-020-Cowhig) closed.

63

Memo FILE: PRODEVZOIV R07-020 andS07-018

To:

Chief Administrative Officer

From

Planner

Date:

December 22, 2008

Subject:

Rezoning Application R07-020 (Cowhig) at 3079 Cameron Avenue

Recommendation

1. That, in accordance with Rezoning Application R07-020 (Paul Cowhig), the Director of Corporate Administration prepare a bylaw to amend District of Mission Zoning Bylaw 31431998 by rezoning the property located at 33079 Cameron Avenue and legally described as: Parcel Identifier: 012-491-047, Lot C, Section 33, Township 17, New Westminster District Plan 2093; from RU-1 Rural One zone to RS-2A One Unit Rural Residential zone; that the bylaws be considered for 1 and 2 nd reading at the Regular Council Meeting on December 22, 2008; and that following such a reading, the bylaw be forwarded to a Public Hearing on January 26, 2009. Proposal

An application has been received from Paul Cowhig (applicant) to rezone the property located at 33079 Cameron Avenue to accommodate a 3-lot single family rural-residential subdivision (see Location Plan and Plan 1). The property is currently designated Rural Residential in the Official Community Plan (OCP) and therefore an OCP amendment is not required. Site Description

The subject property is 5.35 hectares (13.3 acres). Approximately 3.09 hectares (7.64 acres) of the subject property is located north of Cameron Avenue. This portion of the property is proposed to be Lot 1. The remaining 2.26 hectares (5.58 acres) is located south of Cameron Avenue and would become proposed Lots 2 and 3. Proposed Lot 1 slopes steeply towards Cameron Avenue and is heavily treed. No watercourses exist on proposed Lot 1, but the land has a dense tree canopy and significant understory. Proposed Lots 2 and 3 on the south side of Cameron Avenue slope down from the road. A ravine on proposed Lots 2 and 3, which has a Class A watercourse, will be protected through the subdivision process. The southern portions of proposed Lots 2 and 3 are heavily treed, but there is a clear area immediately adjacent to Cameron Avenue, which provides adequate building envelopes (see Plan 2) for proposed Lots 2 and 3.

Neighbourhood Context The subject property is in a Rural Residential neighbourhood which is predominated by RU-1 (Rural One Zone) lots, which have a minimum parcel size of 1.8 hectares (4.44 acres). The majority of the rest of the properties in the area are zoned either RS-2 (One Unit Suburban Residential Zone) or RS-2A (One Unit Rural Residential Zone), which have minimum parcel PAGE 1 OF 8

64

sizes of 0.36 hectares (0.88 acres) and 0.8 hectares (1.98 acres) respectively. It is important to note that there are several applications for rezoning and subdivision also in the area. Official Community Plan Designation

The application is in conformance with the OCP, and therefore does not require an amendment to the current OCP designation. Section 2.3 of the District of Mission Official Community Plan (0CP) deals with Housing Choice and Quality. Among other items. Section 2.3.1, Minimum Lot Sizes for Residential Areas, in Rural/Rural Residential, and Suburban Areas prescribes: •

Large lot housing choices; Lot sizes that respect the rural nature of the area; and



Provide acreage residential lifestyle options.

The application conforms well to this policy and its objectives. Zoning

The application is to rezone the property located at 33079 Cameron Avenue from RU-1 to RS2A. The proposal would result in three (3) lots. Proposed Lot 1 is north of Cameron Avenue and has an area of 3.09 hectares (7.64 acres), while proposed lots 2 and 3 would be south of Cameron Avenue and have areas of 1.10 hectares (2.72 acres) and 1.16 hectares (2.87 acres) respectively. Community Amenity

In accordance with Council Policy LAN. 40 — FINANCIAL CONTRIBUTIONS FOR COMMUNITY AMENITIES POLICY, the applicant has submitted a letter volunteering to contribute $1,000 per new lot with the amount of $2,000 payable prior to the adoption of the zone amending bylaw. Please note that this application was made prior to the changes to the amount volunteered by applicants for Community Amenity Contributions. Tree Retention and Replanting

In accordance with Council Policy LAN. 32 — TREE RETENTION REPLANTING POLICY, the applicant is required to: 1. plant one tree per tree being removed (fifty-four (54) trees in total); or 2. provide cash-in lieu at the rate of $250.00 per tree; a total of $13,500.00. An arborist report was not required as only three (3) lots are being proposed, but the applicant has provided a legal survey of the trees (see Plan 3). Parkland

As fewer than 3 additional lots would be created, Section 941 of the Local Government Act (Provision of Parkland) does not apply. internal Comments

The application was reviewed at the Development Review Committee meeting which has representation from Planning and Engineering, with optional attendance from: Inspection Services, Parks and Recreation, and Economic Development.

FILE: PRODEVION R07-020

PAGE 2 OF f3

65

The Engineering Department has reviewed the proposal with comments outlined in the Engineering Department Rezoning Comments attached. External Referrals

The usual referrals will be made to the various utility agencies as part of the subdivision process. Public Hearing Information Package

In accordance with Council Policy LAN.50 — PRE-PUBLIC HEARING INFORMATION PACKAGES will be produced containing material related to the development application. Requirements Prior to Adoption of the Zone Amending Bylaw

Receipt of the Community Amenity contribution in the amount of 2,000.00 * Engineering requirements (no works required) • A fetter of credit for installing and maintaining trees or a letter of undertaking to ensure any required trees will be planted * Any other items that Council may require resulting from the Public Hearing or Council consideration of the application. Summary

In summary, Staff recommend that the rezoning proceed to Public Hearing meeting on January 26, 2008.

Ryan Anderson, Planner GACCRODEVNRYANRC()W Rep(Ms133079 Cameron

FILE: PRO.DEV.ZON R07-020

-

Cawhig.cloc

PAGE 3 OF 8

66

Location Plan

R07-020 S07-018

MAP 1

SUBJECT PROPERTY MERON AV

33079

3 3 041

FILE: PRODEV.ZON R07-020



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927

PAGE 4 OF 8

67

Plan *1 - Draft Subdivision Plan

DRAFT PLAN OF 5:RDA:ISDN OF Tr, 17 N. W.D. BLOCk

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afr, U

O.., AN,. or r at, a., b C Vane; }UMW

-1c,cv. 'en) 416- 41.144 , a.

rtrOrrrOSO

Wtew. Roll numbers incl street names

G

$10.00

$10.00

$10.40

(iv) > Topographical

G

$10.00

$10.00

$10.40

(v) > Water System key plans

G

$10.00

$10.00

$10.40

(vi) > Drainage/storm/sewer key plans

G

$10.00

$10.00

$10.40

> Civic Addresses incl street names

134 District of Mission Consolidated User Fees and Charges Bylaw No. 4029-2007 Page 4 of 9

-GST/ HST to beAdded

Descriptionl:)LExisting Fee/Charge

1,

January 1, 2010 ' Rate

july 2010 Rate

2011 Rate

(vii) > Sanitary key plans

G

$10.00

$10.00

$10.40

(viii) > Fibre Optic Cable key plans

G

$10.00

$10.00

$10.40

(d)

- Cadastral Mosaic (entire District) incl legal descriptions, civic addresses, and roll number layers

G

$2,000.00

$2,000.00

$2,080.00

(e)

- Water Overlays entire water service area additional cost

G

$1,200.00

$1,200.00

$1,248.00

(f)

- Sanitary Overlays entire sanitary service area - additional cost

G

$500.00

$500.00

$520.00

(g)

- Storm Overlays entire District - additional cost

G

$2,000.00

$2,000.00

$2,080.00

(h)

- Storm Overlays with topography entire District additional cost

G

$3,000.00

$3,000.00

$3,120.00

(I)

- OCP Maps - all including all cadastral base

G

$2,000.00

$2,000.00

$2,080.00

(j)

- Zoning Maps A2, A3 (urban areas) each

G

$650.00

$650.00

$676.00

(k)

- Zoning Maps (outer areas-two maps) each map

G

$25.00

$25.00

$26.00

(I)

- OCP maps and Zoning maps all including cadastral

G

$2,500.00

$2,500.00

$2,600.00

- Gravel Pit Topographical Map - each

G

-

(m) 5

Microfiche Copies (a)

6

- per copy

I

G

I

$1.10

I

$1.10

1

$1.10

Photocopies or Computer Generated Copies (a)

- Property Owners - first five black & white copies

G

$0.00

$0.00

$0.00

(b)

- Property Owners six copies & up (per black & white copy)

G

$0.55

$0.55

$0.57

(c)

- Non-Residents or Businesses (per black & white copy)

G

$0.55

$0.55

$0.57

G

$1.19

$1.19

$1.19

idl

'

1

7

- Property Owners, Non-Residents or Businesses (per colour copy) Paper Prints

(a)

- Al or 24"x36" (single original)

G

$5.50

$5.50

$5.75

(b)

- Oversize (single original)

G

$5.50

$5.50

$5.75

Policy

Reference

135 District of Mission Consolidated User Fees and Charges Bylaw No. 4029-2007 Page 5 of 9

, Description of Existing Fee/Charge '

GST/ HST to bo Added

8

2011 Rate ,

Policy Reference

(a)

The applicant agrees to pay a non-refundable deposit of $2,000 or 10% of the purchase price.

$2,000.00

$2,000.00

$2,000.00

STR.34

(b) ""

The applicant agrees to pay an administration fee for the road closure and sale process.

$150.00

$150.00

$155.00

STR.34

The applicant agrees to pay all costs associated with advertising and to complete all legal documents and register them at the Land legal Title Office.

At Cost

At Cost

At Cost

STR.34

ENGINEERING I PUBLIC WORKS SERVICES 1

Tender Documents for Municipal contract

$100.00

$100.00

$104.00

2

Administrative Fee on Changing an Existing Civic Address

$105.00

$105.00

$105.00

3

Banner Installation Fee

$125.00

$125.00

$125.00

4

Fire Hydrant Use (Customer Charges)

$105.00

$105.00

$110.00

FEE.11

5

Fire Hydrant Flow Tests

$330.00

$330.00

$340.00

FEE.12

6

Film Permit Application Fee

$250.00

$250.00

$250.00

$5,000.00

$5,000.00

$5,000.00

$100.00

$100.00

$103.00

(a)

C

July l' 2010 Rate

Road Closure and Sale

(c) B

i

January 1, 2010 Rate

Refundable Damage Deposit

7

Private Firm Parking in the Public Works yard monthly fee

8

Rental Rates - Protective Devices

Incl.

FEE.2

(a)

- Wooden barricades - per day each

$3.50

$3.50

$3.50

HEA.5

(b)

- Flasher barricades - per day each

$4.50

$4.50

$4.50

HEA.5

(c)

- Traffic cones - per day each

$1.00

$1.00

$1.00

HEA.5

(d)

- Traffic Bags - each (no return)

$0.50

$0.50

$0.50

HEA.5

(e)

- Sign stands - per day each

$3.00

$3.00

$3.00

HEA.5

(f)

- Signs - per day each

$4.50

$4.50

$4.50

HEA.5

(g)

- Fencing - per day per roll

$5.00

$5.00

$5.00

HEA.5

$35.00

$35.00

$35.00

FIN.2

$10.00

$10.00

$10.00

FINANCIAL SERVICES 1

Service fee for N.S.F. & Dishonoured cheques (per returned payment)

2

Fee for Property Tax Listing for Mortgage Companies (per roll number or property)

3

Tax Statement Fees (Tax Certificates) for non-owners, "per property" basis.

G

136 District of Mission Consolidated User Fees and Charges Bylaw No. 4029-2007 Page 6 of 9

,, Description of Existing Fee/Charge

January 1, 2010 Rate .

July 1, 2010 ,Rate

$30.50

$30.50

$32.00

$61.00

$61.00

$64.00

.

2011

Rate

ii

Manual hard copy maximum 2 business day turnaround time

(b)

time

to

Verbal confirmation of tax statement figures within 2 weeks of providing original figures

$0.00

$0.00

$0.00

Manual hard copy confirmation of tax (d) statement figures after 2 weeks of providing original figures

$30.50

$30.50

$32.00

On-line services to BC Online (e) (Other online customers will have BC Online Administration Fee added to this fee)

$24.00 •

$24.00

$25.00

' '

D

GST/ HST to be Added

Manual hard copy maximum 2 hour turnaround

Policy Reference

4

Interest on outstanding Accounts Receivable accounts - non-compounding interest on outstanding accounts over 30 days

2.00%

2.00%

2.00%

FIN.2

5

Accounts Receivable Administration Fee administrative cost recovery charge on certain invoices

5.00%

2.00%

5.00%

FIN.2

FORESTRY SERVICES 1

Minor Forest Product and Activity Permit (a)

- Commercial Permit fee per month

$300.00

$300.00

$300.00

LIC.18

(b)

- Botanical Products per month

$150.00

$150.00

$150.00

LIC.18

(c)

- Personal Permit fee per week (any product)

$25.00

$25.00

$25.00

LIC.18

Weekly charge (2 week minimum) for the `-' duration that the gate key is outstanding (a)

$5.00

$5.00

$5.00

PRO.26

(b)

- Deposit charge each key issued

$60.00

$60.00

$60.00

PRO.26

(c)

- Provided key(s) is returned by the date in the key loan agreement, the deposit will be refunded to the loanee.

-$60.00

-$60.00

-$60.00

PRO.26

- If the key is returned later than due date in accordance with the key loan agreement, a portion of the deposit will be refunded to the loanee.

-$20.00

-$20.00

-$20.00

PRO.26

2

Forestry Gate Keys

1

(d))

137 District of Mission Consolidated User Fees and Charges Bylaw No. 4029-2007 Page 7 of 9

Description of Existing Fee/Charge E

GST/ HSt to be Added

January 1, 2010 'Rate

July 1, ,2010 Rate

20,11

G

$71.50

$71.50

$71.50

$114.00

$114.00

$114.00

$56.00

$56.00

$56.00

Rate

Policy Reference

INSPECTION SERVICES Utility Billing Exemption for Unoccupied

1 2

Secondary Suites Status Letters (a) - Commercial, Industrial or Multi-Family - Other

(b) 3

• F

LAN.38

Land Title Fees (a)

- Company Searches

$16.00

$16.00

$16.50

(b)

- Title Search

$11.00

$11.00

$11.50

(c)

- First Restrictive Covenant / RoW / Easement

$26.50

$26.50

$27.50

$11.00

$11.00

$11.50

(d)

- Additional Restrictive Covenants / RoW / Easements

LIBRARY 1

MEETING ROOM Rentals

(a)

- Non-Profit Organizations (per 3 hours)

$25.00

$25.00

$25.00

(b)

- For Profit Organizations (per 3 hours)

$60.00

$60.00

$60.00

(c)

- Rotary Seminar Room (per 4 hours)

$10.00

$10.00

$10.00

Equipment

G

(a)

- 48" TV/VCR (per 3 hours)

$12.50

$12.50

$12.50

(b)

- Coffee Maker

$2.50

$2.50

$2.50

(c)

- Overhead Projector

$7.50

$7.50

$7.50

(d)

- Flip Chart/White Board

$3.00

$3.00

$3.00

PLANNING SERVICES 1

Copy of Official Community Plan (OCP) Bylaw

G

$94.00

$94.00

$94.00

LAN.41

2

Copy of Zoning Bylaw

G

$30.00

$30.00

$30.00

LAN.41

3

Community Heritage Register - Properties Protected by Heritage Designation

$330.00

$330.00

$330.00

LAN.44

$625.00

$625.00

$625.00

LAN.46

4

Wireless Telecommunication Towers pay a fee to the District - compensation for public

notification costs

138 District of Mission Consolidated User Fees and Charges Bylaw No. 4029-2007 Page 8 of 9

,Description of Existing Fee/Charge H

GST/ HST ' to be' Added

January. 1, 2010 Rate

July 1, ' 2010 Rate

2011 Rate

RCMP SERVICES 1

Accident Report - MV6020

Incl.

$45.00

$48.00

$54.00

2

Accident Report - CL59 (MV6020) - ICBC

n/a

$42.45

$46.00

$49.00

3

Accident Report - CL-152 requests - ICBC

n/a

$50.00

$54.00

$57.00

4

Field Diagram

Incl.

$35.00

$37.00

$40.00

5

Scale Drawing

Incl.

$40.00

$43.00

$46.00

6

Traffic Analyst Report

Incl.

$600.00

$645.00

$690.00

7

Mechanical Inspection Report

Incl.

$200.00

$215.00

$230.00

8

Preliminary Analyst Report

Incl.

$100.00

$107.00

$115.00

9

Criminal Record Search (a)

- employment / rental (Landlord/Tenant)

Incl.

$55.00

$60.00

$65.00

(b)

- students / volunteers / adoption

Incl.

$0.00

$0.00

$0.00

(c)

- Welton Tower Prospective Tenants

Incl.

$0.00

$0.00

$0.00

10

Searching fee for multiple RCMP files (per hour rate)

Incl.

$50.00

$54.00

$57.00

11

Administrative Charge - per 30 minutes (Court Orders/File Copies)

Incl.

$30.00

$32.00

$34.00

12

Photographs

(a)

- from negative

Incl.

$3.00

$3.00

$4.00

(b)

-3x5

Incl.

$3.00

$3.00

$4.00

(c)

-5x7

Incl.

$6.00

$6.00

$7.00

(d)

- 8 x 10

Incl.

$9.00

$9.00

$10.00

(e)

- from slides

Incl.

$3.50

$3.50

$4.50

(f) 13

- video tapes

Incl.

$41.00

$42.00

$42.00

Digital CD

(a)

- (1 to 5 images)

Incl.

$5.00

$6.00

$7.00

(b)

- (6 to 10 images)

Incl.

$10.00

$11.00

$12.00

(c)

- (11 or more images)

Incl.

$20.00

$22.00

$24.00

14

Packaging & shipping/mailing fee

Incl.

$6.00

$7.00

$8.00

15

Police Report (brief synopsis of incident)

Incl.

$55.00

$60.00

$65.00

16

Service of Subpoenas

Incl.

$0.00

$0.00

$0.00

17

Special Occasion Permits

Incl.

$30.00

$32.00

$35.00

18

Canadian Citizenship/Immigration

Incl.

$55.00

$60.00

$65.00

19

Canadian Police Certificate

Incl.

$55.00

$60.00

$65.00

Policy Referen

139 District of Mission Consolidated User Fees and Charges Bylaw No. 4029-2007 Page 9 of 9

Description of Existing Feelpliar e

GST/ HST to be Added : ‘ Incl.

January ' 1, 20% , Rate '

July 1, 2010 Rate .

2011 K Rate

$55.00

$60.00

$65.00

20

Fingerprints

21

Name Change

Incl.

$55.00

$60.00

$65.00

22

Pardon Application

Incl.

$55.00

$60.00

$65.00

23

Private Investigator/Security Officer

Incl.

$55.00

$60.00

$65.00

24

Taxi Permits

Incl.

$55.00

$60.00

$65.00

25

US WaiversNisa

Incl.

$55.00

$60.00

$65.00

26

Per hour per police officer

Incl.

$130.00

$140.00

$145.00

' Policy Refer-

ence

140

LAND USE

UNOCCUPIED SECONDARY SUITES - UTILITY BILLING EXEMPTION LAN.38 POLICY

Date Policy Adopted: August 4, 1998 Date Policy Adopted: December 18, 2006

Council Resolution Number 98/760 Council Resolution Number 06/1238 .

.

Effective August 1, 1998 the owner of a property with a dwelling unit (house) containing a secondary suite (secondary dwelling unit) which is unoccupied may make application for exemption from the additional utility fees payable. The exemption will be granted subject to the following conditions: 1. The owner is the occupant of the dwelling unit (house). 2. The owner submits a completed application, on a form provided by the Municipality, including: a) a declaration that the suite is not occupied; b) an undertaking not to occupy or allow the suite to be occupied; c) an undertaking to inform any potential purchasers of the property of the conditions for the exemption; d) an undertaking to submit a new application for each billing year, prior to the 1st day of March. 3. The owner permits the Municipality to conduct a verification inspection. 4. The exemption is only for the current billing period prorated from the date the application is accepted by the Municipality.

