May 19, 2010 ... 6.1 Training & Public Awareness Division ... Final Accounts- 2010 of Disaster
Management Centre .... Assistant Director (Training and Public ..... and is now
available in Sinhala, Tamil and in English on www.dmc.gov.lk. ... have
experienced severe floods during December 2009, January and May 2010.
Disaster Management Centre
Annual Report 2010
Contents page
1. Introduction
01
2. Background
01‐04
Brief Profile of Disaster Management Centre
04‐09
2.1 Vision 2.2 Mission 2.3 Objectives 2.4 The National Council for Disaster Management
3.
3.1 The Organisation 3.2 Functions of the Disaster Management Centre 3.3 Structure of the Disaster Management Centre 3.4 Brief profile of the officers in the DMC 3.5 Director General’s Comments on Opportunities and Constraints in 2010 3.6 Recruitment of Staff 3.7 Restructuring of the DMC 3.8 DMC Office
3.9 Revision of the Disaster Management Act
4
Main Programmes at the National Level
09‐12
12‐20
4.1 Sri Lanka National Disaster Management Policy 4.2 Corporate Plan 4.3 National Disaster Management Plan 4.4 ‘Dayata Kirula’ Exhibition 4.5 National Safety Day 2010 4.6 Advisory Committees 4.8 Website
5.
Mitigation and Technology Division
5.1 Introduction 5.2 Disaster Mitigation Projects in Sri Lanka 5.3 Flood Mitigation in Ampara, Baticaloa, Polonnaruwa and Putlum Districts 5.4 Mitigation and Stabilisation of Slopes in High Risk Landslides and Rockfall Areas/Sites in Kandy, Matale, Badulla and Nuwaraeliya Districts 5.5 Conducting an Integrated Strategic Environmental Assessment (ISEA) for the Northern Province 5.6 Risk Profile Project 5.7 Sentinel Asia Systems Implementation 5.8 Implementation of ICT Policy in DMC
6.
Training & Public Awareness Division
20‐22
6.1 Training & Public Awareness Division 6.2 Development of Awareness Creation materials 6.3 Mobile Training Unit 6.4 Preparedness Workshops on Upcoming Monsoon 6.5 Stakeholder Meeting on “Strengthening Essential Services Contingency Planning‐ as a part of the Government Pandemic Preparedness and Response plan” 6.6 National Level Training Programmes
6.7 District Progress
7
Preparedness Planning Division
22‐27
7.1 Introduction 7.2 National Disaster Management Policy and National Emergency Operations Plan 7.3 Preparation of District Disaster Management Plans 7.4 Other Projects Conducted During Year 2010
8.
Emergency Operations Centre
27‐30
Contribution of the United Nations Development Programme (UNDP) to Disaster Risk Management
31‐35
36‐57
8.1 Introduction 8.2 Events carried out 8.3 Improving Emergency Response Capacity 8.4 Early Warning Dissemination Capacity Improvement 8.5 Other Activities
9.
9.1 Introduction 9.2 Disaster Risk Assessment 9.3 Activities on Climate Change Adaptation 9.4 Programmes on Training and Awareness
10. 11. 12. 13. 14.
Final Accounts‐ 2010 of Disaster Management Centre
Final Accounts‐ 2010 of National Council for Disaster Management
58‐64
Auditor General's Report
65‐70
Observations for Audit Report
70‐81
Abbreviation
86
Annual Report 2010
Disaster Management Centre Annual Report 2010
1.
Introduction
Disaster Management Centre (DMC) is the lead agency for disaster management in Sri Lanka. It is mandated with the responsibility of implementing and coordinating national and sub‐national level programmes for reducing the risk of disasters with the participation of all relevant stakeholders. DMC was established as per the provisions of the Sri Lanka Disaster Management Act No. 13 of 2005 as the executing agency of the National Council for Disaster Management (NCDM).The National Council is mandated to formulate the national policy and the strategic direction while the Ministry of Disaster Management guides and administers the activities of the Disaster Management Centre. The Act 13 of 2005 became the frame work for Disaster Risk Reduction (DRR) initiatives in Sri Lanka addressing Disaster Management holistically, leading to a policy shift from a response based mechanism to a proactive approach. Twenty one hazards come under the purview if this Act. The main activities of the Disaster Management Centre (DMC) are disaster Mitigation, Preparedness, Dissemination of Early warning for the vulnerable population, Emergency operations, Coordination of Relief and Post Disaster Activities in collaboration with other key agencies. In order to facilitate all DMC activities, District Disaster Management Coordination Units (DDMCU) were established in all districts at sub national level. Whilst for the effective and efficient coordination and implementation of activities Disaster Management committees were established at District, Divisional and Grama Niladari Level.
2.
Background
After five years of existance the Disaster Mangement Centre (DMC), functioning under the Ministry of Disaster Management, has been able to take the lead role as the national focal point for all disaster related activities. In the year 2010 many community level volunteer groups were formed at the Grama Niladhari level to strenghen preparedness and emergency response activities in areas prone to Floods, Landslide, Cyclones, Tsunamis, and other hazards. DRR programmes were carried out across the country through Disaster Management Committees established at District, Divisional, and Grama Niladhari levels. All sub national level activities were carried out by the District Disaster Management Coordinating Units (DDMCU) in collaboration with relevent government and non‐ government agencies.
Disaster Management Centre
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Annual Report 2010
As per the Act No. 13 of 2005, the following hazards come under the purview of Disaster Management: 14. civil or internal strife 1. landslide 2. cyclone 15. chemical accidents 3. floods 16. radiological emergency 4. drought 17. oil spills including inland and marine 5. industrial hazards oil spills 6. tsunami (seismic wave) 18. nuclear disaster 7. earthquakes 19. urban and forest fire 8. air hazards 20. coastal erosion and 9. maritime hazard 21. tornadoes, Lightning strike and 10. fire severe thunder storms 11. epidemics 12. explosions 13. aid raids 2.1
Vision Safer communities and sustainable development in Sri Lanka.
2.2
Mission To create a culture of safety among communities and the nation at large through systematic management of natural, technological, and manmade disaster risks.
2.3
Objectives Through countrywide administrative structure such as ministries, departments, public corporations, provincial councils, local governments, district, divisional, and grama niladhari administration, to coordinate implement and monitor activities related to:
¾ ¾ ¾ ¾ ¾ ¾ ¾
Hazard mapping and risk assessment Information management Long term disaster mitigation Early warning, and information dissemination Preparedness to respond to disasters when they occur Emergency operations management Management of post disaster activities
2.4 The National Council for Disaster Management The National Council for Disaster Management (NCDM) was established in July 2005 as mandated by the Disaster Management Act 13 of 2005. The NCDM is chaired by H. E the President and is the apex body for Disaster Management.
Disaster Management Centre
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Annual Report 2010
The composition of the National Council is given bellow: Composition of the National Council Ministers in charge of Social Welfare National Council for Disaster Rehabilitation and Management Reconstruction Chair Person: H. E. President Environment Vice Chairman: Hon. Prime Minister Home Affairs Minister of Disaster Management Health Science and Technology Opposition Chief Housing Leader and 5 Ministers Coast Conservation Opposition MPs Irrigation Economic and Development Disaster Relief and Reconstruction
DMC
Ministers in charge of Power Defence Police Finance Land Fisheries and Aquatic Resources Foreign Affairs Water Supply Highways Urban Development Education Industries Agriculture
Composition of the National Council for Disaster Management (NCDM)
The Chairman and the Members of the NCDM are as follows: Chairman H. E. the President, Mahinda Rajapaksa Vice Chairman Hon. Prime Minister, D M Jayaratne Leader of the Opposition Hon. Ranil Wickramasinghe Ministers in charge of following areas: Defence H. E. the President Mahinda Rajapaksa Police H. E. the President Mahinda Rajapaksa Finance and Planning H. E. the President Mahinda Rajapaksa Highways H. E. the President Mahinda Rajapaksa Coast Conservation H. E. the President Mahinda Rajapaksa Urban Development H. E. the President Mahinda Rajapaksa Disaster Management Hon. Mahinda Amaraweera Disaster Management Centre
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Annual Report 2010
Social Services Hon. Felix Perera Environment Hon. Anura Priyadarshana Yapa Public Administration and Home Affairs Hon. W.D.J. Senaviratne Health Hon. Maithreepala Sirisena Technology and Research Hon. Mrs. Pavithra Wanniarachchi Construction, Engineering Services, Housing & Common Amenities Hon. Wimal Weerawansa Irrigation and Water Resources Management Hon. Nimal Siripala Power and Energy Hon. Champika Ranawaka Land and Land Development Hon. Janaka Bandara Tennakoon Fisheries and Aquatic Resources Development Hon. Rajitha Senarathne External Affairs Hon. (Prof) G L Peiris Water Supply and Drainage Hon. Dinesh Gunawardana Education Hon. Bandula Gunawardena Resettlement Hon. Gunarathne Weerakoon Economic Development Hon. Basil Rajapaksa Industries and Commerce Hon. Abdul Rizard Badurdeen Rehabilitation and Prison Reforms Hon. Chandrasiri Gajadeera Agriculture Hon. Mahinda Yapa Abeywardana The NCDM met on the 28th of December 2010 and discussed issues related to disaster risk reduction activities, specifically development planning, landslides and flood risks in the country. Several important policy decisions were taken at this meeting.