District of Mission Land Use — Unoccupied Secondary Suites — Utility Billing Exemption — LAN.38

Community Development

Page 1 of 2

141 UNOCCUPIED SECONDARDY SUITES UTILITY BILLING EXEMPTION LAN.38

5. The owner pays, at the time of the first application, an application and inspection fee in the amount of $64.00 plus GST. Should it be discovered at any time that the suite is or has been occupied contrary to any of the conditions on which the exemption was based, the property owner will be billed for the entire billing period.

District of Mission Land Use — Unoccupied Secondary Suites — Utility Billing Exemption — LAN.38

Community Development

Page 2 of 2

142

Mission

,,410„ON THE FRAsE,,,

File Category: File Folder:



Corporate Administration Memorandum

ADM.COM.COM Social Development Commission

To:

Chief Administrative Officer

From:

Manager of Social Development

Date:

March 18, 2010

Subject:

Social Development Quarterly Report

Section 1— Social Development Report Back and World Cafe Section 2 — 40 Developmental Assets Survey Results Community Workshop Section 3 — Social Development Commission Planning Workshop Section 4 — Affordable Housing Strategy Section 5 — Relationships with University of the Fraser Valley Section 6 — Appendix A

Section 1: Social Development Report Back and World Cafe My last Report to Council was on December 30, 2009. In my last report, I stated that I would increase the communication between Council and the Social Development Program through the provision of quarterly reports.

The Report Back and World Café held at Heritage Park Secondary February 4 th was a success. This event was attended by 71 participants and resulted in meaningful and effective dialogue. Following the event, I compiled the information from each of the world cafe tables drawing out the main themes from each group. The Report Back information and main themes were discussed at the Social Development Commission meeting February 25, 2010. The main themes for each of the groups are discussed below and an appendix A is attached to this report with additional information collected and compiled in point form from the Report Back and World Café. 1. 40 Developmental Assets (main themes) 1. There is a need for additional low cost activities in Mission for youth to participate in that are youth focused particularly preteen activities. 2. There is a need for more teen friendly spaces including in particular a teen centre and/or better use of school spaces afterschool to involve youth and families in the community. 3. There is a desire/need to build community support around youth and empower them in leadership roles that are youth driven. The themes above have been shared and discussed at the last 40 Developmental Assets meeting with the intention of utilizing this information within current goals and projects for 2010. One way in which this information has been put into action is through the formation of a partnership with the Junior Optimist Club who together put on a dance for youth at Play station Saturday February 27, 2010. The purpose of the dance was to provide a safe and attractive activity for high school aged youth on a Saturday night, as well as advertise the youth based moltspace website. The dance was a success and the youth were

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enthusiastic to attend more dances in the future. The 40 Developmental Assets working group is planning to launch the assets survey results to the community on May 6, 2010. The Search Institute implemented an extensive survey in Mission high schools in November 2008. The results from this survey have not yet been released to the public. Thus, these results will be released on May 6 th as part of Youth Week in a youth facilitated evening session. Additional information about this event can be read in section 2 of this report. I will be attending the Joint Council/School District Board Meeting on March 30, 2010 to provide further information on this event.

2. Housing (main themes) 1. An urgent need for affordable and accessible housing The housing working group has been focusing solely for the last six months on the development of the affordable housing plan through monthly workshops. The World Cafe feedback reinforced the need for diverse affordable housing in Mission.

3. Community Schools (main themes) 1. There was ample support for community schools with clear recognition that community schools do not develop in isolation but rather in partnership with the School District. There was a desire for an educational process to take place with parents, the community, educators, principles and the School Board. 2. There was public interest in seeing some research and evidence based practice of successful community schools so that the group can have a base point to make informed decisions. 3. It was discussed that one Elementary School could begin as a pilot project and implement community school ideas and programming.

4. TownSquares (main themes) 1. There was a widely recognized need and interest in the development of public spaces for a variety of community usages. Ideas focused repeatedly on enhancing downtown Mission 2.

It was recognized and encouraged that this working group should work collaboratively with the RCMP on improving public spaces.

5. Outreach (main themes) 1. Increase the communication between agencies through the implementation of brown bag lunches, lunch and learns and/or community resource fairs 2.

Increase the communication and accountability between agencies and the public (a need for services to publicly advertise what they offer)

3. Volunteerism: There is a disconnect between the amount of individuals willing to volunteer and the lack of information and accessibility of volunteer services in the community These themes were discussed at the last outreach meeting. This working group has a desire to coordinate street/neighborhood parties to work towards connecting community as well as a desire to coordinate an interagency event to connect local organizations. Thus, the main themes above have become priority agenda items for this group. Additionally, the opportunity for community education nights / conversation cafes has been discussed with Darryl Gehlen. The World Café participants demonstrated a marked interest in attending education nights. The format would most likely be once a month with varying topics and collaborative input. As this time, this idea is being discussed for the most appropriate format/organizational structure.

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6. Central Resource Bureau / Interagency Alliance 1. More detail needs to be added to the www.infomission.ca website with additional contact information and descriptions of what each agency does 2.

Larger emphasis on advertising (monthly newsletters, magnets, bulletin boards, leisure centre ads, newspapers, social media site)

The Central Resource Bureau working group has transitioned into the Interagency Alliance working group. This group is responsible for decisions related to the infomission.ca website and the allocation of any funding directed towards the website. Currently, this group is working towards placing infomission.ca stickers on all school and library computers as well as handing out flyers to downtown businesses to continue advertising the website. Web traffic for this site has experienced steady growth. In the month of February, the average visits per day were 59 with a high of 226 visits. Marketing will need to remain constant to continue to advertise the website in the community. 7. Inactive Working Groups (Detox, Integrate Social Planning,

rd .1 Spaces, -

Transportation)

1. The Chair of these working groups could be a paid coordinator to provide consistency to these groups. 2. There is overlap between group names and intentions, thus some of the inactive groups have blended together with currently active working groups. 3. It is important that the goals for groups such as detox are not theoretical/philosophical goals, but rather concrete goals taking into account whether the goals are outside of the Municipal mandate to achieve and rather a Federal or Provincial responsibility. Overall, these groups demonstrated that there has been a lack of capacity, people power, skilled leadership and mentor stability within these groups. Due to the 3 th Spaces and TownSquares goals being similar, the 3 rd spaces group transitioned into the townsquares working group. Similarly, positive reinforcement is similar to 40 developmental assets and integrate social planning is similar to the current goals of the outreach working group. There was interest in reforming a Detox working group. Otherwise, efforts towards reforming these inactive working groups will not be made at this time.

Section 2: 40 Developmental Assets Survey Results Community Workshop As mentioned above, Thursday May 6, 2010 the 40 Developmental Assets Survey results will be released to the community through an evening public workshop 6:30pm — 8:30pm at the Mission Leisure Centre. This event will highlight the positive assets of youth in Mission as well as the areas in which we have further opportunity for improvement. I believe it is important that this event also highlight and focus in on youth feedback Thus, there will be an afternoon youth workshop May 6 th to offer a space in which youth voices can be valued and the input they provide will be shared with the adult evening workshop. I am coordinating a youth planning committee who with the assistance of adult mentors, will help develop, facilitate and carry out the adult evening session. Through these efforts, we are living out the 40 assets value system.

Section 3: Social Development Commission Planning Workshop A Planning workshop for the Social Development Commission will take place this spring 2010. Various topics have arisen at Commission meetings over the past year and time has not allowed for adequate discussion of these items. Additionally, this workshop will provide a space in which to review Social/Community development plans of neighboring Districts and review any areas of improvement or updates for Mission's Social Development Plan.

Section 4: Affordable Housing Strategy Council provided a directive for staff to develop an affordable housing strategy. Specifically, the Director of Planning and a senior planner in partnership with the Social Development Manager organized a series of workshops to be held over an 8 month Page 3 of 16

145

period from September 2009 — April 2010. These workshops incorporated the attendance of the Social Development Housing working group as well as additional key informants within the community. There are two workshops left (March 23 rd and April 27 th ) before the strategy reaches completion in May 2010. I am currently working on the development of the strategy, specifically, the housing issues and gaps in Mission.

Section 5: Relationships with University of the Fraser Valley I believe it is important for the Social Development Program to build relationships with the University of the Fraser Valley. In March 2010, I will be presenting at various undergraduate social work classes at the Abbotsford campus on Mission's Social Development Plan. I believe there is opportunity for the Social Development Program to utilize both practicum students and student volunteer projects in the future. These students could be involved in such tasks as; a community marketing study, www,infomission.ca website maintenance, assisting in creating youth and adult friendly social media among others. My next quarterly report will be in June 2010. This report will address the outcomes of the two major upcoming Social Development events; the 40 Developmental Assets Survey Results Community meeting and the Social Development Commission Planning Workshop. In addition, I intend to spend some time in spring/summer focusing on the Social Development page of the District website and uploading pictures, working group accomplishments and showcasing community success.

Kirsten Hargreaves MANAGER OF SOCIAL DEVELOPMENT

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146

Appendix A Social Development Report Back and World Café Summary of Information

40 Developmental Assets

• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Sports leagues (soccer, baseball , basketball) Underprivileged kids sports leagues — access to sports- not segregated in income specific league, also the need to keep confidential those that are subsidized to avoid stigma Team(teen?) focus on empowering and valuing youth Pre-teen activities are missing (8-12) nowhere to send kids- did ID the ARC as one place but limited programming School districts should support in an afterschool care ( I think it was more afterschool activity in school- a better use of the space role Providers Work more collaboratively sharing skills and events e.g. Involve kids in making mission a nice place to live e.g. public art, clean up, etc. Provide more social opportunity events and awareness Work more collaboratively sharing skills and events Empower youth through listening to them , participating , giving them the space to be involved One on one invitations Street parties for the neighborhoods Schools — as a place for meeting for engagement Activities need to be attractive to youth Mission has a good geographical location for community Private/ space vs many communities Youth need to empower others to be a part of the change they want to see to make it the place they want to stay when they live after high school/ or stay to work. Give youth more decision making power Shadow council Work experience program in schools Having their own place (for youth) Balance (partnership between community and schools / community school model) Intergenerational contacts Literacy programs Create the opportunities for youth to be involved, to volunteer , perform artistically We need multiple transportation options for rural youth Youth centers / sports parks / forum theatre Increase volunteerism for youth Low / no cost programming Create fun low cost activities Children's festivals More opportunities for low income families After school community kitchen for youth and families Ask youth for their opinion ! feedback Family spending time with kids to value them Provide an attractive space for the youth Intergenerational contact Matching interests of youth and skills with opportunities for youth

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• • • • • • •

Opportunity for a spiritual connection No place for youth to go Increase the leadership opportunities — connection with the community Parental support , more involvement Community schools Cultural ( Culture of) excellence — community of excellence including expectations on youth Volunteer grandparents program

1. What are some ways we currently help youth feel valued? •

sports activities/Canadian tire funding / riverside and rotary doing wetlands etc and the schools / develop stand alone youth centers / comm. schools model created relationships between comm. and school / Optimix magazine and youth dances / children's fest / business welcoming youth , maybe DBA , celebration of youth week / train youth and adults in 40 assets / Green above- not happening yet

2. What are some strategies for community engagement? •

volunteer grandparents / intergenerational opportunities / a way for youth to use their leadership skills / parental support / support school d and properties for after school and summer / more collaboration with funding/skills/coordinating resources / show challenge day video and have social events regularly / more awareness about school events "connect events" bring people into the environment / one on one invitation / engage neighborhoods to take care of kids / safe adults- more than parents alone / street parties / comm. central places / mission has good geographical location for community so promote it / there needs to be a variety of opportunities job wise for getting involved in mission / integrate public and private collaboration for involvement of kids / fund those who can't afford programs and sports / parental participation in sports / work experience program in schools / speak and be heard forum theatre / recruiting low income families in a private confidential way opportunity focus perspective / making public spaces more applicable and valued / IC /youth art / sharing skills on moltspace / posting senior availability (carpenter, music jamming) / spiritual connection value / youth week /

3. Strategies to encourage youth empowerment •

passport to education / passport to volunteering / credit for volunteering / talks with youth about post secondary learning opps / a place for youth to go / a way for youth leaders to continue their growth and development post high school mentorship / more youth organizations for youth excellence / more parental support focusing on strengths / culture of excellence / comm of excellence / takes a village idea / more pre teen supports / involve kids in neighbourhood clean ups and fix ups environmentally and parks and playgrounds / participate in planning / need to help empower others to be the change that they want to see / IC's / increase transportation options for rural youth / encourage volunteerism / more opportunites for youth involvement / after school comm. kitchen for children, youth, parents , ask youth for their opinion and feedback , leadership conference (mentoring opps and programs) / older youth engaging younger mentoring /

Three Main Themes: 1. There is a need for additional (Low Cost) activities in Mission for youth to participate in that are youth focused — particularly preteen 2. A need for more teen friendly spaces including in particular a teen centre and/or better use of schools spaces afterschool to involve youth and families in the community. 3. There is a desire/need to build community support around youth and empower them in leadership roles that are youth driven- ask them their opinion/ let them be the driver of this initiative.

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Inactive Working Groups • • • • • • • •

3 Common reasons for inactivity of groups: Lack of capacity / skilled leadership / member stability Food security group (suggested 3 times) "New people welcome celebration" (can we link with real estate agents) all groups and resources (link to outreach group and welcome wagon) Ethical / philosophical group goal vs concrete actionable goal Common threads: an overlap of ideas , nurture failing groups within other groups until strong FUNDED support / outcomes (outcomes are long term so a paid coordinator to be a common thread is necessary , not a volunteer) Regroup and rename to be effective / goal — link to other overlap groups for strength Losing Steam (lack of clear outcome / ability to do goal)

POSITIVE REINFORCEMENT • • • • • • • •

Create initiatives that highlight positive contributions of individuals Nonviolent Communication Decrease meeting frequency connecting with community organizations Integrate into all other groups Ramming identity positive vs. negative Many great things are happening in the comm. they are just not recognized or encouraged for their efforts (SD page — events) Recognition for PR — integrate into all comm. groups

DETOX • • • • • • •

Identify community needs Advocate for development of comm. based resources Identify need and current resources — inventory MFAN style structure , talk to MFAN people (scale — prevention,recognition,detox,treatment,after care (increase link to affordable housing) and medical committee locally Lack of prov resources at this time / look to best practice facilities Losing steam / possibly because needs being met elsewhere? Link detox to aff housing/ need a medical committee

INTEGRATE SOCIAL PLANNING • Identify and initiate actions which integrate social development into all aspects of comm. operations (Integrate within all social networks) • Social planning process will facilitate this (outcome) • Overlap with CRB 3 RD SPACES • Promote awareness of value of social interaction and belonging in settings outside home/school/work • Set about creating 3 rd s paces / this is already happening in mission / overlap with town squares — could link to comm. schools in future • Brochure with comm. info / CRB TRANSPORTATION • Improve accessibility for all citizens • Maintain what we've already got • Subsidies

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• • • • •

Examine location / expansion of bus stops / transfer points Bike and walking paths Overwhelming needs / youth participation again Key government player needed / money and direction Overlap / coordination / partner detox with other health initiatives / one core strong group , linked , mentored , nurtured , then strong enough to branch off

Summary of key ideas across each of the discussions for the inactive groups: •

• • • • •

Merge philosophical groups into all groups / link and rename groups / clear actionable goals with achievable outcomes (not philosophies) members of key agencies (government and local groups) to ensure that goals can be accomplished ($, agendas, provincial governments and local plans) , funded coordinator role for each group / for continuity , action , manage membership Funding / burnt out volunteers / skilled leadership to be taught / key government players are needed for transportation / detox / 3"I spaces / unrealistic goals Distinguish definition of groups / join together existing groups / rename / rejuvenate / reinvent Kirsten as a point person for branching off Common.threads — lack of funding / implementation / chair person / funded coordinator / stability / limited funds Join together existing groups and re identify objectives and goals

Three main themes: 1. The Chair/head of these groups could be a paid coordinator to provide some consistent direction 2. Overlap between group names and purposes/group goals and objectives need to be redefined 3. Concrete/ Achievable goals, not theoretical/philosophical goals — determine if the group actually needs to exist (overlap between groups) or if it is outside of the Municipal mandate to achieve (provincial/ federal responsibility)

Community Schools

• • • • • • • • • • • • • • • • • •

Benefits: parental involvement through programming Greater investment by community in school Enriches standard curriculum Teachers can see what kids are learning Reduces barriers and increases understanding Provide support for school by infusion of community experts/resources Provide opportunities that recognize cultural diversities in neighborhoods Reduces crime and vandalism Low fee or free activities Increases family attachments Encourages volunteerism Promotes neighborliness Creates a culture of community / community resources / active engagement How? Encouragement Approach school board on a practical level Approach schools with concrete plan / proposal Investigate sources of funding Start small Page 8 of 16

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• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Build working groups Explore experiences of other communities Traditional school — centre of opportunity for pupils and their families Community school society in BC (official plan) School board partnership (make them comfortable with that process) Create volunteering opportunities (newspapers, websites e.t.c) Partner organizations To have people who have the power to make decisions / difference on both sides of the fence Cost / liability / clarify objectives Appetizer: Meets needs / sense of security / sense of ownership Focal point of a larger community Where everyone learns from each other "cradle to grave" learners 7 days a week — before , after , during Building nutritional program Main course: parent programming More access to communities and transportation Positive family dynamics Greater rural access Concept of family literacy Exposure to more opportunities Encourage small business Lobbying for money / government priorities (save money) Encourages community volunteerism Break cultural barriers Expanded parameters for teachers (teaching through governance) Shared responsibility / shared leadership Whole community becomes an educator Better use of facilities when used 7 days a week / family access Efficient use of an appropriate building Bridges generational gaps Financial resource for schools Cradle to grave support / intergenerational unity Jump away from politics Opens dialogue between agencies / groups that have or need facilities Creates more things for youth to do Removes institutional feeling of a school Reduced fee for school board Barriers: Permission from the SD / people need to have awareness of security / safety concerns / custodian issues / coordination of services / one working group to implement it / engaging community to volunteer / build capacity / start small • Cultural night • Emphasis on life long learning • Parent resource / expanded services / benefit to the environment less traffic / connectedness in neighborhood / shared resources with library e.t.c / more cultural programming • Prevention / save money / safety / sense of belonging / diversity awareness / peace making / incorporate 40 assets / mentoring / positive activity / define culture of mission/ sense of comfort • How: a spokesperson from a school where this worked well / pilot project / secure funding / principal on board / research models / assets mapping / engage all stakeholders • Inclusive for children with disabilities • Lively, dynamic, expanded hours, open to community (incl people who don't have children) Page 9 of 16

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• • • • • • • •

• • • • • • • • • •

• •





• • •

Children see adults learning (responsible role modeling) Highlights peoples talents Money well spent Taking interest in each other Peer groups Tap into the collective wisdom of the community How: advertise , educate through workshops , contract with non profits Flipcharts — social inclusion / encourage parental involvement through programming / parents understand what kids are learning / more opportunities for all — use of a gym, computer lab (seniors), library , expanded programming Actively engaging community and bringing people in to teach before during and after operation Life long learning in action Approach SD with a concrete plan/proposal investigate sources of funding / start small build working groups of passionate advocates research other community schools / need volunteers and partners / people to drive idea / cost and liability lobby Government regarding priorities and the money saved in the long run meets needs / security / sense of ownership / focal point for larger community shared learning, child teaches adult / cradle to grave learners like the old comm. skills centre 7 day a week before after and during school / expanded programming to include nutrition / greater rural access / ideally the community becomes an educator in shared leadership and teaching / expanded parameters teaching through governance / one stop shop agencies working more collaboratively can bring the comm. to the school permission from the School District to keep schools open / the money from the rental of the school property would stay in the school / coordination of services under one central hub / cultural evenings / after school programming / benefit to environment to keep people within each community / existing school holidays using school / builds friendships / safety / mentoring / define the culture of mission / support system / engage and motivate diverse talents / builds energy and enthusiasm / sense of comfort for families / dynamic / lively / money well spent people would willingly invest and can identify with school if involved / breakfast programs / take an interest in each other / welcome wagon / liaison with life time learning / mediation and MRR / communication circles / informal social gatherings "at-risk" programming - more interest based programming, encouraging leadership, school connectedness older students mentoring younger, a sense of extended family for those not supported at home.( decrease drop out rate) Parental support in after school programming and parenting groups improved academics through tutoring, after school, noon hour school support clubs Expanding the arts through volunteers, bringing in "community talent". -

Three main themes: 1. Ample support for community schools but recognition that this not happen in isolation but rather in partnership with the School District. An educational process needs to take Place with parents, the community, teachers and principles and the School Board 2. We need to do research and evidence based practice of community schools in surrounding neighborhoods to have base point/gather information 3. Start small - choose one Elementary School as a pilot project and slowly begin to implement community school ideas and programs TownSquares Page 10 of 16

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Park for pets / place to walk and interact / trails master plan that emphasizes responsible pet usage / fence off place at heritage park for pets to socialize / square behind magnolia's and lorna's outdoor café with board games and music / Farmer's market / community garden enhancing town square concept with seating for gardeners as well as non gardening / mission school grounds improvement • - rdspace pace — stairs between museum and archives , develop as a social place / exercise , turn back into appropriate usage / rock garden / waterfall / patio with benches / benches back in museum area / mural on railway needs a sitting source / by theatre — west and north of theatre trail by hwy 11 — theatre • Use inmates to build benches / trail building • Put large picnic tables at municipal hall grounds • 14` 11 and grand s/w corner district owned • Edible garden in as many public spaces as possible (permanent culture) ex UFV • Outdoor theatre at bowling alley lot or other temporarily inactive lots • Sites being renovated over time — develop a process with the District to clear a way to use during transition period (gas station) • Have seasonal areas ex — close streets for special occasions and events • Get further.downtown (street change) at welton, create sitting area / funky / james st / potential to close it and design it • Market st / railway st / fill in between / fence and sidewalk / raise fence place on blocks / use tents and canopies to create a marketplace with banners and solar street lights / public art on fence / research has started regarding CPR and city staff / historically market re:berries • Lane Creek Park — expand and develop passive area / ex — Japanese Garden need to clean up invasive ivy / challenge (DFO) / the police would like improvement suggestions / an invasive species program /keep historical • Music — place to have music which brings pleasure • Space where artists / children and adults share and interact • Waterfalls (sound is important) • Multigenerational - creates safety for movement and interaction • More comm. gardens •

Two main themes 1. There is a recognized need and interest for the development of public spaces for a variety of community usages / ideas repeatedly focused on enhancing downtown mission

2.

Work collaboratively with the police on improvement of public spaces / specifically downtown areas

Outreach • • • • • • • • • •

Improve access to resources Literacy bus Appetizer lack of advertising of purpose of agencies Stigma around taking advantage of resources due to status Funding for Aboriginal No coordination of communication Outreach should be an action / connecting Positive event — potluck promote bonding between organization / part of solution What is the relationship between organizations and citizens? Focus vs. no funding Web page like "info" but more information , more details and specifics —

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• •

• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •

Technology is easy but what about personal contact / personal connection Main course - webpage is to connect Collaboration with library and other groups Repeating ideas and committees Funding and stats / become protective of keeping clients Busy in our own world , miss others Solution - outreach community meetings like this one/ having places to connect Shift from scarcity to abundance of help Solution - get out volunteer help / Limiter - Time Solution community paper Solution - Bus to help deliver information / adds on the bus to help promote more communication, engage people to: come in Solution - Have agency group meetings, coffee , personal contact Solution - play day , like the challenge day video , with organizations and agencies Library hurdle / no understanding what mandates are of each agency, when a crisis happens and one agency doesn't do it, who does? Hard to find info on mandates Person answering the phone is appreciated Where can we ask accountability to the public? Space to do that? Volunteers don't know where to find information / where to begin There is help needed, there are people to help, but where do they connect? Solution - Vancouver volunteer bureau had a once a month meeting/training University could help organize training with guest speakers from ex - Capital Health Solution - Volunteer mentoring program Once you start to try to communicate its easier than you think Current downtown coalition networking , nothing like conversation , brown bag lunches Chairs send out reminders before meeting Literacy bus is accessible and welcoming (a success) Outreach involvement The bus should represent the community Multilingual/cultural to welcome diversity Take to Sikh temple on Sundays to ask for donation of books Limiter - language barriers, conversational barriers Demographic study on what the needs are and what should be done How to get the information out Groups with communication needs Ethnic / parents with special needs / poverty How can we help improve communication barriers / the top needs to give instruction that they should and need to communicate How is the literacy bus being advertised to the communities? Solution - get it in the record / Literacy bus in Deroche Is the barrier of communication? Or follow through? No commitment, which's accountable? Human contact on the phone is needed not automation A positive in Mission is that most people know someone who knows someone , word of mouth is very effective Positive change in the last 5 years , more open , sharing and serving community Isolation of many members , identified now with outreach More volunteers - need more awareness for the need Direct human contact "Why didn't you help"? "Nobody asked me" Agencies organize event for an open house for others People who commute are too tired to get involved Page 12 of 16

154



Sub-comthittee for community

Outreach Summary • • • • • • •

Agencies: Problems — who is responsible? What is each organizations mandate? They know what they do but not what others do Solutions — meetings between reps of agencies : potluck, coffee, picnics, brown bag lunches Volunteers — there are many people to help , lots of need , lack of awareness Volunteers like corporations don't know where to go to get what Solutions: Vancouver runs a volunteer education night / mentor system Community — Identify the isolated groups , we need more awareness , places to get old , accountable organizations , stigma around using "how do you get info out person to person" Web page info mission.ca , great website but it needs more information

Communication barriers •

Lack of promotion/agencies not making an effort to get info out/stigmas and misconceptions of what can be offered and to whom/what is the relationship between the agency and citizenship/info mission needs more detail/personal contact/creativity in naming certain stigmatized services/ protective of funds

1. What are we doing to currently address communication barriers? • Barriers are breaking down through Kirsten's efforts in networking and building relationships • More advertisements in newspapers / brochures at local gathering places • Is the problem communication or the follow through? 2. What could we do to increase effective communication? • Potlucks between agencies / places to connect / newspaper use to advertise projects in Social Development / ads on literacy bus to invite people in / music on bus like an ice cream truck • little understanding of agency mandates, need to understand what groups do and who to call / hard to find contact information / public accountability from agencies / volunteers don't know where to begin — professionals only have this knowledge • we can't determine gaps if we don't know what already exists and how to access / once per month course for volunteers (volunteer education program) , encourage agency workers , volunteers , comm. to reach out , network , ask questions , brown bag conversations • community chairs send out a reminder before meetings / bus to temple on Sundays and all other community gatherings / community needs (parents with disabled children, ethnic groups, poverty, addiction) • improve isolation of groups such as the hearing impaired / lack of volunteers / organizations need to do more direct connections with clients, not paper ads / agency day (mission connect) to improve awareness between agencies / with the no of people that work outside mission , it is hard to expect people to volunteer after hours / block parties, park BBQ's 3 main themes: 1. Increase the communication between agencies (brown bag lunches, lunch and learns and resource fairs) 2. Increase the communication and accountability between agencies and the public (advertise services offered) 3. Volunteerism: There is a disconnect between the people willing to volunteer and the lack of information/accessibility of volunteer services in the community Central Resource Bureau •

2008 — beginning of project

Page 13 of 16

155

• • • • • • • • • • • • • • • • • • • • • •

• • • • • • • • • • • • • • •

2009 — opening of the website Events in the community Info by name area — advanced search , key word on google Ongoing website , updated regularly Services (ex — link for organizations) Place for volunteering and all the list of organizations that needs volunteers Service club inviting to register Rotary club etc in services clubs The organizations can change themselves the info because they have access to website with a password How is the website being advertised? Newspaper and stickers (Free community radio ads), community flyers As of 4 weeks ago there were 50 users per day Survey to see who is using the website and why Make more visible in areas such as schools, services offered e.t.c People can add themselves when they register How are people eligible to be listed? Non profits and business can be in link from city's website Make sure all the organizations , links and info are available (more info on 1st page with links) Add more organizations One side info about website , other side how to register (on business cards) Put info on the left side on the website links Business: link to the Chamber, DBA, District Make more visible — contact the people doing the event to promote it it (highlighted that Annette Williams is reviewing the newspaper for event listings, and contacting the people/organizations to post on site or is posting them herself) People should use more and put more info on the site "I am a part of my community because my organization is in it" City council provided funds for two years The library gets a lot of foot traffic / put a link or sticker e.t.c in the area , posters , stickers on keyboards e.t.c Touch screen kiosk in rec centre or library More descriptions instead of just links for each service / club e.t.c Accessibility to seniors since they can't access computers (One solution: Library could help resolve problem (this part was in your bullet below, but in context was part of the seniors accessibility comment) Link of websites exchanged through city e.t.c Spiritual groups If non profit with services it should be under services More accessible and known Own organizations have own passwords to change characters Network in schools so that it is visible there Info mission facebook site for events and updating Community should update own info but if not able to then they should be able to call or e-mail someone to update

• •

Reciprocal link with www.moltspace.ca (they're on the infomission site) Have those who are connected on Facebook send a notice to their "friends" telling them to check out the site (the new Bethel church pastor Ken Critchley said he'll do this with his contacts to increase traffic)

• • • • • • •

Look at infochilliwack Social media aspect , social networking , twitter , facebook Business so big — just link — up to date make accessible from a lot of websites Banners downloaded into people's websites for advertisement Monthly newsletter of events for people who register Street light banners on 1 st ave

Page 14 of 16

156



Banner on Murray street



Radio announcements / coffee news / sticker on you / bulletin boards at places like the leisure centre / magnets for fridges RSSfeed



1. How can this website best serve the community? •

More visibility / accessibility / marketing / bookmarks / keep current / sharing links / RSS feed / free radio announcements / coffee news / utilize comm. bulletin boards such as GAJ and Leisure Centre/ marketing student? /Fridge magnets / twitter / library /

2. Further embed: •

Org in newspaper / website and info available / mental health week, booth and celeb of comm. / one side business card with how to register on other side / SDC business cards with infomission/moltspace / raingarden e.t.c on back/ touch screen kiosk / billboard / accessibility for seniors / facebook / more info in first pages with link / heading links in side bar / link to business /

Main Themes: 1. More detail needs to be added to the website with active links and contact information as well as a brief description of the agency 2. Larger emphasis on advertising (monthly newsletter, magnets, bulletin boards, leisure centre ads, newspapers, social media sites)

Housing Perceptions of Change • • • • • • •

Less low-rent market housing is available now than before More very expensive housing is being built, to the loss of opportunities for affordable housing; (example is Tunbridge) Rental subsidy helps low-income families; WRSFV has increased their housing capacity Emergency shelter: Haven in the Hollow, Grand St Lodge Community policing education of landlords downtown — trying to create a relationship with out-of-town landlords Co-op housing; supportive housing for people with MH issues Progressive secondary suite bylaws

Suggestions for improvement • • • • • •

Trained people for in-house facilitators — Sheila Bailey a citizen of Abbotsford operates a "cooperative household" she calls "Village in the Valley"/ Kirsten to connect Sheila and Pam Willis Incentives for private investors for responsibly managed affordable housing (e.g. a house or apt block run by an agency or house facilitator) Mixed development Higher density Townhouse developments should have inclusionary zoning so affordable housing component is required to be built in: larger, smaller, broader price ranges, some subsidized, some market value Second stage housing needed (esp for women)(not restricted) to help people transition from poverty, esp when trying to get their children back — Annie Silver

Page 15 of 16

157

• • • • •



Affordable — need to hold onto this Accessible — also important Appropriate — ditto = "Triple A Housing" Need to maintain and increase stock throughout the continuum of housing and services: prevent "bottlenecks" on exit from transitional housing or institutions etc. We saw the Delancey Street project in San Francisco: it doesn't have an exit strategy, so residents might stay for 20 years...leai n from this! ("It's just a kinder, gentler prison") Empower people: ask them to state their own needs, themselves



Train peer supporters (LINC)



Some folks will always need help/support



Variety of approaches needed; one size doesn't fit all or even most



Rent subsidy is good; (subsidy threshold raised recently beyond 35K?) but still not enough to help people on IA



We need more coop housing



Need accountability for housing management to prevent favoritism in renters' lists: (re co-op housing on 3rd)



Need to have more public knowledge of our success stories



-

Main Themes 1. A need for Accessible and Affordable Housing 2. An Affordable Housing Strategy for Mission is currently in progress

WHAT HAPPENS NOW WITH THIS INFORMATION? •

The information gathered and main themes from each group will be compiled into the March quarterly report to Council



The Social Development page of the DOM website will be updated to include these main themes and showcase current working groups and projects



An update will be e-mailed out to all participants of the Report Back and World Café event so that the steps taken from the event are transparent , to advertise the upcoming changes to the DOM website and to invite participants to attend a working group they may be interested in

Page 16 of 16

158 Finance Department Memorandum FILE: INF.WAT WSC Joint Water and Sewer Governance

To:

Chief Administrative Officer

From:

Director of Finance

Date:

March 17, 2010

Subject:

Amendments to the Operation and Maintenance Agreement

Recommendation

1. THAT the Water Supply and Distribution and Sewage Treatment Systems - Operation and Maintenance Agreement between the District of Mission and the City of Abbotsford be extended for one year, with the new Term ending December 31, 2010; and, 2. THAT the Mayor and Director of Corporate Administration be authorized to execute the revised Water Supply and Distribution and Sewage Treatment Systems - Operation and Maintenance Agreement. Report The attached report entitled "Amendments to the Operation and Maintenance Agreement" was presented at the March 11, 2010, Abbotsford/Mission Water & Sewer Commission (WSC) meeting and the following recommendations were approved: "THAT Report No. WSC 17-2010, dated February 25, 2010, from Stella Chui, Wastewater Planning/Process Engineer (Abbotsford), regarding amendments to the Water Supply and Distribution and Sewer Treatment Systems — Operation and Maintenance Agreement, be received; THAT the Operation and Maintenance Agreement be extended for one year with the new Term ending December 31, 2010;

THAT the Administration Fee for the Sewer System and Water System be revisited and any. changes be incorporated into the 2011 Operations Budget; and THAT Report No. WSC 17-2010, dated February 25, 2010 be forwarded to individual Councils and Mayors be authorized to execute the revised agreement." Summary As per the joint utility agreements between Mission and Abbotsford, each of the individual councils are to approve amendments thereto, upon recommendation from the WSC. Therefore, it is recommended that council approve the requested one year agreement extension and authorize the Mayor and Director of Corporate Administration to execute the revised agreement.

Ken Bjorgaard UTILITY TRANSFER \ Budget Amendment Reports\Operating Agreement Amendment 10-04-06.doc G:\FINANCE\UTILITY

PAGE 1 OF 1

Abbotsford /1\lission

Water & Sewer Services

REPORT To:

Abbotsford/Mission Water & Sewer Commission (WSC)

From:

Stella Chiu, P.Eng., Wastewater Planning/Process Engineer

Date:

February 25, 2010

Subject:

Amendments to the Operation and Maintenance Agreement

File:

5500-00/5330-00

Report No.: WSC 17-2010

UTILITY MANAGEMENT COMMITTEE (UMC) RECOMMENDATIONS 1.

THAT Report No. WSC 17 -2010, dated February 25, 2010, from Stella Chiu, Wastewater Planning/Process Engineer, regarding the amendments to the Water Supply and Distribution and Sewer Treatment Systems - Operation and Maintenance Agreement, be received;

2.

THAT the Operation and Maintenance Agreement be extended for one year with the new Term ending • December 31, 2010;

3.

THAT the Administration Fee for the Sewer System and Water System be revisited and any changes be incorporated into the 2011 Operations Budget; and

4.

THAT Report No. WSC 17 — 2010, dated February 25, 2010 be forwarded to individual Councils and the Mayors be authorized to execute the revised agreement.

BACKGROUND In 2005, two agreements between Abbotsford and Mission were written that pertained to the ownership and governance, and the operation and maintenance of the Joint Water and Joint Sewer System: • •

Water Supply and Distribution and Sewage Treatment Systems — "Ownership and Governance Agreement" Water Supply and Distribution and Sewage Treatment Systems — "Operation and Maintenance Agreement"

The Term of the "Operation and Maintenance Agreement" is a 5-year period commencing January 1, 2005 and ending December 31, 2009. (A verbal report was given to the WSC previously to extend the agreement by a year.)

159

160 WSC Report No. 17-2010

Page 2 of 3

BACKGROUND (Cont'd) The "Operation and Maintenance Agreement" discusses the Payment for Services in Part IV - Owners' Obligations to the Operator. In the first year of the Term (2005), the administration fee for the Sewer System would be $58,000 and for the Water System would be $64,100. Annual administration fee for subsequent years of the Term will be based on the First Year of the Term, adjusted by an amount equal to the Vancouver Consumer Price Index for the preceding Year.

DISCUSSION The Term of the "Operation and Maintenance Agreement" should be extended by 1 year with new Term ending December 31, 2010, so that both the City of Abbotsford and District of Mission can review the terms in the agreement. The administration fee noted in the Operation and Maintenance Agreement is currently a flat rate adjusted with Vancouver Consumer Price Index. The administration fee should be revisited to incorporate the following considerations: •

Include all time incurred by personnel participating on discussions regarding Joint Water and Joint Sewer Projects as part of the Administration fee to promote equity.



Cost-share the administration fee based on the Operating Expenditures split in the Water Supply and Distribution and Sewaae Treatment Systems — "Ownership and Governance Agreement". (i.e. For Joint Water — a percentage calculated by measuring the Water Flow for each of Abbotsford and Mission, respectively, for the preceding year of the Term. For Joint Sewer — a percentage calculated by measuring the sewage flow for each of Abbotsford and Mission, respectively for the preceding year of the Term.)

The review of the administration fee and personnel's time should be done in 2010 so that any changes regarding the above consideration can be agreed to and incorporated into the 2011 Operations budget.

FINANCIAL PLAN IMPLICATIONS The administration fee will likely increase with the incorporation of all personnel's time involved with Joint Water / Joint Sewer projects and discussions. The fee with a split based on the Operating Expenditures split in the Water Supply and Distribution and Sewage Treatment Systems — "Ownership and Governance Agreement" will be different from the current administration fee at a flat rate. Any changes to the administration fee will be reflected in the 2011 Operations Budget.

COMMUNICATION PLAN Not applicable.

161 WSC Report No. 17-2010

Page 3 of 3

SUMMARY The Term of the Water Supply and Distribution and Sewage Treatment Systems — "Operation and Maintenance Agreement" ended December 31, 2009. It is recommended to extend the Term by one year to December 31, 2010 so that both municipalities can review the agreement. It is also recommended that the Administration Fee in the Agreement be revisited and any changes made regarding the.Administration Fee be incorporated in the 2011 Operations Budget.

Jim Gordon; P.Eng. Director/of Engineering

Rob saac, g. L. Wastewater and Asset Engineering Manager

Stella Chi , , M.Eng., LEED AP Wastewater Plan ing/Process Engineer

n

162

DISTRICT OF

ON THE FRASER File Category: File Folder:



Finance Department Memorandum

ADM.BYL.BYL 2929-1995 False Alarm Bylaw

To:

Chief Administrative Officer

From:

Administrative Assistant - Finance

Date:

March 10, 2010

Subject:

Amending False Alarm Bylaw #2929-1995

Recommendation

That False Alarm Bylaw #2929-1995 be amended as follows: 3. a)

remove the words "in the calendar year";

3. b)

remove the words "in the calendar year";

3. c)

remove the words "in the calendar year"; and,

3. d)

remove the words "in the calendar year".

Background

Upon further examination of False Alarm Bylaw #2929-1995, staff realized that when the fees were being updated in December of 2009, an older version of the bylaw (with outdated text description) was inadvertently used as opposed to using the latest version (which included the updated text description). Staff are recommending that the above noted amendments be made to False Alarm Bylaw #29291995.