3. Brief Profile of Disaster Management Centre 3.1
The Organisation
The DMC is established with a Director General at the apex and 5 divisions and 3 sub‐divisions headed by directors and deputy directors. The 5 divisions are Disaster Management Technology and Mitigation; Multi hazard Early Warning Dissemination; Preparedness Planning; Training, Education and Public Awareness and the Emergency Operation Centre. The Sub Divisions are Finance, Personal & Administration and Media. At district level there are District Disaster Management Coordinating Units. 3.2 Functions of the Disaster Management Centre Functions of the DMC according to the gazette notification are as follows: 1. Coordination and Management of relief activities pertaining to natural and man‐made disasters. 2. Formulation of policies programmes and projects for disaster mitigation, response and recovery. 3. Direction of implementation of such policies, programmes and projects within timelines agreed with the national planning authorities and within budgeted resources with the view to achieving relevant objectives. 4. Formulation of National Disaster Management Plan and National Emergency Operation Plan based on the national policy. 5. Initiate and coordinate foreign aided projects for disaster mitigation, response and recovery. 6. Liaising with Ministries, Government authorities, agencies, private sector agencies, NGOs, INGOs and other relevant agencies to ensure timely execution of the responsibilities. 7. Coordinating awareness programmes on natural disasters and man‐made disasters. Disaster Management Centre
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Annual Report 2010
8. Implementation of rescue operations during natural and man‐made disasters. 9. Early warning Systems 10. Research and Development in the fields of housing and building construction technology. 3.3
Structure of the Disaster Management Centre Disaster Management Centre
National Consultants
Technology & Mitigation
24 x 7 National Emergency Operations Centre
Training, Education and Public Awareness
Tech. Com. in each
Preparedne ss Planning
MultiHazard Early warning
Disseminatio n
Personnel and Administratio
Finance
Media
District Disaster Management Coordination Units (DDMCU)
3.4 Brief profile of the officers in the DMC Filling of cadre positions progressed taking into consideration the main functional divisions in the DMC organisational structure such as, Disaster Mitigation and Technology, Emergency Operation, Training and Awareness, Preparedness Planning, Early Warning, and Administration and Finance. Director General Maj. Gen. Gamini Hettiarachchi (Retd.) MA in English and Administration (Sabaragamuwa) Dip. in Human Resources Management (NIBM) Mr. U. W. L. Chandradasa Director (Technology and Mitigation) MSc. Civil Engineering Dip. in Water Supply and Waste Water Treatment, Middlesex Polytechnic (UK) Mrs. Lalani Imbulana Director (Preparedness Planning) BSc (Engineering) ‐ Moratuwa Master of Engineering (Water Resources Mgt) Mr. S. M. K. B. Nandarathne Director (Training and Public Awareness) MA in Sociology, MA in Buddhist Studies Director (Emergency Operations) Brig. N. B. Weragama (Retd.) BSc in Science (University of Peradeniya) MSc (Def) in Management (KDA)
Deputy Director (Emergency Operations)
Mr. K. P. A. Dharmarathna BCom (SP) Peradeniya PGD in Community Development (University of Colombo)
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Annual Report 2010
Deputy Director (Emergency Operations)
Lt. Col P.A..J. Peiris Diploma in Telecommunication Engineering Military collage of India, Diploma in Telecommunication United States Army
Deputy Director (Finance)
Mr. D. H. B. Edirisinghe Bsc. In Management (Special) Dip. In Public Finance, Licence Certificate in Institute of Chartered Accountant of Sri Lanka
Deputy Director (Media)
Mr. W. A. Sarath Lal Kumara Dip. in Mass Media
Assistant Director (Technology and Mitigation) Assistant Director (IT)
Ms. Anoja Senevirathne Bsc. Geology (special), Civil Engineering (Part I and II), Msc (Water Resouces Managment) Netherlands, PGD in Human Resources Management, Diploma in International Relations
Mr. Srimal Samansiri BSc., PGD (RS/GIS) Member Australian Computer Society