G:\FINANCE\STAFF\DDECKER\Bylaws\Amending False Alarm bylaw 2929-1995.doc

Page 1 of 1

163

M lsslon ON THE FRASER DISTRICT OF

File Category: File Folder:



Finance Department Memorandum

■40

ADM.COM .STA Administration & Finance Meetings 2010

To:

Chief Administrative Officer

From:

Administrative Assistant - Finance

Date:

March 22, 2010

Subject:

Administration and Finance Committee Meeting Recommendations

Recommendation

1. That the recommendations (AF 10/23 — AF 10/227 contained within the minutes of the administrative and finance (community amenity contribution) committee meeting held on March 16, 2010, be formally adopted. Background

Attached are the minutes of the administration and finance committee meeting held on March 16, 2010. Council is required to formally adopt these minutes.

Deb er .

G: FINANCEMINUTES\Recommendation approval.doc

Page 1 of 1

164

Minutes of the ADMINISTRATION and FINANCE COMMITTEE Meeting (Community Amenity Contribution discussions) held in the Conference Room at the Municipal Hall at 8645 Stave Lake Street, Mission, British Columbia, on Tuesday, March 16, 2010, commencing at 3:55 pm. Committee Members Present:

Mayor James Atebe Councillor Terry Gidda Councillor Paul Horn Councillor Danny Plecas Councillor Mike Scudder Councillor Heather Stewart

Committee Members Absent:

Councillor Jenny Stevens

Staff Members Present:

Glen Robertson, chief administrative officer Dennis Clark, director of corporate administration Ken Bjorgaard, director of finance Rick Bomhof, director of engineering & public works Sharon Fletcher, director of planning Ray Herman, director of parks, recreation & culture Kris Boland, deputy director of finance Kerri Onken, deputy treasurer/collector Stacey Crawford, economic development officer Debi Decker, administrative assistant

The Mayor called the meeting to order. As Councillor Stevens was absent, the Mayor chaired the meeting.

1. NEW BUSINESS AF 10/23 MAR 16/10

Draft Community Amenities Project Lists The director of finance advised that staff are requesting direction from council on as to which projects should remain on the list and go forward to staff for further refinement. He continued advising that staff need to relook at the project lists to refine the scope, costs and timing of the projects that council wants to go forward to the public. The director noted that the timing of projects needed to be reviewed because population projections had changed. Discussion continued on the following specific Schedule "B" community amenity projects: 1. Dike trails and related signage - trails are discretionary and there should be a scaled back version. Trails could also incorporate greenways, transportation corridors (for bicycles and pedestrians). Trails along the river should have an economic development perspective to them. Define the trails and be more focused and say how they support economic, social and quality of life, 2. Enhancements to Silver Creek Parkway - this was related to amenities that enhance the DCC land acquisition and this project needs to be separate from the trails projects. This

File: ADM.COM.STA Administration & Finance Meetings 2010

Administration & Finance Committee Meeting March 16, 2010



Page

2of4



project has spurred a tremendous amount of community interest, is important environmentally and is more than just a trail. It should continue to be a priority. 3. District — Wide Trail system - similar to the dike trail system above. Incorporate a transportation system, greenway when planning trails throughout the District. 4. New Play fields and Parks Infrastructure - need to incorporate a cricket pitch within a play field, rather than a stand alone cricket pitch. Determine which sports can be played on the same field (i.e. soccer, football, cricket). 5. Staff to determine at what population will a new field/pool expansion be required? Locations need to be identified along with the projects. Identify school locations to avoid duplication of parks/fields. 6. New Skateboard Park - staff are requested to recheck the population growth time-line (shows 2011). Perhaps the current park could be expanded/improved rather than building a new one. 7.

New Leisure Centre and Sports Park - these items should be broken into two separate projects. Staff to discuss having a private enterprise build and maintain ice arenas and possibly drop ice arenas off the amenity project list.

8. Expansion of Police Building - staff stated that the expected construction cost for expanding the police building will be between 17 and 20 million dollars. Staff to look at the percentage that is attributed to growth. 9. New Civic Center - this project needs to be broken down into the numerous projects within the civic center. Some areas within the complex will have a higher connection to growth than others. 10. Artificial Turf Field - need to consider the costs and benefits of building a new field with artificial turf versus replacing a grass or gravel field with artificial turf. Discussion ensued regarding arts and culture facilities in the District and that all civic buildings should provide space for art and/or cultural displays as well as storage space that could be utilized by community groups. Buildings should have multi-uses within them. Discussion ensued regarding the larger projects (e.g. new leisure centre, civic center) with staff advising that they had not planned specific uses for these buildings. Staff commented that they would be looking at locating the Sports Hall of Fame at the new leisure center by building adequate space in the original plans and that at the time of planning for each civic building, discussions would ensue on what is to be included. Moved by Councillor Horn, and RECOMMENDED: 1. That staff remove community storage, pedestrian overpass and growth for technology from the draft community amenity project list; and 2. That staff include for consideration the community storage and pedestrian overpass projects in the long-term capital financial plan. CARRI ED

File: ADM.COM.STA Administration & Finance Meetings 2010

165

Administration & Finance Committee Meeting March 16, 2010

AF 10/24 MAR 16/10



Page

3 of 4

Moved by Councillor Horn, and RECOMMENDED: 1. That a cricket pitch be incorporated into the field design and planning field needs; and 2. That staff arrange for an artificial turf field needs analysis. CARRIED

AF 10/25 MAR 16/10

Moved by Councillor Scudder, and RECOMMENDED: 1. That staff break the civic center out into individual components; and 2. That staff look at the growth factor and needs for each component separately. CARRIED

AF 10/26 MAR 16/10

Moved by Councillor Scudder, and RECOMMENDED: 1. That staff remove master plans from the draft community amenity project list as it should be a capital budget item. CARRIED OPPOSED: Councillor Horn Councillor Stewart Discussion turned to the next community amenity meeting, with council requesting that staff provide more information on "recreational cycling", that the projects include the "G or D" (growth related or discretionary) rating designation and to clearly identify the projects on the draft list.

AF 10/27 MAR 16/10

Community Amenities Project Communication Strategy Revision

Due to time constraints, this topic was not discussed. 2. ADJOURNMENT

Moved by Councillor Gidda, seconded by Councillor Horn, and RESOLVED: That the meeting be adjourned. CARRIED. File: ADM.COM.STA Administration & Finance Meetings 2010

166

Administration & Finance Committee Meeting March 16, 2010

Page 4 of 4

The meeting was adjourned at 6:10 pm.

JAMES ATEBE, MAYOR

DENNIS CLARK, DIRECTOR OF CORPORATE ADMINISTRATION

G:\FINANCE\Community Amenities\March 16, 2010 Meeting\A&F minutes 100316 CAC.doc

File: ADM.COM.STA Administration & Finance Meetings 2010

167

M isslon ON THE FRASER

168

DISTRICT OF

To:



Corporate Administration Memorandum

Chief Administrative Officer

From: Date:



Subject:

Legislative Assistant March 25, 2010 Permissive Tax Exemptions Policy FIN.31

Recommendation

That council policy FIN.31 Permissive Tax Exemptions be amended as follows: (a)

by deleting the words "Administration and Finance Committee" from the second paragraph of the Criteria section and replacing them with "Council";

(b)

by deleting the words "one year only" from the third paragraph of the Criteria section and replacing them with "up to three years, except in the case of a leased property, then term of the exemption shall be for one year."; and

(c) adding the following paragraph to the end of the Criteria section: "If the organization leases the property for which an exemption is requested, that organization must provide full details of the space leased, including the size, purpose and use of the leased space. The organization must also contact the British Columbia Assessment Authority to ensure that all requirements of the Authority have been met." Background

Last year council approved permissive tax exemptions to two non-profit organizations that lease, rather than own, the property they are operating from. Section 224 of the Community Charter states that council may grant tax exemptions to "land or improvements that (i) are owned or held by a charitable, philanthropic or other not for profit corporation". After that application process, staff noticed that there was no provision in the current policy that dealt with properties that are leased. Staff recommends that an exemption term of one year (rather than three) be granted to a property that is leased, as a non-profit organization's lease agreement may only be from year to year. Copies of the current policy and application form, and a copy of the proposed reformatted application form are attached for council's reference.

Jennifer Russell

Page 1 of 1

169

FINANCE PERMISSIVE TAX EXEMPTIONS FIN.31

Date Policy Adopted: June 15, 1998 Date Policy Rescinded & Replaced: February 15, 1999 Date Policy Amended: August 28, 2002 Date Policy Amended: June 20, 2005 Date Policy Amended: August 20, 2007

Council Resolution Number: 98/609 Council Resolution Number: 99/167 CAO Approval CAO Approval Council Resolution Number: 07/764

Legislative Basis

Section 224 of the Community Charter, provides that on or before October 31 in any given year, Council may, by bylaw adopted by 2/3 of its members, exempt land or improvements, or both, from taxation for the next calendar year. Purpose

The purpose of this policy is to identify the basis on which applications for tax exemptions pursuant to section 224 of the Community Charter (permissive tax exemptions) are assessed to ensure that a broad range of community organizations in Mission are dealt with consistently and receive equal treatment and consideration for such tax exemptions. The following land and/or improvements may be considered for tax exemptions under section 224 of the Community Charter. (a) land or improvements that (i) are owned or held by a charitable, philanthropic or other not for profit corporation, and (ii) the council considers are used for a purpose that is directly related to the purposes of the corporation; (b) land or improvements that (i) are owned or held by a municipality, regional district or other local authority, and (ii) the council considers are used for a purpose of the local authority; (c) land or improvements that the council considers would otherwise qualify for exemption under section 220 [general statutory exemptions] were it not for a secondary use;

District of Mission Finance-Permissive Tax Exemptions — FIN.31

Corporate Administration

Page 1 of 4

170 PERMISSIVE TAX EXEMPTIONS FIN.31

(d) the interest of a public authority, local authority or any other corporation or organization in land or improvements that are used or occupied by the corporation or organization if (i) the land or improvements are owned by a public authority or local authority, and (ii) the land or improvements are used by the corporation or organization for a purpose in relation to which an exemption under this Division or Division 6 of this Part would apply or could be provided if the land or improvements were owned by that corporation or organization; (e) the interest of a public authority, local authority or any other corporation or organization in land or improvements that are used or occupied by the corporation or organization if (i) the land or improvements are owned by a person who is providing a municipal service under a partnering agreement, (ii) an exemption under section 225 [partnering and other special tax exemption authority] would be available for the land or improvements in relation to the partnering agreement if they were used in relation to the service, (iii)the partnering agreement expressly contemplates that the council may provide an exemption under this provision, and (iv)the land or improvements are used by the corporation or organization for a purpose in relation to which an exemption under this Division or Division 6 of this Part would apply or could be provided if the land or improvements were owned by that corporation or organization; (f) in relation to property that is exempt under section 220 (1) (h) [buildings for public worship], (i) an area of land surrounding the exempt building, (ii) a hall that the council considers is necessary to the exempt building and the land on which the hall stands, and (iii) an area of land surrounding a hall that is exempt under subparagraph (ii); (g) land or improvements used or occupied by a religious organization, as tenant or licensee, for the purpose of public worship or for the purposes of a hall that the council considers is necessary to land or improvements so used or occupied; (h) in relation to property that is exempt under section 220 (1) (i) [seniors' homes], (j) [hospitals] or (I) [private schools], any area of land surrounding the exempt building; (i) land or improvements owned or held by an athletic or service club or association and used as a public park or recreation ground or for public athletic or recreational purposes; (j) land or improvements owned or held by a person or organization and operated as a private hospital licensed under the Hospital Act or as a licensed community care facility, or registered assisted living residence, under the Community Charter. Permissive tax exemptions for "eligible riparian property" pursuant to section 225 of the Community Charter will not be approved.

District of Mission Finance — Permissive Tax Exemptions — FIN.31

Corporate Administration

Page 2 of 4

171 PERMISSIVE TAX EXEMPTIONS FIN.31

Eligibility

A Mission based community group in the arts, cultural, recreational or social services fields may apply for a permissive tax exemption for the above land and/or improvements if: a. it is incorporated, either under the Societies Act of B.C. or under any federal act as a charitable organization; b. it has demonstrated sound financial and administrative management; c. there is demonstrated financial need; d. it holds land and/or improvements outlined in section 224 of the Community Charter; e. it complies with all applicable municipal legislation; f.

the services and activities provided by the organization are available to, and used primarily by, residents of Mission;

g. funding would benefit the residents of the District of Mission. Applications

All requests for permissive tax exemptions shall be directed to the Director of Corporate Administration on or before August 1st of each year, or such other date as Council may direct, and shall be submitted on the Permissive Taxation Exemption Application form together with the following information and documentation: a. a copy of the organization's incorporation documents setting out its objectives and goals; b. the service the organization provides to the community; c. the benefits to the community from the service the organization provides; d. the degree of other community support; e. a detailed proposed budget for the current year, detailing expenditures and revenues, including a list of all other grants and donations; and f.

financial statements from the immediately preceding fiscal year, signed by two directors of the society.

Incomplete applications will be returned. Returned submissions which are not resubmitted by the advertised deadline in corrected form will not be considered for funding. It is strongly suggested, therefore, that submissions be tendered early, and that the applicant be encouraged to consult with the Director of Corporate Administration or Deputy Director of Corporate Administration for assistance prior to submitting an application. By way of example only, applications which are not signed, do not evidence an incorporation number, or do not have the proper financial statements attached, will be rejected.

District of Mission Finance — Permissive Tax Exemptions — FIN.31

Corporate Administration

Page 3 of 4

172 PERMISSIVE TAX EXEMPTIONS FIN.31

Criteria Applications will be reviewed by Council having regard to the extent to which the organization positively contributes to the Mission arts, cultural, recreation and social services fields and: a. has a large number of volunteers and a broad base of community support; b. offers activities/programs which are accessible to a large portion of the community's residents; c. the activities are consistent with the aims, objectives and standards of the District; and d. fulfills some basic need or otherwise improves the quality of life for Mission residents and are deemed by Council to be complementary extensions to municipal services. All completed applications for permissive tax exemptions will be forwarded to the Administration and Finance Committee for review. Incomplete applications will not be forwarded for consideration. The term of a permissive tax exemption shall be for one year only. Applicants are advised that exemptions may not be continued from year to year.

District of Mission Finance — Permissive Tax Exemptions — FIN.31

Corporate Administration

Page 4 of 4

Cu imeArr

Mission

Fog m

ON THE FRASER

Application for Permissive Tax Exemption The deadline for submission of permissive tax exemption applications is August 1st of the year prior to the year for which the exemption is requested. Submit completed applications to the Director of Corporate Administration, District of Mission, 8645 Stave Lake Street, Box 20, Mission, B.C. V2V 4L9 (Inquiries 604-820-3700)

NAME OF ORGANIZATION: Incorporation Number:

Contact Person:

Mailing Address: City/Province:

Telephone(s):

Postal Code:

1.

Describe the services your organization provides to the community.

2.

Describe the benefits to the community of your organization's services.

3.

What other community support exists for your organization?

(Attach a separate sheet if necessary.)

(Attach a separate sheet if necessary.)

(Attach a separate sheet if necessary.)

The following documentation is attached:

❑ Constitution ❑ A detailed proposed budget for the current year, detailing expenditures and revenues, including a list of all other grants and donations ❑ Financial statements from the immediately preceding fiscal year, signed by two directors of the society Certification by authorized signatory:

I hereby certify that I have read District of Mission Permissive Tax Exemption Policy FIN. 31 (attached), that this application complies with its requirements, and that the information contained in this application is complete and correct.

Signature:

Title:

Name:

Date:

g:\clerk\forms\permissive tax exemption

173

PROPOSED FoR M

Mission fj ON THE FRASER

Application for Permissive Tax Exemption The deadline for submission of permissive tax exemption applications is AUGUST 1st of the year prior to the year for which the exemption is requested. Submit completed applications to the Director of Corporate Administration, District of Mission, 8645 Stave Lake Street, Box 20, Mission, B.C. V2V 4L9 (Inquiries 604-820-3700)

NAME OF ORGANIZATION: Incorporation Number:

'Contact Person:

Mailing Address: City/Province:

Telephone(s):

Postal Code:

Email:

LIST ADDRESS(ES) OF ALL PROPERTY FOR WHICH EXEMPTION IS REQUESTED:

IS PROPERTY OWNED OR LEASED BY THE ORGANIZATION?

1. Describe the services your organization provides to the community. (Attach a separate sheet if necessary.)

2.

Describe the benefits to the community of your organization's services. (Attach a separate sheet if necessary.)

3.

What other community support exists for your organization?

(Attach a separate sheet if necessary.)

The following documentation must be attached: 1. Constitution 2.

Detailed proposed budget for the current year, detailing expenditures and revenues, including a list of all other grants and donations

3.

Financial statements from the immediately preceding fiscal year, signed by two directors of the society

Certification by authorized signatory: I hereby certify that I have read District of Mission Permissive Tax Exemption Policy FIN. 31 (attached), that this application complies with its requirements, and that the information contained in this application is complete and correct. Signature: Title: Name:

Date:

174

175

M

DISTRICT OF

Corporate Administration Memorandum

File Category: File Folder:

FIN.GRA.VIC Budget

To:

Chief Administrative Officer

From:

Director of Corporate Administration

Date:

March 31, 2010

Subject:

Increase in Funding for Victims of Crime Program

Recommendation 1. That the District provide additional funding of $2,000 in 2010 to support the Victims of Crime Program, to be funded from 2010 contingencies. 2. That the 3 year financial plan be amended to include an increase of $3,500 to support the Victims of Crime Program, commencing in 2011 Background The Victims of Crime Program is jointly funded by the Province of British Columbia and the District. The program is used exclusively by the RCMP. The current funding level from the Province is $63,115 while the District contributes $52,500 in cash, together with $10,615 "in kind" services (rent, utilities, copier, etc.) at the RCMP detachment. The proposed funding would be used to offset maintenance and insurance for the Victim Services van, with any remaining funds used for fuel.

nis Clark g: \cow \201.0\0406 a

.\victim services.doc

Page 1 of 1

176

From: Paul Horn & Tracy Irwin [mailto:[email protected]] Sent: Saturday, March 06, 2010 12:13 PM To: Glen Robertson Cc: Jenny Stevens [External]; Dennis Clark Subject Fwd: MDHS

Glen, Can

we please add this to an A and F committee agenda, please?

This came up at their last meeting. I think they are initially looking for our help in lobbying the MLA and achieving some clarity as to the future stability of their gaining funds. Paul Sent from my iPhone Begin forwarded message: From: "Ann Senae" Date: March 4, 2010 9:18:23 PM PST To: "Paul Horne" Subject: MDHS Hi Paul The following is a short piece on the impact of losing gaming funding. Let me know if you need more. Ann

The Mission District Historical Society has been dependant on gaming funds for the past ten years. We have used the funding to expand our Museum, Archives and most recently, Heritage Branch programs. For the past six years the Society has received between $25,000 to $30,000 annually from gaming. The funds are divided between the 3 departments and represent in total, wages for a two thirds position. For a facility that is operating only part time, the amount is significant and for 2009, represents 25% of our core funding. Our last contract with gaming was signed in 2008, covering three years to March 2011. A conversation with the gaming department last week (February, 2010) revealed that the contract had been amended to March 31, 2010 and it was not known whether the funding would continue. Loss of gaming funding will impact the Mission District Historical Society operations significantly and will result in reduced staff hours and opening hours of operations.

We would appreciate your assistance in having gaming funding reinstated for our Society. Mission District Historical Society is the only organization in Mission dedicated to preserving Mission's history. If funding from gaming will not be forth coming, we would respecfully request financial assistance from the District of Mission.

177

MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OF MISSION held in the Council Chambers of the Municipal Hall, 8645 Stave Lake Street, Mission, British Columbia, on March 1, 2010 commencing at 6:30 p.m.