Assistant Director (Training and Public Awareness)
Mr. Palitha Bandara BSc., MPhil in Agriculture Engineering
Assistant Director (Training and Public Awareness)
Mr. H. M. K. R. Herath BSc., MSc., PGD in Education
Assistant Director (Early Warning)
Mr. Pradeep Kodippili BSc. in Agriculture (Hons.) Special
Assistant Director (Early Warning)
Mr. Ravi Jayarathne BSc. MSc. in Agriculture
Assistant Director (Emergency Operations)
Maj. W. J. M. Nawarathne (Retd.) BA, PGD in Criminology, Dip. in English
Assistant Director (Emergency Operations)
Mr. H. I. Tillekaratne BSc., MSc in Agriculture
Administrative Officer
Mr. V. S. Hettiarachchi BA Colombo
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Annual Report 2010
3.4.1 The DMC Cadre position as at 31 December 2010 is given bellow Approved Cadre
Present Cadre
Appointed by the Cabinet of Ministers and NCDM
Director General
01
01
01
‐
‐
‐
‐
Director
05
02
‐
02
‐
‐
03
Deputy Director
06
04
‐
02
‐
02
02
Assistant Director District Disaster Management Coordinator District Disaster Management Assistant Personal Assistant Administrative Officer Assistant IT Officer Management Assistant KKS
12
08
‐
6
01
01
04
25
20
‐
11
01
08
05
Designation
Staff as at 31.12.2010
Released Contract Secondment basis from other basis agencies
Vacancies
100
86
‐
86
‐
‐
14
01
‐
‐
‐
‐
‐
01
01
01
‐
01
‐
‐
‐
02
02
‐
02
‐
‐
‐
27
14
‐
14
‐
‐
13
05
05
‐
05
‐
‐
‐
Receptionist
01
01
‐
01
‐
‐
‐
Translator
02
‐
‐
‐
‐
‐
02
Driver
30
13
‐
13
‐
‐
17
Communication Technician
03
‐
‐
‐
‐
03
Telephone Operator
09
‐
‐
‐
‐
09
Telephone Exchange Supervisor
01
‐
‐
‐
‐
01
Chief Supervisor
01
‐ ‐ ‐ ‐
‐
‐
‐
‐
01
Radio Operator
01
‐
‐
‐
‐
‐
01
233
157
01
93
02
11
76
Total
Disaster Management Centre
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Annual Report 2010
3.4.2 District Disaster Management Coordinating Units (DDMCU) The DDMCUs are staffed with a District Disaster Management Coordinator (DDMC) and Assistant Coordinators. The number of Assistant Coordinators vary from district to district depending on vulnerability of disasters. A total of 20 District Disaster Management Coordinators and 86 District Disaster Management Assistant Coordinators are staffed in DDMCUs established in all 25 districts. At present the positions of the District Disaster Management Coordinator of Trincomalee, Vauniya, Jaffna, Mullativu and Batticaloa are vacant and Disaster Risk Reduction activities of the above districts are carried out by the assistant coordinators. 97 Army and Air force personnel are attached to Colombo, Kaluthara, Galle, Matara, Hambanthota, Puttalam, and Rathnapura District Disaster Management Coordination Units. Most of the DDMCUs are established in the District Secretariats. District Disaster Management Mechanism Disaster Management District Secretary District Committee Centre Local Authority Emergency Op. Rooms District Committees Disaster Military and Police Management Govt. Departments Coordinators Private Sector Div. Level Committees NGOs and Civil Societies Village GN Committees volunteer Business Groups Communities
Subgroups of Early Warning, First Aid, Search and Rescue coordinating committees, and Village Task Force
3.5 Director General’s Comments on Opportunities and Constraints in 2010 1. The DMC had been able to strengthen its emergency response mechanism across the country. However with the increase of disaster occurrences further strengthening of the emergency response mechanism is of great importance. 2. Presently all employees are engaged on contract basis and the DMC has submitted a proposal to restructure the organisation and make them permanent. Uncertainty of their jobs has affected performance. Restructuring process is now at the final stages and it is expected to be completed by the end of April 2011. Disaster Management Centre
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Annual Report 2010