Council Members Present: Mayor James Atebe Councillor Terry Gidda Councillor Danny Plecas Councillor Mike Scudder Councillor Jenny Stevens Councillor Heather Stewart Council Members Absent: Councillor Paul Horn Staff Members Present:

Glen Robertson, chief administrative officer Kelly Ridley, deputy director of corporate administration Jennifer Russell, legislative assistant Christine Brough, administrative clerk

1. PROCLAMATIONS RC10/098 MAR. 01/10

March 2010 as "Community Social Services Awareness Month" BC Government and Service Employees' Union, Hospital Employees' Union, Canadian Union of Public Employees BC and Health Services Association

Moved by Councillor Stevens, seconded by Councillor Plecas, and RESOLVED: That March 2010 be proclaimed as "Community Social Services Awareness Month" within the District of Mission; the District to assume no costs related thereto. CARRIED RC10/099 MAR. 01/10

March 6, 2010 as "Lymphedema Awareness Day" BC Lymphedema Association

Moved by Councillor Scudder, seconded by Councillor Plecas, and RESOLVED: That March 6, 2010 be proclaimed as "Lymphedema Awareness Day" within the District of Mission; the District to assume no costs related thereto. CARRIED RC10/100 MAR. 01/10

April 2010 as "Male Survivors of Sexual Abuse Awareness Month" BC Society for Male Survivors of Sexual Abuse

Moved by Councillor Stewart, seconded by Councillor Gidda, and RESOLVED: That April 2010 be proclaimed as "Male Survivors of Sexual Abuse Awareness Month" within the District of Mission; the District to assume no costs related thereto. CARRIED

178 Regular Council Meeting March 1, 2010

Page 2 of 32

2. DELEGATIONS AND PRESENTATIONS RC10/101 MAR. 01/10

Tamara Fritzsche and Jeanine Lynxleg Re: Cultural Memorandum of Understanding Ceremony Ms. Tamara Fritzsche, primary health care coordinator with the Sto:lo Nation, appeared before council to invite mayor and council to a cultural memorandum of understanding ceremony on March 30, 2010 at the Abbotsford Ramada Inn. Ms. Fritzsche stated that the Sto:lo Nation, in conjunction with Fraser Health, is in the process of engaging community partners to participate in a cultural ceremony that wit! recognize the collective vision to improve the health and wellness of Aboriginal people. She further stated that the celebration is to recognize the collaborative work that has already taken place, and the future work that can be done. In response to questions from council, Ms. Fritzsche stated that the actual memorandum of understanding has been intentionally left as a broad acknowledgement of the relationship between the parties. Mayor Atebe thanked Ms. Fritzsche for the information, and ask that she provide a copy of the memorandum of understanding to council so they can consider it at the next regular meeting of council on March 15, 2010.

RC 10/102 MAR. 01/10

Mulalo Sadike Re: Canada World Youth Exchange in Mission Mulalo Sadike and the students from the Canada/Ukraine world youth exchange program appeared before council to report on their experience in Mission over the past three months. Oxana,,a student from the western Ukraine, thanked the community for the support and the opportunities given. She also provided an overview of the group's activities over the duration of the program. Mr. Sadike thanked the host families, District staff and various community organizations for their support, and thanked the participants for a job well done. He thanked council and the community for help and support throughout the whole program. A student from Ontario thanked council and staff for the support with Eco Week and for the overall experience. She presented council and the District with a framed poster as a token of the group's appreciation. Mayor Atebe thanked the group for their sense of community and volunteerism.

179 Page 3 of 32

Regular Council Meeting March 1, 2010

3. PUBLIC INPUT SESSION RC1 0/103 MAR. 01/10

Temporary Industrial Permit Application TP10-002 (Kerr Properties 002 Ltd.) — 31322 Caswell Avenue (i) Staff presentation (ii) Public Input Session (iii) Consideration of Adoption by Council Mike Younie, manager of environmental services, provided information regarding temporary industrial permit application TP10-002 for property at 31322 Caswell Avenue to operate mobile equipment to crush and screen aggregate on an intermittent basis. Mr. Younie stated: (a)

the subject property is approximately 40 acres (16 hectares), designated as "rural" in the official community plan, and is zoned RU80 rural residential;

(b)

the applicant has a provincial mines permit that stipulates operating hours of Monday to Friday 7:00 a.m. to 4:00 p.m. except for extenuating circumstances (such as when material is needed in an emergency situation or for safety or environmental issues);

(c) the following noise and dust control measures will be utilized: •

tree buffer will be left in place,



berms will be built,



crusher has built in dust suppression; and

(d) the applicant has indicated he would be interested in using a new road through Shaw Pit to avoid the use of Shaw Street if that road is developed as part of the District's development of Shaw Pit. The deputy director of corporate administration stated that the following correspondence was received regarding this application: (a)

letter from Allard Contractors Ltd. dated March 1, 2010 in opposition to the temporary use permit; and

(b)

letter from Bev Novak dated March 1, 2010 in opposition to the temporary use permit.

Terry Mortimer, Mission, opposed to the application: 1.

Were Silverhill residents notified by mail of this application? There should have been more public notification.

Barclay Pitkethly, deputy director of planning, responded that the legislation states notification of a temporary use permit is to be done by advertising in the paper. Mail out notification is done when an applicant wishes to change the official community plan designation or zoning. 2.

Will the trucks be going down Shaw Street or Caswell Avenue? Will they be exiting through Shaw Pit?

180 Regular Council Meeting March 1, 2010

Page 4 of 32

Mr. Younie responded that the access to the pit is only by Caswell and Shaw. If development of the Shaw Pit goes ahead, the District has committed to building a road through Shaw Pit directly to Keystone Avenue. In that situation, it is hoped that this new pit would enter into a road use agreement with the District to use that new road, however the District cannot force the proponent to use a road through Shaw Pit. In the meantime, the District cannot restrict access to the Caswell Pit, so they would be using Caswell Avenue and Shaw Street right now. 3.

Caswell Avenue is narrow, steep and dangerous, and therefore not appropriate for heavy truck traffic.

4.

Where is the product being shipped to?

The applicant, Patrick Kerr, responded that there are no predetermined locations at this time. The product is for the construction industry and is market driven, therefore it would be shipped to wherever it is needed. 5.

Does this type of operation have to have settling ponds? How can the water stay on the site, especially during heavy rain?

Mr. Younie responded that to his knowledge, the mines permit requires that no water leave the site, so all water would have to be detained on the site. Care would have to be taken during the development of the site to ensure this. 6.

Will there be any other noise containment measures taken such as a curtain around the crusher? This is what is done at the Allard Pit.

Mr. Kerr responded that the system they would be using is different than Mr. Allard's in that he has a fixed crushing plant, where this one will have a mobile crusher. This crusher will be set down as low in the pit as possible to help mitigate the noise impact. 7.

How many trucks will be travelling out of the pit?

Mr. Kerr responded that the mines permit designates a maximum of 230,000 tonnes per year of extraction, and he expects to extract approximately 120,000 tonnes per year. As the pit will be operating Monday to Friday from 7:00 a.m. to 4:00 p.m., he estimates the average production will work out to be 25 trucks a day, or 3 per hour when at full production. The expected production is approximately 1.5 trucks an hour on average. 8.

The rural peace and quiet of the neighbourhood is gone. People move to rural areas to be away from businesses and industry. It seems like developers are given preference over individual citizens in Mission.

Mayor Atebe stated that every landowner has the right to make an application to use their land in the way they choose. In this case the Province has already granted the applicant a mines permit to extract gravel from that property. Council has invited the community to provide input and comments as to how we can mitigate the impacts of the gravel extraction.

181 Regular Council Meeting March 1, 2010

Page 5 of 32

Margaret Klimmer, Mission, opposed to the application: 1.

Did not receive notification of the public meeting.

2.

Has council heard the level noise from the machine that was running on the subject property a few weeks ago?

Mr. Kerr responded that they have not been crushing aggregate on the site. All the noise coming from the site over the past few weeks is from the grinder they had to bring in to get rid of the stumps and brush from clearing the property. 3.

Where do the trucks exit the site? Has anyone on council driven up Caswell Avenue?

Mr. Kerr responded that the trucks are exiting onto Caswell. Mayor Atebe responded that council does go and visit sites when development applications are brought forward. The purpose of the public input meetings is to collect comments from concerned citizens first. The public input meetings are for council to hear comments, not make them. 4.

Caswell is very narrow and winding. There is not room for another vehicle to pass by a gravel truck.

Lila Rauh, Mission, opposed to the application: 1.

The District's letter informing local residents of this public information meeting did not go to enough people, and was sent only a week before the meeting which did not leave enough notice for people to consider the application.

2.

Someone at city hall had said that the Caswell Pit was a provincial matter, so why is council getting involved at all?

3.

What about the creek that runs close along Caswell down to Shaw?

4.

Caswell is a single lane narrow road with gravel shoulders, which is not suitable or safe for heavy truck traffic.

5.

The operation will cause noise pollution, air pollution and destruction of roads that will affect residents far and wide.

6.

Will the trucks be coming back with toxic soil to be spread over the property once the gravel has been removed?

Mr. Kerr responded that any talk of toxic soil is just rumour. They have a certificate of compliance from the Ministry of Environment, meaning that the site complies with rural and agricultural land use standards. The site has been granted a permit for active reclamation, which means that as the gravel is mined, it needs to be filled in so that the land is reclaimed back to its original agricultural standard. There is a provincial contaminated site regulation that stipulates the kind of soil that can be brought back onto the site. Part of the permit application for the active reclamation was a soil approval process, which means that every bit of soil coming back to refill the site has to be tested to prove that it is not contaminated in any way. All the paperwork has to remain on file with the Ministry of Mines.

182 Regular Council Meeting March 1, 2010 7.

Page 6 of 32

Abbotsford council recently denied a request regarding truck access to a gravel pit after hearing public concerns, and it is hoped that Mission council do the same.

Mark Sippola, Mission, opposed to the application: 1.

Did not receive notice of the public input meeting as he lives on Silverhill Avenue, even though the proposal would impact Silverhill residents significantly. Council should consider the public notification issue separately.

2.

Caswell Avenue is not suitable for big trucks. Even if a road is constructed through the Shaw Pit, it is still quite steep and the trucks would have to use air brakes, thus contributing to the noise in addition to the processing machinery.

3.

This operation will interfere with the quiet enjoyment of his property and all neighbouring properties. The current zoning does not allow this type of operation, and he would like that zoning to stay as is.

Jackie Conn, Mission, opposed to the application: 1.

Did not receive notification of the public input meeting.

2.

Showed pictures of Caswell Avenue demonstrating the grade and deteriorating condition of the road.

3.

The trucks cannot make the turn off Caswell Avenue onto Shaw Street without going onto the shoulder, and have made a mess of the road already.

4.

The noise of the operation will affect many residents due to its elevation.

5.

Many years ago this land was used to burn hazardous medical waste including silver nitrate from old x-ray plates. The site may now be contaminated. Have soil samples been tested to see if there are unsafe residues, and has Keystone Spring been affected by this?

6.

Caswell Avenue is not appropriate for heavy trucks. They are too big to negotiate the sharp turns. Caswell is the only access that horsemen, cyclists and other trail users have to Red Mountain via Shaw Street. Having horses and dump trucks on the same narrow, steep, winding street is a recipe for disaster.

7.

If a new expensive road is constructed through Shaw Pit, how can the District guarantee that blasting of this new road will not alter or destroy Keystone Spring?

8.

Taxpayers are already having to shoulder the burden of rapidly declining road conditions due to the heavy gravel truck traffic that is already here. It is unfair for taxpayers to have pay for damage to our roads that these trucks are causing.

9.

There are 10 school bus trips daily on Caswell Avenue, as well as lots of local traffic. Council should consider public safety above all else.,

Erica Robinson, Mission, opposed to the application: 1.

Has appeared many times before council to voice opposition to the many gravel pit operations in Mission.

183 Regular Council Meeting March 1, 2010

Page 7 of 32

2.

Moved to a rural area for peace and quiet and pays very high taxes for her land.

3.

Is concerned about the increase in noise and traffic and the increased risk for motor vehicle accidents with more gravel trucks on the road.

4.

Recreational and environmental groups have worked hard to build trails in that area, and now there is concern that they will no longer have access to those trails.

Peter MacKay, Mission, opposed to the application: 1.

District of Mission noise regulation bylaw 1090-1981 states that "no person shall make or cause, or permit to be made or cause, any noise in or on a public or private place which disturbs or tends to disturb the quiet, peace, rest enjoyment, comfort or convenience of any person or persons in the neighbourhood or vicinity."

2.

Rock crushers make noise of in excess of 100 decibels, and permanent hearing loss can occur at 80 db. The gravel processing operation will disturb quiet, peace, rest, enjoyment, comfort and convenience of persons in the neighbourhood.

3.

This permit is for two years with the possibility of extension for another two years without public input, which makes it more permanent than temporary.

4.

Even though the District has little power to prevent the extraction of gravel from the property, it does not have to allow processing on the site.

5.

The property assessment for the land will decrease as it is denuded, which will lower the municipal tax base. The end product will travel on municipal roads and will cause degradation of these roads at a greater rate than what is compensated by the collection of gravel removal fees.

6.

This industrial expansion will do nothing to increase our tax bases, but rather decrease it and add additional costs. This development has no long term potential and will degrade a very precious neighbourhood.

Stephen Ell, Mission, opposed to the application: 1.

Distributed and read several articles about incidents when gravel trucks have collided with school buses, causing severe damage, injury and death.

2.

Is concerned about: (a) expanded gravel operations in the District in general, (b) the excessive amount of noise a gravel crushing and screening operation will bring to the quiet, rural neighbourhood, (c) reduced residential property values due to nearby gravel pit operations, (d) increase danger and risk of serious injury or death for all the kids riding in school buses in the area, as well as all other residents, (e) any use of Caswell Avenue by gravel trucks, due to the steepness of the road.

184 Regular Council Meeting March 1, 2010

3.

Page 8 of 32

The potential consequences if this operation is allowed includes loss of votes for the council members supporting this decision, and the possibility of liability claims against the District in the event of an accident.

Tracy Lyster, Mission, opposed to the application: 1.

Did not receive notice of the proposal, although has heard the noise from the land clearing and will very likely be hearing the noise from the gravel crushing operation.

2.

What is the business case or argument as to how this would be of benefit to Mission? If the expedited gravel removal from Shaw Pit is being done to meet the needs of the community, why is it necessary to open a third pit in the same area?

Mayor Atebe stated that this is an application from a land owner, not a council application. It is the owner who is applying to use his property in a certain way. All land owners are give the same due process. 3.

Asking council to empathize with the people in the community and consider whether the application will benefit Mission.

4.

There have been no assurances that any soil contamination impacts have been addressed.

5.

We have not heard what the hydrology impacts are going to be. There is a stream there that drains into a Class A fish bearing creek, which then drains into Hayward Lake. What are the impacts going to be to that site? What are the setbacks? What about potential impacts to the groundwater and people's wells? What are the impacts to the Keystone Spring?

6.

What are the infrastructure impacts? Current infrastructure on Caswell is not adequate to maintain heavy trucks. There is already damage to Keystone Avenue from the gravel trucks currently there.

7.

What about the noise impacts? Noise from the current gravel operations can be heard many kilometres away.

8.

We do not yet know the extent of the impacts, or what the benefits would be. These questions should be answered before a decision is made.

Donald Choboter, Mission, opposed to the application: 1.

Agrees with all points made by the previous speakers.

2.

All of the runoff from the Shaw Pit eventually makes its way onto his property. Any contaminants from that development will therefore end up onto his property. He has had to spend a great deal of money to purify his shallow well, and is concerned about a reduction in the water table.

3.

How can council consider a proposal such as this in this particular location? What steps have been taken to make sure the land is free from contamination? Public safety should be the main concern.

Mayor Atebe reiterated that what is being asked is permission to crush and process gravel. Council does not have any control over the mining of the gravel. Council is not the body proposing to crush and process gravel.

185 Regular Council Meeting March 1, 2010

Page 9 of 32

Mr. Kerr stated that he received approval on October 1, 2009 for mining the gravel. Jeanette Smith, Mission, opposed to the application: 1.

Agrees with the points and concerns raised by the previous speakers.

2.

Is concerned about the noise/decibel level of the operation, and the size of the tree buffer.

3.

The process regarding notification of applications should not just be based on minimum distances, it should consider how many residents would be impacted by the proposal, such as how far the sound would travel. The policy should be changed to include a greater area of notification.

4.

If council decides to allow the proposal but will not let them use Caswell Avenue, who decides where a new road will go and who will pay for it?

Mr. Younie responded that the District has released a request for proposals for the Shaw Pit development, including a plan for getting gravel out without using Shaw Street. The successful bidder of that Shaw Pit proposal would pay for the road. 5.

If the District says no to Caswell Avenue, will the applicant then have to put a road in that comes out somewhere else?

Mr. Younie stated that council may not be able to stipulate access to private property. Whether council can prevent trucks coming down Caswell Avenue is a legal question. 6.

Who will monitor the settling ponds?

Mr. Younie responded that the Ministry of Environment and the Department of Fisheries and Oceans would be responsible for monitoring discharges of turbid water to the creek. If the District saw something that was not in compliance with federal or provincial law, the information would be passed along to the correct authority. 7.

Why are the zoning and official community plan designations different? Has the applicant applied to change the zoning? Could the temporary use go longer than two years?

Mr. Pitkethly responded that the official community plan designation is a long range plan for a property, and the zoning regulates the use of that property. The subject property is zoned as rural, and the applicant is not applying to change the zoning. This application is for a temporary use permit that will override any existing zoning to allow the temporary use on the property for a period of two years. The legislation states that after the initial two years, application can be made for a further two year renewal, at the discretion of council. After that an applicant would have to make a brand new application to council. 8.

Has the soil been tested for medical waste contaminants?

Mr. Younie responded that the Ministry of Environment contaminated sites process was in effect prior to Mr. Kerr's purchase of the property. The Ministry tested the soil and declared it fit to meet the current standards for that zoning. 9.

If the application is successful, who will monitor the noise?

Mr. Younie responded that the District does have a noise bylaw, and District staff will monitor the noise. The mines permit is clear that the operation times would be Monday to Friday, 7:00 a.m. to 4:00 p.m.

186 Regular Council Meeting March 1, 2010

Page 10 of 32

Don Mair, Mission, opposed to the application: 1.

Has appeared before council to oppose the Shaw Pit a number of times because of the gravel trucks.

2.

The noise from the operation will impact everyone who lives on Silverhill.

3.

Where is the gravel going? Most, if not all of it, will not be going into our community. Three gravel pits in this area is too much. It is too much to ask people to put up with the increase in traffic and noise.

Kevin McAllan, Mission, opposed to the application: 1.

Did not receive notice of the application.

2.

The topography of the area is like an amphitheatre and will project the noise.

3.

The pressure to develop gravel pits in this area will continue. Asking council to turn down this application, as it will only add to the aggravation that already exists. Please preserve the rural atmosphere.

Patrick Kerr, the applicant, stated: 1.

The permit for gravel extraction was granted on October 1, 2009. That extraction permit allows for the mining of the natural resource and for trucking it off site. They are asking for a temporary permit to crush and screen the gravel to make selective products on site.

2.

The permitted gravel operation was notified to the public process last fall through the BC Gazette and local papers, as required by the provincial government.

3.

Safety on Caswell Avenue is also their concern and they have had both a geotechnical and civil engineer provide reports on the road. They have used trucks on the road that are actually 10 to 15 feet longer than the gravel trucks that will be used. This may be why there was some damage to the corner of Caswell and Shaw, as those were longer trucks hauling wood shavings from the land clearing rather than gravel trucks.

4.

There is a 30 metre buffer from Lynch Brook on the north side, as stipulated in the mines permit. Nothing will happen within that buffer zone.

5.

The mines permit also states that they must stay two metres above the current water table, and they do not intend to mine gravel down into the water table.

6.

The permitted maximum gravel extraction is 230,000 tonnes/year, and what they are asking to do will actually reduce the amount of gravel being hauled, as they are asking to crush and screen to make selective products, rather than just haul the bulk pit run. What they are asking to do will lessen the number of trucks on that road than what is allowed, to approximately 1.5 trucks per hour on average.

7.

They also had concerns about the site being contaminated before the purchase of the property. There is a certificate of compliance, and they are happy to share that information and report with anyone who wants to see it.

187 Regular Council Meeting March 1, 2010

Page 11 of 32

8.

Caswell Avenue is the only access to the property, and they are permitted to use that road to remove gravel. They are also proponents for the Shaw Pit tender process and if they are the successful bidders, they would be quite willing to look at using the road that would be constructed with that pit.

9.

If the temporary use permit is granted by council, there will be more noise and higher traffic on the road. One of the benefits offered to Mission in exchange is employment. They employ 43 people in the company, and many are Mission residents.

10. They will do everything they can to mitigate the noise if the temporary use permit is granted. They are open to suggestions and solutions. They have offered to reduce the hours of operation from what is allowed both in the District's noise bylaw and the Ministry of Mines requirements. 11. They are willing to share information and answer any questions people have about the proposed operation. Jim Allard, opposed to the application: 1.

If there is a concern that there should be restricted access to one of the roads, then it should be appended to the mines permit as a special condition.

2.

The community seems to want these gravel pits exhausted sooner rather than later, so that the reclamation happens faster.

3.

This application will take out the gravel and replace it with dirt, not create a residential development once finished. Is it the intent of council to create an industrial park, or is it the intent of council to create a passive park and have the Caswell and Allard pits become residential developments?

4.

Other noise mitigation options should be investigated.

5.

The District should request a special condition from the Ministry, and have it appended to the mines permit.

6.

The District should issue a soil removal permit.

Lila Rauh stated she was surprised to hear that council would have to override the current zoning to allow the temporary use permit, and that council would be contravening its own noise bylaw if the application was approved. She further stated that there should be no crushing or screening on the site. Terry Mortimer asked who would be consulted as to safety of the road, and expressed concern that the District would enter into a business agreement with Mr. Kerr to build a road through Shaw Pit. Rick Bomhof, director of engineering and public works, responded that it is a municipal road, therefore the engineering department would be responsible for maintaining it. Don Mair stated that the trees that can be seen from Townshipline Road are now much thinner, so they would not be a good sound buffer. Jackie Conn asked who would be liable if there were an accident with a gravel truck.

188 Page 12 of 32

Regular Council Meeting March 1, 2010

Mayor Atebe responded that is a legal question, however usually the operator of the business would be involved. Hearing no further questions or comments, the mayor declared the public input session on temporary industrial permit application TP10-002 closed. 4. ADOPTION OF INFORMATIONAL ITEMS RC10/104 MAR. 01/10

Moved by Councillor Plecas, seconded by Councillor Gidda, and RESOLVED: That the minutes of the Abbotsford/Mission Water & Sewer Commission meeting held on January 14, 2010 be received as information: CARRIED 5. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE

RC10/105 MAR. 01/10

Moved by Councillor Scudder, seconded by Councillor Plecas, and RESOLVED: That council now resolve itself into committee of the whole. CARRIED 6. PLANNING

Councillor Stewart assumed the Chair. RC10/106 MAR. 01/10

Rezoning Application R09-014 (Ellison), Development Permit Application DP09-002 and Development Variance Permit Application DV10-003 — 7273 Hurd Street

Moved by Councillor Gidda, and RECOMMENDED: 1.

That in accordance with rezoning application R09-014 (Tim Ellison), the director of corporate administration prepare a bylaw to amend District of Mission zoning bylaw 5050-2009 by rezoning the property located at 7273 Hurd Street and legally described as: Parcel Identifier: 010-318-364 Lot 12, Section 12, Township 17, New Westminster District Plan 17627 from Urban Residential 558 Zone (R558) to Residential Two Unit Zone (RT465);

2.

That the bylaw be considered for first and second readings at the regular council meeting on March 1, 2010;

3.

That following such readings, the bylaw be forwarded to a public hearing on March 22, 2010;

4.

That development permit application DP09-002, in the name of Tim Ellison, to provide conformity to the official community plan guidelines respecting

189 Page 13 of 32

Regular Council Meeting March 1, 2010

building form and character for a proposed compact single-family and duplex residential development on the property located at 7273 Hurd Street be forwarded to council for public input on March 22, 2010; and 5.

That development variance permit application DV10-003, in the name of Tim Ellison, to vary Section 603 of District of Mission zoning bylaw 5050-2009 by reducing the minimum required: Lot width for Lot 1 from 16 metres (52.49 feet) to 13.60 metres (44.62 feet) Lot width for Lot 2 from 16 metres (52.49 feet) to 12.60 metres (41.33 feet) in a proposed residential development located at 7273 Hurd Street, be forwarded to council for public input on March 22, 2010.

CARRIED RC10/107 MAR. 01/10

Rezoning Application R09-016 (Winterbottom) — 31664 Bench Avenue

Moved by Councillor Plecas, and RECOMMENDED: 1.

That in accordance with rezoning application R09-016 (Winterbottom), the director of corporate administration prepare a bylaw to amend District of Mission zoning bylaw 5050-2009 by rezoning the property located at 31664 Bench Avenue and legally described as: Parcel Identifier: 000-559-512 Parcel "A" (Explanatory Plan 23471), Lot 2, Section 30, Township 17, New Westminster District, Plan 20599 from RU16 (Rural 16 Zone) to S36 (Suburban 36 Zone);

2.

That the bylaw be considered for first and second readings at the regular council meeting on March 1, 2010; and

3.

That following such readings, the bylaw be forwarded to a public hearing on March 22, 2010.

CARRIED RC10/108 MAR. 01/10

Rezoning Application R09-017, Development Permit Application DP09-005 and Development Variance Permit Application DV10-002 (McPherson/Thor) — 32600 Tunbridge Avenue

Moved by Mayor Atebe, and RECOMMENDED: 1.

That in accordance with rezoning application R09-017 (McPherson and Toor), the director of corporate administration prepare a bylaw to amend District of Mission zoning bylaw 5050-2009 by rezoning the property located at 32600 Tunbridge Avenue and legally described as: Parcel Identifier: 026-291-941 Lot A Section 29 Township 17 New Westminster, District Plan BCP17772

190 Page 14 of 32

Regular Council Meeting March 1, 2010

from: Suburban 36 zone (S36) to Residential Compact 372 Zone (RC372) Lots 5 - 11 and 13-23, and Residential Compact 465 Secondary Dwelling Zone (RC465s) - Lots 1 - 4 and 12; 2.

That the bylaw be considered for first and second readings at the regular council meeting on March 1, 2010;

3.

That following such reading, the bylaw be forwarded to a public hearing on March 22, 2010;

4.

That development permit application DP09-005, in the names of McPherson and Toor to provide conformity to the official community plan guidelines respecting building form and character for a proposed compact single-family residential development on the property located at 32600 Tunbridge Avenue be forwarded to council for public input on March 22, 2010;

5.

That development variance permit application DV10-002, in the names of McPherson and Toor, to vary Section 8 Highway Dedication, Schedule A Required Road Widths of District of Mission subdivision control bylaw 15001985 by reducing the minimum required urban local residential road width from 18.0 metres (59.055 feet) to 15.0 metres (49.21 feet);

6.

That the LAN. 32 tree retention/replanting requirements for an arborist report be waived, and that staff be authorized to implement a tree replanting plan that requires the planting of two trees per lot in accordance with policy provisions;

7.

That the five percent parkland provision in Section 941 of the Local Government Act be applied as cash-in-lieu of parkland to subdivision file S09013; and

8.

That the road extensions over a portion of Lot A Section 29 Township 17 New Westminster District Plan BCP17772, be named as follows: Northern road extending east from Appleby Court as Appleby Court, and Southern road extending east from Greene Place as • Greene Place.

CARRIED RC10/109 MAR. 01/10

Resolution of Support (Liquor Control and Licensing Branch) — Temporary Use of a Tent for Special Events — Royal Canadian Legion (32627 Logan Avenue)

Moved by Mayor Atebe, and RECOMMENDED: 1.

That council support the temporary change to a liquor license application of the Royal Canadian Legion to allow the use of an outdoor tent accommodating up to 95 occupants for the following special events in 2010: May 15 — Mayday celebrations; July 1 — car rally July 24 — Summer Fest

191 Page 15 of 32

Regular Council Meeting March 1, 2010

August 14 — Reno Days September 11 — Chili cook off November 11 — Remembrance Day at the Royal Canadian Legion property located at 32627 Logan Avenue, Mission, British Columbia and that council's comments on the prescribed considerations are as follows: The potential for noise if the application is approved. The Royal Canadian Legion is located in an area that is primarily zoned and designated for commercial land uses. Furthermore, the activities undertaken at the legion are such that would not generate excessive noise, even within the proposed tent. In this regard, no adverse impact is anticipated. The impact on the community if the application is approved. The amendment application is to enable use of a tent for five special event days by the existing Royal Canadian Legion. No adverse impact on the community is anticipated in this regard. The view of residents. Views of residents were not sought as the application is considered to be a minor amendment to an existing operation in an area that is primarily commercial in nature; and 2. That the director of corporate administration be authorized to complete and sign Part 12 of the Temporary Change to a Liquor License application. CARRIED 7. ENGINEERING AND PUBLIC WORKS Councillor Gidda assumed the Chair. RC10/110 MAR. 01/10

Implementation of Automatic Water Metering Program Moved by Councillor Plecas, and RECOMMENDED: 1.

That council resolution RC09/577 (September 8, 2009) regarding water metering be rescinded;

2.

That an expression of interest be issued that will identify potential companies interested in working with the District to implement a water meter program; and

3.

That once the expression of interest is complete, a request for proposals be drafted to solicit solutions that meet the District's objectives for implementing a radio read water metering program.

CARRIED

192 Page 16 of 32

Regular Council Meeting March 1, 2010 RC10/111 MAR. 01/10

Moved by Councillor Scudder, and RECOMMENDED: That the meeting be extended until the conclusion of all business on the agenda. CARRIED

RC10/112 MAR. 01/10

Bylaw Amendment for Residential Metered Water Moved by Councillor Scudder, and RECOMMENDED: That the following section of Schedule "D" in subdivision control bylaw 1500-1985 be deleted: 2010

2011

19 mm service

$254.85

$254.85

25 mm service

$335.56

$335.56

38 mm service

$638.77

$638.77

50 mm service

$739.04

$739.04"

"WATER METER PREPAYMENT

CARRIED RC10/113 MAR. 01/10

BC Hydro Energy Management Assessment and Corporate Energy Action Plan Moved by Councillor Stewart, and RECOMMENDED: 1.

That a target for corporate greenhouse gas emissions reductions of 10% over 2008 baseline levels by the end of 2015 be adopted; and

2.

That the District of Mission corporate energy action plan (February 2010) be submitted to the Federation of Canadian Municipalities' partners in climate protection program in fulfillment of meeting corporate milestone 3.

CARRIED RC10/114 MAR. 01/10

Mission Dike Improvements along Harbour Avenue Moved by Mayor Atebe, and RECOMMENDED: 1.

That the District complete construction designs for the portion of the Mission Dike along Harbour Avenue with $20,000 being funded by the Mission dike operating account and $45,000 being funded by the financial stabilization reserve fund; and

2.

That, notwithstanding the District's purchasing policy, the required engineering services be direct awarded to Valley Geotechnical Engineering Services Ltd.

CARRIED

193 Regular Council Meeting March 1, 2010

RC10/115 MAR. 01/10

Page 17 of 32

Extension of Recycling Agreement

Moved by Councillor Scudder, and RECOMMENDED: That the mayor and director of corporate administration sign an amendment to the agreement between the City of Abbotsford, District of Mission and Abbotsford Community Services dated March 4, 2005, regarding the provision of recycling services, to extend the term of the agreement to May 31, 2010. CARRIED RC10/116 MAR. 01/10

2010 Single Family and Multi Family Recycling User Fees

Moved by Councillor Stewart, and RECOMMENDED: That the user rates for multi-family recycling (including composting) be adjusted to reflect the true costs of the collection service based on collection efficiencies and production per unit and that the revised rate be set at $72.00 for multi-family and the current rates of $125.00 and $17.00 for single family and rural residents remain unchanged. CARRIED RC10/117 MAR. 01/10

Welton Towers Mission & District Senior Citizens Housing Association Re: Request to Withdraw from Municipal Recycling Service

Correspondence dated January 25, 2010 from the Mission & District Senior Citizens' Housing Association requesting that Welton Towers be withdrawn from the District's recycling program was provided for the committee's information. Staff were directed to write to the Mission & District Senior Citizens' Housing Association asking them to confirm that they have withdrawn their request in light of the reduction in recycling rates for multi-family dwellings.

8. ADMINISTRATION AND FINANCE

Councillor Stevens assumed the Chair. RC10/118 MAR. 01/10

Water Rates and Sewer User Rates and Charges Bylaws

Moved by Councillor Scudder, and RECOMMENDED: 1.

That District of Mission water rates bylaw 2197-1990, be amended as follows:

(a)

Section 4 - add the word "Residential" after the word "Accounts";

(b)

Section 4 - replace the words "Accounts Metered Water" with "Accounts Residential - Un-Metered Water (Classes 1 and 2 of Schedule "A")"; Section 4.1 - delete the word "demand" after the word "tax";

(c)

194 Regular Council Meeting March 1, 2010

Page 18 of 32

(d)

Section 4.3 — delete section 4.3 in its entirety and renumber subsequent subsections that follow;

(e)

delete Section 4.5 in its entirety;

(f)

insert a new Section 5 as follows: "Accounts Commercial/Industrial/Institutional — Unmetered Water (Class 3 of Schedule "A") 5.1 The District shall render an account to each consumer of water not measured by a meter on or about May 15 in each calendar year. The account shall be due and payable at the office of the Collector, Municipal Hall, on the property tax due date for the current year. Such account may be included on the annual property tax notice for convenience. 5.2 If a consumer applies for an un-metered water service after the first day of January in any year, an account shall be rendered imposing a prorated amount calculated as follows: (i) for a class of consumer indicated in Section 3 of Schedule "A" a consumer rate imposed shall commence six month after the issuance of a building permit for a building on the real property. 5.3 Accounts remaining unpaid at the close of business on the property tax due date for the current year shall have a ten percent (10%) penalty applied for the outstanding water rates." and renumber the remaining sections accordingly;

(g)

New Section 6 — replace the words "Accounts Metered Service" with "Accounts — Metered Water Service Commercial/Industrial/Institutional (Class 4 of Schedule "A")";

(h)

Section 6.1 — add the words "commercial/industrial/institutional" after the word "each"; remove the words "if applicable" after the word "and"; and replace the word "day" with "days";

(i)

Section 6.2 — replace "30th" with "thirtieth"; add the words "five percent" after the word "a"; and replace "31st" with "thirty-first";

(j)

Section 6.4 — add the words "commercial/industrial/institutional" after the word "the" and delete the following sentence: "For existing unmetered services the consumer shall pay the flat rate water utility fees of Schedule "A".";

(k)

Section 7 — insert a brand new section 7 as follows: "Accounts — Metered Water Service One and Two Unit Residential (Class 5 of Schedule "A") 7.1 The District shall render an account annually for each one and two unit residential consumer of water measured by a meter for water consumed in each year or partial year ending October 1st as well as rent for a meter, on or about the first day of November of each year. 7.2 Accounts remaining unpaid for a metered water service on the thirtieth day after the date of billing shall be subject to a five percent (5%) penalty to be added to the account on the thirty-first day after the date of billing. 7.3 For metered service, the date of commencement of a rate or rent shall be the date a meter is installed. 7.4 Where a metered water service has been installed in accordance with the provisions of Water Bylaw 2196-2990 and amendments thereto, the one and

195 Page 19 of 32

Regular Council Meeting March 1, 2010

two unit residential consumer shall pay the annual metered rates as set out in Schedule "A" herein." and renumber the remaining sections accordingly; New Section 8.2 — replace the words "Municipal Act" with "Community Charter"; New Section 9.4 (b) — add the words "two percent" after the word "a"; New Section 9.4 (d) — add the words "two percent" after the word "of"; Section 10 - insert a brand new section 10 as follows: "The levied water rates and meter rental amounts imposed on Schedule "A" of this Bylaw shall take effect January 1, 2010."; Delete the existing Schedule "A" and replace with the following: SCHEDULE "A" WATER UTILITY FEES Classes of Consumer

Rates Payable

1.

One and Two Unit Residential (Unmetered)

(a)

Residential Use, One Unit (i), per dwelling unit $32.43 per month (ii) per secondary dwelling unit $32.43 per month

(b)

Residential Use, Two Units (i) per dwelling unit $32.43 per month (ii) per secondary dwelling unit $32.43 per month

2. (a) annum (b)

$389.16 per annum $389.16 per annum

Multi-Unit Residential (Unmetered) Mobile Home Park Use - per pad



$32.43 per month

$389.16 per

Residential Use, Apartment (i) 3 dwelling units, per dwelling unit $32.43 per month (ii) 4 dwelling units, per dwelling unit $32.43 per month (iii) more than 4 dwelling units, per dwelling unit $27.84 per month

(c)

$389.16 per annum $389.16 per annum

$389.16 per annum $389.16 per annum $334.08 per annum

Residential Use, Townhouse (i) per dwelling unit (ii) per dwelling unit

$32.43 per month $32.43 per month

$389.16 per annum $389.16 per annum

3.

Commercial/Industrial/Institutional (Unmetered)

(a)

Per account

4.

Commercial/Industrial/Institutional and Multi-Unit Residential (Metered)

$32.43 per month

$389.16 per annum

196 Page 20 of 32

Regular Council Meeting March 1, 2010 (a)



Quarterly Metered Water User Rates (subject to minimum charge per quarter) $ 0.8472 per cubic meter of water

Up to 300 cubic meters consumed On next 300 cubic meters consumed On next 300 cubic meters consumed On next 300 cubic meters consumed On balance consumed Meter Size

$ 0.6294 per cubic meter of water $ 0.5647 per cubic meter of water $ 0.4340 per cubic meter of water

Minimum Charge Per Quarter

Up to 19 mm 25 mm 32 mm 38 mm 50 mm 75 mm 100 m 150 mm (b)

$ 0.6946 per cubic meter of water

$ 92.34 $ 92.34 $ 92.34 $ 92.34 $ 102.61 $ 102.61 $ 333.60 $ 333.60

Quarterly Meter Rental Rates Meter Size



Up to 19 mm 25 mm 32 mm 38 mm 50 mm 75 mm 100 mm 150 mm

Quarterly Rental

$ 3.19 $ 4.31 $ 5.41 $ 7.56 $ 12.69 $ 37.83 $ 56.14 $ 56.14

5.

One and Two Unit Residential (Metered)

(a)

Annual Water User Rate: $1.00 per cubic meter of water consumed annually

(b)

Annual Meter Rental Rates Meter Size Up to 19 mm 25 mm



Annual Rental $ 3.19 $ 4.31

(q)

Schedule "B" Section 1 — replace the words "Section 7" with "Section 9.1"; and

(r)

Schedule "B" Section 2 — replace the words "Section 7" with "Section 9.4".

2.

That District of Mission sewer user rates and charges bylaw 1922-1989 be amended as follows:

197 Regular Council Meeting March 1, 2010

(a)

Page 21 of 32

Preamble — delete the preamble in its entirety and replace it with: "WHEREAS Council has established a system of sewerage works; AND WHEREAS pursuant to "District of Mission Sewer Bylaw No. 5033-2009" and amendments thereto, owners are required to connect to the municipal sewer system, where a service connection is available, upon receiving notice from the Engineer; AND WHEREAS it is deemed expedient that a portion of the cost of constructing and operating said sewerage system be paid for by means of user charges."

(b) delete Section 2 in its entirety and renumber the remaining sections accordingly. (c)

delete the new Section 2 in its entirety and replace it with: "There is hereby imposed and levied, sewer system user charges against the owner of real property whose real property is connected to the sewer system in accordance with the categories and charges set out in Schedule "A", attached to and forming part of this bylaw."

(d) delete new Section 3 (a) in its entirety and replace it with: "Sewer system user charges for the uses or classes of customers indicated in Sections I and 2 of Schedule "A" shall be due and payable annually at the office of the Collector, Municipal Office, on the property tax due date. Such sewer system user charges shall be included on the annual property tax notice for convenience." (e)

insert a new Section 3 (b) as follows: "Accounts noted in 3 (a) that are unpaid at the close of business on the property tax due date for the current year shall have a ten percent (10%) penalty applied to the outstanding sewer rates."