3. As many as 76 vacancies need to be filled including positions of Director (Preparedness Planning), Director (Training and Public Awareness) and Deputy Director (Personnel and Admin). 4. A delay in obtaining capital funds in time has affected the implementation of projects within the planned project period. 5. The National Disaster Management Coordination Committee (NDMCC) was established as per the Hyogo Framework of Action (HFA). It is a forum where all government agencies, I/NGOs, meet and discuss all DRR related projects and programmes. This has been a success and is considered as one of the best practices. 6. The Northern Province Integrated Strategic Environmental Assessment was carried out throughout the year 2010 and is now at its final stages. This assessment, proven as a success will be carried out in other parts of the country. 3.6 Recruitment of Staff The DMC organisation is being restructured and the scheme of recruitment has been revised as per the guidelines given by the Department of Management Services. The DMC filled 10 out of the 76 vacancies in 2010. In the last quarter of the year all recruitment was temporarily stopped due to the restructuring process. The DMC has experienced several difficulties in sustaining recruited staff due to the following reasons: • Selected officers faced difficulties in being released from their work places; • Job security for those on contract basis; • Delays in obtaining extensions for officers on secondment. • Reluctance of experienced officers to join DMC due to the fixed salary scale and lack of other perks such as loan facilities, salary increments and medical insurance schemes. 3.7 Restructuring of the DMC With the expansion and consolidation of activities of the DMC, the need for restructuring the DMC has been identified after several consultations with the Salaries and Cadre Commission. A draft proposal of the restructured organisation with the SoR was submitted for approval. Granting permanent employment to its contract staff is planned together with the restructuring process. 3.8 DMC Office The foundation stone was laid on the 27th December, 2008, and construction of the building is in progress. At present about 3 stories of the building is completed and it is expected to be completed by end of 2011. 3.9 Revision of the Disaster Management Act The Disaster Management Centre has been working on several shortcomings in the legal framework identified in the process of implementing the provisions of the Disaster Management Act No 13 of 2005. The revised draft of the act was presented to NCDM on the 28th of December 2010 and certain amendments were proposed.
4
Main Programmes at the National Level
4.1 Sri Lanka National Disaster Management Policy The Sri Lanka National Disaster Management Policy document was approved by the National Council for Disaster Management on the 28th of December 2010.
Disaster Management Centre
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Annual Report 2010
4.2 Corporate Plan The Corporate Plan 2010–2014 was prepared with the assistance of consultants funded by the UNDP. The Plan consists of vision, mission, strategies, goals, planned activities, progress monitoring, and performance evaluation. This was approved by the National Council for Disaster Management on the 28th Dec 2010. 4.3 National Disaster Management Plan The final draft of the National Disaster Management Plan has been completed and it is in the process of being reviewed for approval. 4.4 ‘Dayata Kirula’ Exhibition Training Division, with the Emergency Operation Centre (EOC) exhibited Disaster Risk Reduction materials at the Dayata Kirula in Kandy from the 04th February, 2010, with the aim of raising the awareness among the public on disaster risk reduction activities. The people were provided with important information on Preparedness, Mitigation, Early Warning systems, Emergency Response and coordination of relief etc.. 4.5 National Safety Day 2010 Commemoration of the National Safety Day 2010 was held in Jaffna in conjunction with District Secretariat and the other governmental and non governmental agencies. The NDMCC members gave their fullest support by sponsoring floats, prizes for school children and for journalists amongst others. Live coverage of the entire programme was carried out by ITN to enhance awareness among the general public on Disaster Risk Reduction activities in order to develop a culture of safety among the people of Sri Lanka. Over thousand of School children took part in the march past along with 19 floats displaying various disaster reduction activities.