(f)

renumber 3 (b) to 4 (a) and remaining sections accordingly.

(g)

New Section 4 (a) — remove the word "A" before the word "sewer"; add the word "the" after the word "for"; and add the words "or classes of customers" after the word "uses".

(h)

insert a new Section 4 (b) as follows: "A sewer user charge imposed under Section 3 of Schedule A of this Bylaw which remains unpaid on the thirtieth day after the due date shall be subject to a five percent (5%) penalty to be added to the unpaid balance on the thirty-first day after the billing date."

(i) delete Section 5 in its entirety and replace it with: "5 (a) Sewer user charges for the uses or classes of customers indicated in Section 4 of Schedule "A" shall be due and payable on or about the 1st day of November each year. 5 (b) Accounts noted above in 5 (a) remaining unpaid on the thirtieth day after the date of billing shall be subject to a five percent (5%) penalty to be added to the account on the thirty-first day after the date of billing." (j) delete Sections 6 through 10 in their entirety and replace them with: "6. ARREARS - ALL ACCOUNTS 6 (a) Any rate remaining unpaid on the 31st day of December of a calendar year shall be deemed to be taxes in arrears for that year on the real property to which sewer service is supplied and shall forthwith be entered on the real property tax roll by the Collector as taxes in arrears.

198 Regular Council Meeting March

1,

Page 22 of 32 2010

6 (b) Any rates which are so added or charged, remaining unpaid on the thirtyfirst day of December in the year following that which such rates became arrears, shall be deemed to be delinquent on the said thirty-first day of December and for the purpose of enforcing payment of the same shall be deemed to be delinquent taxes and the provisions of the "Community Charter "shall apply to such rates. 7. In the case of a connection being made to the sewer system during any year: 7 (a) for uses indicated in Sections 1, 2 (a) and 2 (b) (i) of Schedule "A" a sewer user charge imposed shall commence three months after the month of issuance of a building permit for a new unit or one month after the month of receiving an application for a sewer connection for an existing building on real property. 7 (b) for uses indicated in Sections 2 (b) (ii), 2 (b) (iii), 2 (c) and 2 (d) of Schedule "A" a sewer system user charge imposed shall commence six months after the month of issuance of a building permit." 8. No refund shall be given to any owner whose real property is disconnected from the sewer system. 9. The sewer user charges imposed on Schedule "A" of this bylaw shall take effect January 1, 2010." (k) renumber the remaining sections accordingly. (I)

Delete the existing Schedule "A" and replace with the following: SCHEDULE "A" SEWER UTILITY FEES Classes of Consumer

1.

Rates Payable

One and Two Unit Residential that are not metered for water purposes

(a) Residential Use, One Unit (i) per dwelling unit (ii) per secondary dwelling unit

$25.79 per month $25.79 per month

$309.48 per annum $309.48 per annum

$25.79 per month $25.79 per month

$309.48 per annum $309.48 per annum

(b) Residential Use, Two Units (i) per dwelling unit (ii) per secondary dwelling unit 2.

Multi-Unit Residential and Commercial/Industrial/Institutional that are not metered for water purposes (a) Mobile Home Park Use - per pad $25.79 per month $309.48 per annum (b) Residential Use, Apartment (i)

3 dwelling units, per dwelling unit (ii) 4 dwelling units, per dwelling unit (iii) more than 4 dwelling units, per dwelling unit (c) Residential Use, Townhouse

$25.79 per month $309.48 per annum $25.79 per month $309.48 per annum $22.12 per month $265.44 per annum

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Regular Council Meeting March 1, 2010 (i) (ii)

per dwelling unit per secondary dwelling unit

$309.48 per annum $309.48 per annum

$25.79 per month $25.79 per month

(d) Commercial/Industrial/Institutional $25.79 per month $309.48 per annum 3.

Commercial/Industrial/Institutional and Multi-Unit Residential customers that are metered for water purposes shall pay the following quarterly sewer rates: (a) 80.50 % of the quarterly water user charges imposed and levied against the owner of real property for the use of water pursuant to District of Mission Water Rates Bylaw 2197-1990 and amendments thereto.

4.

One and Two Unit Residential that are metered for water purposes shall pay the following annual sewer rates: (a) 80.50% of annual water user charges imposed and levied against the owner of real property for the use of water pursuant to District of Mission Water Rates Bylaw 2197-1990 and amendments thereto.

CARRIED

Proposed Write-off of Property Taxes, Utilities, Penalties and Interest

RC10/119 MAR. 01/10

Moved by Mayor Atebe, and RECOMMENDED: That the District send a letter to the Minister of Community Services and Rural Development to ask permission to formally write-off the 2008 penalties and interest on four properties listed below totalling $464.16 as of January 31, 2010.

Appellant I Heikkila

Roll Number

Address

2008

Property

Tax

Request

Current

(includes interest & penalties)

Balance

Apportionment

(Jan 31, 2010)

920 423 300

34910 DTR

$

0.00

$ 2,345.08

$

0.00

$

, 0.00

A Klos New

920 423 400

8337 Shimek

$

0.00

$

512.69

$ 528.26

$

15.57

R. Janus

920 423 500

8331 Shimek

$

0.00

$

470.08

$

0.00

$

0.00

920 424 000

34910 DTR

$ 3,327.85

$448.59

$

448.59

$972.13

$

464.16

New

New

0715720 LTD

TOTALS

$ 3,327.85

$0.00

CARRIED RC10/120 MAR. 01/10

Hand Railings



North Arena Capital Spending Package

This item was deferred. RC10/121 MAR. 01/10

Community Charter Section 57 Notice Guidelines

Moved by Councillor Plecas, and RECOMMENDED: That policy LIC.05 — Licences and Permits Section 57 Notice Guidelines be approved, as amended. CARRIED

200 Page 24 of 32

Regular Council Meeting March 1, 2010 RC10/122 MAR. 01/10

Olympics Podium

RECOMMENDED: 1.

2.

That staff pursue the following strategy with respect to potential acquisition of a 2010 podium from VANOC: (a)

that considering the contribution made already by the District of Mission, that a podium be gifted to the District anticipating its use in the 2014 Provincial Winter Games, and

(b)

that as a fallback option staff pursue the provincial and federal governments for funds to acquire the podium as part of their support for the 2014 Provincial Winter Games; and

Should the above recommendation be unsuccessful, that staff examine whether District could receive an in-kind donation of materials in the same manner as was done for the 2010 Olympics and whether local expertise could be used to craft an original podium for use in the 2014 Provincial Winter Games, and that such an examination include a cost estimate.

CARRIED RC10/123 MAR. 01/10

Rockin' on the River Concert

Moved by Mayor Atebe, and RECOMMENDED: That the playing of live music during the following hours be authorized at Mission Raceway Park during the Rockin' on the River concerts scheduled for the following dates and times: Sunday, May 30, 2010 from 3:00 pm to 10:30 pm Friday, August 13, 2010 from 3:00 pm to 10:30 pm; and Saturday, August 14, 2010 from 3:00 pm to 10:30 pm. CARRIED RC10/124 MAR. 01/10

Administration and Finance Committee Meeting Recommendations — February 8, 2010 and February 10, 2010

Moved by Mayor Atebe, and RECOMMENDED: 1.

That recommendations AF10/09 through AF10/19 (excluding AF10/14 and AF10/20, which were defeated) contained within the minutes of the administrative and finance (budget) committee meeting held on February 8, 2010, be formally adopted; and

2.

That recommendations AF10/21 through AF10/22 contained within the minutes of the administrative and finance (community amenity contribution) committee meeting held on February 10, 2010, be formally adopted.

CARRIED

201 Page 25 of 32

Regular Council Meeting March 1, 2010 AF 10/09 FEB 8/10

Moved by Mayor Atebe, and RECOMMENDED: 1.

That the North Railway Avenue storm sewer spending package for a cost of $175,000.00 be approved; and

2.

that staff reprioritize/reorganize some capital and public works operating projects over the near term to fund this priority project.

CARRIED AF 10/10 FEB 8/10

Meeting Follow-Ups The meeting follow-ups from the January 7, 2010, Administration and Finance Committee meeting was provided for council's information. Discussion ensued around follow-up item number 7 — clarification on the Griner Park Master Plan spending package, and the delegation that came to the regular meeting of council held on November 23, 2009. Council requested staff to review the minutes of that meeting and to provide clarification to council as to the follow-up required.

AF 10/11 FEB 8/10

Moved by Councillor Plecas, and RECOMMENDED: That the minutes from the administration and finance committee meeting held on January 7, 2010, be approved as presented. CARRIED

AF 10/12 FEB 8/10

Moved by Councillor Horn, and RECOMMENDED: That discussion on the spending package for the north arena grandstand handrails be deferred to the next closed council meeting. CARRIED

AF 10/13 FEB 8/10

Moved by Mayor Atebe and RECOMMENDED: 1.

That a letter be sent to the Town of Oyama and the Oyama International Friendship Association from the Mayor requesting that they postpone their trip to Mission until 2011; and,

2.

That council approve budgeting an additional $5,000.00 for the 2011 Oyama delegation visit for a total budget of $8,000.00 from 2011 council contingency.

CARRIED OPPOSED: Councillor Horn

202 Page 26 of 32

Regular Council Meeting March 1, 2010 AF 10/15 FEB 8/10

Moved by Councillor Horn, and RECOMMENDED: 1.

That the 2010 Abbotsford/Mission Water & Sewer Services operating and capital financial plans be approved; and,

2.

That the following strategy be adopted to deal with the significant financial challenges in the regional water and sewer utilities: a)

Increase of 20% and 15% for 2010 water and sewer user rates, respectively, and further annual increases of 15% and 10% in 2011 and beyond for water and sewer user rates, respectively. These increases are to be reviewed annually;

b)

Any adjustments to growth-related capital project costs resulting from changes in peak demand are paid for/credited to the water capital reserve fund (i.e. affects user rates);

c)

Internal borrowing will be used where feasible before resorting to external borrowing for growth-related capital projects. Those cost of internal borrowing would be absorbed by the water capital reserve fund (i.e. affects user rates);

d)

Review DCC rates annually and update as required;

e)

Continue to pursue federal and provincial grant opportunities along with the City of Abbotsford for major regional water and sewer infrastructure;

f)

Expedite the implementation of the regional sewer cost sharing formula for growth-related projects; and,

g

)

Staff return to council with a strategy outlining how illegal suites could be investigated and identified more aggressively, in order to ensure they are being billed appropriately for utilities.

CARRIED AF 10/16 FEB 8/10

Moved by Mayor Atebe, and RECOMMENDED: That the 2009 operating and capital budget carry forwards listed below, be approved for inclusion in the 2010 Financial Plan, (final dollar amounts will depend on year-end balances). PROJECT DESCRIPTION

2009 Operating Carry-Forward Requests Economic Development Office Cultural Commission Asphalt Resurfacing 2009 General Capital Carry Forward Request Silverdale Bridge Cedar Valley Connector Monitoring Walkways/Sidewalks Cedar Street Widening — Cherry to Tunbridge Repair Dewdney Trunk Road at Wiebe Westcoast Express — Sandblast and paint Pre-emptive Sign Installation Transportation Study — Master Plan Intersection Improvements Emergency Road Repairs -

203 Regular Council Meeting March 1, 2010



Page 27 of 32

Cross Culvert 3 — Cedar north of Tunbridge Rainfall Monitoring Management Program Stormwater modeling software Hand Held Field Data Devices Trees for Tomorrow Landfill Leachate Management Corporate Printer Replacements Management Information System Enhancements Office Equipment — New Position Replacement of Satellite Phones Child Care Capital Funding South Arena Fire Doors Tunbridge Park Development Lacrosse Box Rebuild Waterfront Planning Phase I

Cross Culvert 5 — Tunbridge east of Cedar Lane Creek Pump Capacity study Gate at Public Works LED Replacements Landfill Minor Capital Phase A & B Liner MS Exchange Upgrade/Phone system Replace EDM/Office System Web Content Management Feasibility Study for Cedar Connector lands Leisure Centre Roof District Wide Roof Repairs East Mission Heritage Greenway Lane Creek Trail Spirit Square.

2009 Water Capital Carry Forward Requests Bulk Supply to Wren and Highway #7 Develop Backflow Program Telemetry Leak Detection Program Fairbanks PRV Replacement Blow-off Installations Water Main Oversizing Pressure Reducing Station Upgrades 2009 Sewer Capital Carry Forward Requests Capital Equipment Additions Sewer Main Oversizing SCADA Monitoring of Pumps Computer Modeling Software Lift Station Upgrading Highway #7 Sewer Main Replacement — Stave Lake Street to Mary Street Extend Trunk east Wren to Fraser River Crossing Park Street Trunk Main Sewer Impact Assessment 2009 Equipment Capital Carry Forward Requests 93 Trail Teca L27 (Unit #5345) 94 Mikasa Plate Tamper (Unit #5351) Fuel Dispensing System (Unit #5689) Big Shot Boring Machine (Unit #5361) John Deere Mower Deck (Unit #5348) 92 Single Axle Dump Truck (Unit #5195) Sale of 5161 — One Ton Ford 98 E450 Sale of 5162 Sale of 5345 — 93 Trailer Teca L27 Sale of 5351 — 94 Mikasa Plate Tamper -

-

-

CARRIED AF 10/17 FEB 8/10

Councillor T. Gidda to attend FCM Conference May 28-31, 2010 in Toronto

-

Discussion ensued around Councillor Gidda, or other councillors attending the Federation of Canadian Municipalities (FCM) Conference in Toronto this May. It was noted that each councillor has a "professional development" budget that they can use to attend whichever conferences they wish. Council requested that staff: ■ look at amending the current policy so that councillors could use their allowance over a 3-year period (not annually), and

204 Regular Council Meeting March

■ AF 10/18 FEB 8/10

1,

Page 28 of 32 2010

to bring this information back to council for further discussions.

Mission RCMP Detachment Strategic Framework and Resource Proposal RCMP Inspection Walsh presented information on the Mission Detachment Strategic Framework and Resource Proposal 2010 Update as follows: ■

Original Strategic Plan developed in late 2005 and presented to council in 2006.



This strategic plan was designed to have a five year life-span to 2011.



The three basic tenets of crime reduction: o Crime causation o High crime areas o Habitual offenders



All detachment units operate collectively within the crime reduction model.



Zone concepts for distribution of beat cops established.



Strategic priorities: o Youth involvement with crime o Visible public disorder issues o Property crime o Traffic safety o Drug activity associated to organized crime



2005 Organizational chart at time of strategic framework proposal



Three year detachment capacity options one and two



2008 Organizational chart shortfalls



Funding proposal for years 2008 — 2012



Planned detachment capacity



2009 Organizational chart



2010 Organization chart

Discussion ensued around how the policing strategy model is working in terms of lowering crime in the District and that resource support needs to be continued. Staff confirmed that the planned resource for 2010 is to add a Zone C Beat Cop, which would complete coverage in all zones. Zone C is a huge residential area with significant crime. AF 10/19 FEB 8/10

Moved by Councillor Scudder, and RECOMMENDED: 1.

That budget/tax increase scenario "B" as shown below, be approved (not including "closure of the leisure centre on Boxing Day"); and,

205 Regular Council Meeting March 1, 2010



Page 29 of 32

2.

That the District's 2010 — 2014 financial plan bylaw be brought forward to council for first three readings on Monday, March 1, 2010, and for final adoption on Monday, March 15, 2010.

CARRIED OPPOSED: Councillor Plecas Scenario B - 5.88% Tax Increase 2010

2011

2012

Proposed

Preliminary

Preliminary

Budget Dollars Cost of Maintaining Existing Services Police services Wages and benefit Transit (including West Coast Express & Train Bus) Provision for inflation Vehicle/equipment rates Change in reserve transfer and recoveries Contractual increases and other commitments

%Tax Increase

Subtotal before new Major Fire Service Initiative Hiring Full-time Fire Fighters Total including new Major Fire Service Initiative Estimated $ Impact on Average Value Home - $381,000 (2010)

Assumptions:

New Construction Revenue: 2010 = $271,000 2011 = $200,000 2012 = $300,000 Inflation estimated at 2 % for 2010, 2011 & 2012. Development revenue expected to recover by 2012. 1) Actual % impact is dependent upon previous year's tax increase. 2) Departments are fine-tuning the 2012 budget and not all information has been entered.

(1) 1.99% 2.19% -0.05% 0.43% O. 2 3 °/o 0.61% 0.25%

(2)

% Tax Increase (1)

106,188 63,890 95,116 91,364

0.55% 2.14% O. 0 0°/o 0.39% 0.23% 0.35% 0.33%

1,094,946

3.99%

150,000 588,388

$1,313,162

5.56%

(271,000) (112,716) (88,727) (3,465)

-1.15% -0.47% -0.38% -0.01%

(200,000) (14,595) (23,686)

-0 .7 9% -0.06% -0.09% O. 0 0°/o

(300, 000) (30,255)

-1.09% -0 .1 1 % 0.00% 0.00%

($475,908)

-2.01%

(238,281)

-0.94%

(330,255)

-1.20%

0.00% -0.19%

0,00% O. 0 0°/o

0.00%

(44,920)

($44,920)

-0.19%

0.00%

0.00%

New or Enhanced Services Additional police officers Second assistant Fire Chief Eliminate downtown security subsidy (2011) Expanded transit hours Fee for service grant increases Fee for service grant - Mission Assoc. for Senior Housing, Busy Bus Increase in circulation hours at Mission Library Operating costs for Urban Trails

Budget Dollars

50,855 96,924 51,730

Efficiencies and Reductions in Services Leisure Centre Boxing Day closure Lower priority services and savings

502,915 554,787 (13,683) 108,491 56,940 153,427 62,233

% Tax Increase

1 5 6% 2.68% 0.46% 0.00% 0.22% O. 2°/o O. 2 2°/o

366,667 639,278 107,708

Additional Revenue New construction/development revenue Increase in fees and other revenue New user fees/charges Increase in Library fees and charges

Budget Dollars

121,500

18,010 7,100 5,100

0.51% 0.00% 0,00% O. 0 0°/o 0.08% 0.03% 0.02% 0.00%

1,425,110

122,000 66,525 38,940 132,546

5,000

5.65%

0.00%

0.48% 0.26% 0.1 5% 0.53% O. 0 CP/o 0.00°/o 0.00% 0.02%

122,000 66,525

8,500

0.44% 0.24% 0.00% 0.00% 0.00% 0.00% 0.00% 0.03%

$151,710

0.64%

365,011

1.44%

197,025

0.71%

$944,044

4.01%

1,551,840

6.15%

961,716

3.50%

$440,472

1.87%

259,650

1.03%

233,125

0.85%

$1,384,516

5.88%

1,811,490

7.18%

1,194,841

4.35%

$92.49

No provision for inflation Not hiring second Assistant Fire Chief in 2010 Hiring additional police officer in 2010 Hiring second set of 4 full-time fire-fighters on July 1, 2010; third set on July 1, 2012 $42,087 for 1,500 hours of expanded transit services funded from reserves in 2010; full expanded transit service estimated to cost $106,000 in 2011 (includes 1,500 hours from 2010 and an additional 2,500 hours in 2011) (funded from taxes) New user fees/charges generating revenue of $88,727 and $23,686 in 2010 and 2011, respectively Efficiencies and reductions in services totaling $44,920 implemented in 2010

206 Page 30 of 32

Regular Council Meeting March 1, 2010 AF 10/21 FEB 10/10

Moved by Councillor Horn, and RECOMMENDED: That an interim community amenities contribution of $2,680.00 be approved for all new rezoning applications received on or after May 1s t of 2010, and that the District's Financial Contributions for Community Amenities Policy — LAN.40 be updated to reflect the new interim contribution and the new projects. CARRIED

AF 10/22 FEB 10/10

Moved by Councillor Horn, and RECOMMENDED: That staff move forward with the proposed project process chart and timeline with the following amendments: a. Staff to prepare an initial public orientation and present it at a regular council meeting; b. Staff to report after the initial presentation, as to how a community forum will take place, who will be invited and what format it will take; and c. Staff to report back after the first community forum, whether a second forum with developers and/or other stakeholders is necessary or warranted. CARRIED

RC10/125 MAR. 01/10

Union of British Columbia Municipalities (Member Notice) Re: Local Government Elections Task Force — UBCM Member Consultation Meeting

A member notice from the Union of British Columbia Municipalities dated February 10, 2010 regarding the local government elections task force member consultation meeting was provided for the committee's information. RC10/126 MAR. 01/10

Central Valley Taxi Re: Application to Passenger Transportation Board

Moved by Mayor Atebe and RECOMMENDED: That the application of Central Valley Taxi to the Passenger Transportation Board for an increase in tariff, as set out in the letter from Central Valley Taxi to the District of Mission dated February 17, 2010, be approved. CARRIED 9. RESOLUTION TO RISE AND REPORT

Mayor Atebe resumed the Chair.

207 Regular Council Meeting March RC10/127 MAR. 01/10

1,

Page 31 of 32 2010

Moved by Councillor Scudder, seconded by Councillor Plecas, and RESOLVED: That the committee of the whole now rise and report. CARRIED 10. ADOPTION OF COMMITTEE OF THE WHOLE REPORT

RC10/128 MAR. 01/10

Moved by Councillor Stevens, seconded by Councillor Stewart, and RESOLVED: That the recommendations of the committee of the whole, as contained in items RC10/105 to RC10/127 be adopted. CARRIED 11. BYLAWS

RC10/129 MAR. 01/10

Moved by Councillor Gidda, seconded by Councillor Plecas, and RESOLVED: That the readings of all bylaws included in the Bylaws section of the March 1, 2010 regular council agenda be approved as listed: (a)

District of Mission Water Rates Amending Bylaw 5121- 2010-2197(17) — a bylaw to increase water user rates for 2010

First, Second and Third Readings

(b)

District of Mission Sewer User Rates Amending Bylaw 5122-2010-1922(16) — a bylaw to increase sewer user rates for 2010

First, Second and Third Readings

(c)

District of Mission Zoning Amending Bylaw 5117-2010- 5050(5) — a bylaw to rezone property at 31664 Bench Avenue from Rural 16 Zone (RU 16) to Suburban 36 Zone (S36)

First and Second Readings

(d)

District of Mission Zoning Amending Bylaw 5123-2010- 5050(6) — a bylaw to rezone property at 7273 Hurd Street from Urban Residential 558 Zone (R558) to Residential Two Unit Zone (RT465) District of Mission Zoning Amending Bylaw 5124-2010- 5050(7) — a bylaw to rezone property at 32600 Tunbridge Avenue from Suburban 36 Zone (S36) to Residential Compact 372 Zone (RC372) and Residential Compact 465 Secondary Dwelling Zone (RC465s) District of Mission Street Naming (Appleby Court/Greene Place Extension) Bylaw 5125-2010 — a bylaw to name the logical extension of roads District of Mission Subdivision Control Amending Bylaw 5126-2010-1500(35) — a bylaw to provide for housekeeping amendments to Schedule "D"

First and Second Readings

(e)

(f)

(g)

CARRIED

First and Second Readings

First, Second and Third Readings First, Second and Third Readings

208 Page 32 of 32

Regular Council Meeting March 1, 2010

12. MINUTES RC10/130 MAR. 01/10

Moved by Councillor Scudder, seconded by Councillor Plecas, and RESOLVED: That the minutes of the regular meeting of council held on February 15, 2010 be adopted. CARRIED 13. OTHER BUSINESS There was no other business. 14. CHIEF ADMINISTRATIVE OFFICER'S REPORT The chief administrative officer did not report. 15. MAYOR'S REPORT The mayor reported on various activities, meetings and events attended since the last regular council meeting. 16. COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS AND ACTIVITIES Councillors Gidda, Stewart and Scudder reported on various activities, meetings and events attended since the last regular council meeting. 17. QUESTION PERIOD There were no questions from the public. 18. ADJOURNMENT Moved by Councillor Stewart, seconded by Councillor Gidda, and RESOLVED: That the meeting be adjourned. CARRIED The meeting was adjourned at 9:50 p.m.

JAMES ATEBE, MAYOR

G:\clerk\minutes\rc100301.doc

DENNIS CLARK, DIRECTOR OF CORPORATE ADMINISTRATION

209

MINUTES of the REGULAR MEETING of the COUNCIL of the DISTRICT OF MISSION held in the Council Chambers of the Municipal Hall, 8645 Stave Lake Street, Mission, British Columbia, on March 15, 2010 commencing at 6:30 p.m.

Council Members Present: Mayor James Atebe Councillor Terry Gidda Councillor Paul Horn Councillor Mike Scudder Councillor Jenny Stevens Councillor Heather Stewart Council Members Absent: Councillor Danny Plecas Staff Members Present:

Glen Robertson, chief administrative officer Dennis Clark, director of corporate administration Kelly Ridley, deputy director of corporate administration Jennifer Russell, legislative assistant

1. PROCLAMATIONS RC10/131 MAR. 15/10

Canadian Cancer Society i) Canadian Cancer Society's Daffodil Month — April 2010 ii) Canadian Cancer Society's Daffodil Day — April 9, 2010

Moved by Councillor Stevens, seconded by Councillor Stewart, and RESOLVED: That April, 2010 be proclaimed as "Daffodil Month" within the District of Missiori, the District to assume no costs related thereto. CARRIED RC10/132 MAR. 15/10

Moved by Councillor Scudder, seconded by Councillor Gidda, and RESOLVED: That April 9, 2010 be proclaimed as "Daffodil Day" within the District of Mission; the District to assume no costs related thereto. CARRIED

RC10/133 MAR. 15/10

Electro-Magnetic Sensitivity Month — May 2010

Moved by Councillor Horn, seconded by Councillor Scudder, and RESOLVED: That the email correspondence dated February 27, 2010 from Robert Riedlinger asking the District of Mission to proclaim May 2010 as Electro-Magnetic Sensitivity Month be received as information. CARRIED

210 Regular Council Meeting March 15, 2010

Page 2 of 10

2. DELEGATIONS AND PRESENTATIONS RC10/134 MAR. 15/10

Presentation of Mart Kenny Staff Excellence Awards: i) Debi Decker, Administrative Assistant, Finance ii) Sharon Fletcher, Director of Planning Mayor Atebe presented the 2009 Mart Kenny Staff Excellence awards to: (a)

Debi Decker, administrative assistant, finance department, for her efforts in the preparation of the District's award winning annual report and the annual financial plan document for submission to the Government Financial Officers Association Distinguished Budget Presentation Award Program; and

(b)

Sharon Fletcher, director of planning, in recognition of her exemplary service to the District of Mission as well as her efforts in co-coordinating and completing the Spirit Squares project.

The mayor thanked Ms. Decker and Ms. Fletcher for their ongoing dedication to provide top quality work and for the excellent service they provide for the District of Mission. Staff were directed to include the presentation of these awards again at the District's volunteer appreciation event in June.

3. ADOPTION OF INFORMATIONAL ITEMS RC10/135 MAR. 15/10

Moved by Councillor Stewart, seconded by Councillor Scudder, and RESOLVED: That the following items be received as information: (a)

disclosure of gifts received;

(b)

minutes of the economic development select committee meeting held on January 21, 2010;

(c)

Mission Institution report for February 2010; and

(d)

Ferndale Institution population profile for March 2010.

CARRIED

4. RESOLUTION TO RESOLVE INTO COMMITTEE OF THE WHOLE RC10/136 MAR. 15/10

Moved by Councillor Horn, seconded by Councillor Stevens, and RESOLVED: That council now resolve itself into committee of the whole. CARRIED

5. ADMINISTRATION AND FINANCE Councillor Stevens assumed the Chair.

211 Page 3 of 10

Regular Council Meeting March 15, 2010 RC10/137 MAR. 15/10

Council Conference Budget Moved by Councillor Scudder, and RECOMMENDED: That staff provide a report to council with recommendations to amend policy CON.1 to incorporate a carry-over approach for unused funds from previous conference budgets, and with information about comparable policies and funding amounts for council attendance at conferences from the municipalities of Maple Ridge, Langley, Chilliwack and Abbotsford. CARRIED

RC10/138 MAR. 15/10

Policy — Acts of Heroism Moved by Councillor Horn, and RECOMMENDED: That policy COU.23 Acts of Heroism be adopted. CARRIED

RC10/139 MAR. 15/10

Amendment to Business Licence Bylaw Moved by Mayor Atebe, and RECOMMENDED: That District of Mission Business Licence Bylaw 3964-2007 be amended by: (a)

Amending Section 1 Title to read "District of Mission Business Licence Bylaw 3964-2007;

(b) Amending Section 2 Interpretation by: i. Deleting the number "2.1" immediately before the words "In this bylaw", ii. rewording section 2.1.(c) to read "providing any other services in exchange for money or other consideration, including non-profit services and/or businesses classified in Schedule "A"," iii. placing the following paragraph immediately after the words "business means" in section 2.1 "Each legal entity or person that actively carries on business within the District of Mission, as a sole proprietor, a corporation or a partner (each partner is a separate legal entity not the partnership itself) is deemed to be a distinct business. Businesses are verifiable in that each legal entity carrying on business is required to file a tax return in regards to their business activities. A business includes any of the following activities:" iv. replacing the paragraph immediately following the last line in section 2.1.(c) with the following words: "but does not include an activity carried out on or by either the Federal or Provincial governments including corporations or agencies owned by them, or by any public transit authority."

212 Regular Council Meeting March 15, 2010

Page 4 of 10

v. Adding the following new definition at the end of section 2: "seasonal business means a business that is operated during a limited time frame of 6 months or less and that involves work that occurs during a season that is favourable to the business"; (c)

Amending section 5.1 to read "Every application for a licence or application for the transfer of an existing licence shall be made to the District on the application form provided for that purpose.";

(d) Amending sections 9.3 and 9.4 to insert the following words "Except for a seasonal business" at the beginning of each section; (e)

Amending Schedule "A" to change the title of section 20 to Social Housing, and by relocating "first stage housing" and "supportive recovery house" from section 12 to section 20; and

(f)

Amending all of the section numbers in Schedule "A" by adding two "00's" to each section number so that the these numbers match the categorical numbers on the District's various business licence reports.

CARRIED RC10/140 MAR. 15/10

Business Licence Requirements — Non-Profit Organizations Moved by Councillor Scudder, and RECOMMENDED: That those non-profit organizations operating in the District of Mission which would fall under the definition of a business in District of Mission Business Licence Bylaw 3964-2007 be required to obtain an annual business licence, and that the business licence fee for such organizations be set at a reduced fee of $10.00. CARRIED

RC10/141 MAR. 15/10

Section 57 Notice Procedures Moved by Councillor Horn, and RECOMMENDED: 1.

That a Section 57 notice recommendation be forwarded to council immediately following the discovery of a controlled substance property pursuant to District of Mission controlled substance property bylaw 5044-2009;

2.

That a copy of the Section 57 notice be provided to the lending agency(ies) if there is a mortgage on the property;

3.

That the backlog of Section 57 notices be dealt with as quickly as possible; and

4.

That procedure BYL.10 Controlled Substance Property Section 57 Notices be approved, as amended.

CARRIED Staff were directed to amend policy BYL.10 to clearly state that Section 57 notices are to be dealt with in closed meetings of council.

213 Regular Council Meeting March RC10/142 MAR. 15/10

15,

Page 5 of 10 2010

License Agreement — Lane Adjacent to 34935 Lougheed Highway

Moved by Mayor Atebe, and RECOMMENDED: That the current license for use agreement between the District of Mission and Mr. Frank Atkinson for a portion of lane adjacent to and contiguous with 34935 Lougheed Highway, measuring 128 square meteres, more or less, be renewed for a further term of 5 years under the same terms and conditions. CARRIED RC10/143 MAR. 15/10

License Agreement — Wren Street

Moved by Councillor Gidda, and RECOMMENDED: That the current license for use agreement between the District of Mission and Cory and Jennifer Reilander for approximately 560 square metres of municipal property presently being used as lawn area and legally described as Lot 8, Except: Firstly, Parcel L, Plan with Bylaw 9928, Secondly, Part subdivided by Plan 54370, Section 29, Township 17, New Westminster District, Plan 2707, be renewed for a further term of 5 years under the same terms and conditions. CARRIED Staff were directed to provide background information as to the District's acquisition of the subject property in future reports of this nature. RC10/144 MAR. 15/10

District of Mission's 2010-2014 Financial Plan Bylaw

Moved by Mayor Atebe, and RECOMMENDED: That District of Mission 2010 — 2014 Financial Plan Bylaw 51192010 receive first three readings on March 15, 2010 and be brought forward for adoption on March 22, 2010. CARRIED RC10/145 MAR. 15/10

Water Rates Bylaw Amendment

Moved by Councillor Horn, and RECOMMENDED: 1.

That the third reading of the Water Rates Amending Bylaw #5121-20102197(17) be rescinded;

2.

That the following amendments be made to Schedule "A" of the Water Rates Bylaw #2197-1990: "5. (b) Annual Meter Rental Rates Meter Size

Up to 19 mm $12.76

Annual Rental

214 Regular Council Meeting- March

25 mm 3.

15,

Page 6 of 10 2010

$17.24"; and

That the Water Rates Amending Bylaw 5121-2010-2197(17) be considered for third reading at the March 15, 2010, regular meeting of council, and adoption on March 22, 2010.

CARRIED RC10/146 MAR. 15/10

Tamara Fritzsche Re: Cultural Memorandum of Understanding Ceremony

Moved by Councillor Horn, and RECOMMENDED: That staff prepare a letter to Tamara Fritzsche with the following information: (a)

council has already committed to a meeting with the School Board on March 30 and therefore is unable to attend the cultural ceremony; and

(b)

council invites Tamara Fritzsche to attend the next meeting of the Mission Healthy Community Select Committee.

CARRIED RC10/147 MAR, 15/10

LATE ITEM — Request for Resolution of Support from the Long-term Inmates Now in the Community (L.I.N.C.) Society

Moved by Councillor Stewart, and RECOMMENDED: That the District of Mission support the 2010 Age-Friendly Community Planning and Project grant application submitted by L.I.N.C. (Long-term Inmates Now in the Community) to the Union of British Columbia Municipalities. CARRIED 6. ENGINEERING AND PUBLIC WORKS

Councillor Gidda assumed the Chair. RC10/148 MAR. 15/10

Downtown Revitalization Task Force

Moved by Mayor Atebe, and RECOMMENDED: 1.

That the installation of bike racks on the 6 islands on 1 St Avenue be performed through the public works department and coordinated with the Downtown Business Association and specifically affected businesses in the spring/summer of 2010; and

2

That the $3,000.00 installation cost be funded through the existing minor road improvement account.

CARRIED

215 Page 7 of 10

Regular Council Meeting March 15, 2010

RC10/149 MAR. 15/10

Water Leak Detection Program

Moved by Councillor Horn, and RECOMMENDED: That the report from the director of engineering and public works dated March 1, 2010 regarding the water leak detection program be received as information. CARRIED RC10/150 MAR. 15/10

Amendment to the Refuse Collection and Disposal Bylaw 1387-1984: Changes to User Rates

Moved by Councillor Stewart, and RECOMMENDED: 1.

That Schedule B of Refuse Collection and Disposal Bylaw 1387-1984 be amended to state: "The fee payable by each owner of a residential unit within the Refuse Collection Area for the Domestic Refuse Service authorized by this Bylaw shall be $159.00 in 2010, effective January 1, 2010"; and

2.

That Refuse Collection and Disposal Amending Bylaw 5129-2010-1387(49) be given first three readings on March 15, 2010 and forwarded for adoption on March 22, 2010.

CARRIED 7. PUBLIC SAFETY AND HEALTH

Councillor Horn assumed the Chair. RC10/151 MAR. 15/10

Fire Pit Permit Fees (Discussion Item - Councillor Horn)

Councillor Horn stated that concerns over the fire pit permit fee had been raised many times during the public budget consultations. He asked about the rationale for the fee and whether there had been consideration of only allowing fire pits in areas outside of the refuse collection area. In response to questions from council, the fire chief stated that the registration of fire pits helps the fire/rescue service not only identify where they are, but also educate the public on wildfire interface safety. He further stated that there have been 206 permits issued to date under the new system. Moved by Mayor Atebe, and RECOMMENDED: That further discussion and consideration of the $20.00 fire pit permit registration fee be deferred pending receipt of a report from the fire chief. CARRIED

216 Regular Council Meeting March 15, 2010

Page 8 of 10

8. RESOLUTION TO RISE AND REPORT Mayor Atebe resumed the Chair. RC10/152 MAR. 15/10

Moved by Councillor Stevens, seconded by Councillor Scudder, and RESOLVED: That the committee of the whole now rise and report. CARRIED

9. ADOPTION OF COMMITTEE OF THE WHOLE REPORT RC10/153 MAR. 15/10

Moved by Councillor Gidda, seconded by Councillor Horn, and RESOLVED: That the recommendations of the committee of the whole, contained in items RC10/136 to RC10/152, be adopted.

as

CARRIED

10. BYLAWS RC10/154 MAR. 15/10

Moved by Councillor Horn, seconded by Councillor Stewart, and RESOLVED: That the readings of all bylaws included in the Bylaws section of the March 15, 2010 regular council agenda be approved as listed: (a)

District of Mission Business Licence Amending Bylaw 51182010-3964(4) — a bylaw to make housekeeping adjustments for clarity and consistency

First, Second and Third Readings

(b)

District of Mission 2010-2014 Financial Plan Bylaw 5119-2010 — a bylaw to establish the Financial Plan for the years 20102014

First, Second and Third Readings

(C)

District of Mission Water Rates Amending Bylaw 5121-20102197(17) — a bylaw to increase water user rates for 2010

Rescind Third Reading

(d)

District of Mission Water Rates Amending Bylaw 5121-20102197(17) — a bylaw to increase water user rates for 2010

Third Reading (as amended)

(e)

District of Mission Sewer User Rates Amending Bylaw 51222010-1922(16) — a bylaw to increase sewer user rates for 2010

Adoption

(f)

District of Mission Street Naming (Appleby Court/Greene Place Extension) Bylaw 5125-2010 — a bylaw to name the logical extension of roads

Adoption

(g)

District of Mission Subdivision Control Amending Bylaw 51262010-1500(35) — a bylaw to provide for housekeeping amendments to Schedule "D"

Adoption

217 Regular Council Meeting March 15, 2010

Page 9 of 10

(h)

District of Mission Collection, Removal and Marketing Recyclables Amending Bylaw 5127-2010-2639(14) — a bylaw to amend the user rates for multi-family recycling (including composting) in section 2 of Schedule "A"

First, Second and Third Readings

(i)

District of Mission Water Amending Bylaw 5128-20102196(19)— a bylaw to amend Schedule "A" by adding a section for the requirement of a deposit for water meter retrofit

First, Second and Third Readings

(j)

District of Mission Refuse Collection and Disposal Amending Bylaw 5129-2010-1387(49) — a bylaw to increase the refuse collection user rate

First, Second and Third Readings

CARRIED 11. MINUTES RC10/155 MAR. 15/10

Moved by Councillor Gidda, seconded by Councillor Scudder, and RESOLVED: That the minutes of the regular meeting of council held (public hearing) on February 22, 2010 be adopted. CARRIED 12. OTHER BUSINESS There was no other business. 13. CHIEF ADMINISTRATIVE OFFICER'S REPORT The chief administrative officer did not report. 14. MAYOR'S REPORT The mayor reported on various activities, meetings and events attended since the last regular council meeting. 15. COUNCILLOR'S REPORTS ON COMMITTEES, BOARDS AND ACTIVITIES Councillors Stewart, Horn, Gidda and Scudder reported on various activities, meetings and events attended since the last regular council meeting. 16. QUESTION PERIOD There were no questions from the public.

17. ADJOURNMENT Moved by Councillor Stevens, seconded by Councillor Stewart, and

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Regular Council Meeting March 15, 2010

RESOLVED: That the meeting be adjourned. CARRIED The meeting was adjourned at 8:01 p.m.

JAMES ATEBE, MAYOR

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DENNIS CLARK, DIRECTOR OF CORPORATE ADMINISTRATION