th
VIPs at the National Safety Day Commemoration on the 26 December, 2010 watching the parade and the Minister of Disaster Management Hon. Mahinda Aamaraweera awarding prizes for school children in Jaffna
4.6
Advisory Committees
4.6.1 Development of Guidelines for Construction in Disaster Prone Areas The Technical Advisory Committee (TAC) which comprises of professionals from academia, technical agencies, and professional bodies meets regularly to discuss the best practices to be used in constructions in disaster prone areas. This committee has finalised the Guidelines for construction in areas prone to Landslides, Tsunami, Floods, and Cyclones. Type Plans to construct school buildings in hazard prone areas, especially in the Eastern Province, were developed and it will be submitted to the Ministry of Education. The Type Plan for post disaster hospital buildings is also developed by the Department of Buildings with guidance from this Committee. Disaster Management Centre
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Annual Report 2010
Training programme was conducted for selected other technical officers and engineers in Northern and Eastern Provinces in order to introduce guidelines developed. Furthermore several publications on building guidelines on construction in disaster prone areas have been revised and published by the committee 4.6.2 Emergency Response Committee Representatives from the Armed Forces, Police, National Hospital Colombo, Fire Brigade, NWSDB, CEB, Sri Lanka Telecom, and other relevant agencies are members of the committee. The committee meets once in four months under the chairmanship of Director General, DMC and review emergency preparedness in responding to disasters. 4.6.3 National Disaster Management Coordination Committee (NDMCC) As recommended by the International Strategy for Disaster Reduction (UNISDR) facilitating and monitoring the implementation of the Hyogo Framework for Action, Ministry of Disaster Management and the Disaster Management Centre established the NDMCC with representatives from Government agencies, donors, UN agencies, INGOs, NGOs, media, professionals, academic institutions and the private sector under the Chairmanship of the Secretary, Ministry of Disaster Management. The goal of the NDMCC is to contribute towards national efforts to reduce the impact of disasters and build disaster resilient communities. Starting from 14 members representing six organisations in 2007, the Committee has grown to 127 members representing 73 organisations by the end of 2010.
The NDMCC meets once a month to discuss in Nation DRR concerns.
4.6.4 Colombo Flood Mitigation Committee This Committee chaired by the Secretary to the Ministry of Disaster Management is represented by District Secretary Colombo, Divisional Secretaries, local authorities in the Colombo District, Sri Lanka Land Reclamation and Development Cooperation, Department of Irrigation, Urban Development Authority, Department of Land Use and Planning, Department of Agrarian Services, Central Environmental Authority, Navy and the DMC. The following are the main issues raised and discussed at the meeting: i. Unauthorised filling of wet lands, paddy lands, canal reservations, amongst others ii. Unclear maintenance responsibility of some canals and drains iii. Disposal of solid waste into the canal system iv. Financial constraints of maintenance of canals and drains Disaster Management Centre
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Annual Report 2010
4.7 National Symposium on Disaster Risk Reduction and Climate Change Adaptation (CCA) The Second National Symposium on Disaster Risk Reduction (DRR) and Climate Change Adaptation (CCA), was held on the 13th and 14th October 2010. This was another milestone in disaster management in Sri Lanka. The Symposium which coincided with the International Day of Natural Disaster Reduction had 4 main themes: Hazard, Vulnerability and Risk Assessment, Research and Educational Tools for Disaster Management, Meeting the Challenges of Climate Change, Preparedness, Early Warning and Response for Multi‐hazards. In total 39 research papers were presented and discussed at this symposium, while 15 posters were developed out of the proposals submitted. In addition 6 keynote speeches were delivered by eminent professional of the relevant technical sessions.
Presenting a DRR related study to the Audience at the National Symposium 2010 held at the SLFI
4.8 Website The DMC website was redesigned and is now available in Sinhala, Tamil and in English on www.dmc.gov.lk. The website is also made to be more interactive with possibility of uploading information, facilitated by the DMC.
5.
Mitigation and Technology Division
5.1
Introduction
The Disaster Management Centre observations during the last few years show that Sri Lanka faced extreme weather conditions as a result of climate change. Kaluthara, Gampaha Colombo, Galle and Matara districts have experienced severe floods during December 2009, January and May 2010. At the same time drought conditions were reported from Kurunegala, Anuradhapura, Ampara, Moneragala, Mannar, Vavuniya and Hambantota districts. High intensity of rainfall has increased the occurances of landslides in all the districts of the Central Province as well as Badulla district. Therefore Mitigation and Technology Division of the Disaster Management Centre has given high priority to implement projects in these districts to mitigate the impact of floods and landslides. Further DMC encouraged the rehabilitation of ancient tanks which were built as cascade systems to harvest rainwater and recharge ground water to minimize the impact of drought in drought prone districts. Disaster Management Centre
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Annual Report 2010
5.2 Disaster Mitigation Projects in Sri Lanka Considering the proposals submitted by the DMC, the government of Sri Lanka allocated Rs 100 Mn in 2010 for Disaster Mitigation Projects, out of which Rs. 30 Mn was allocated for Flood mitigation projects in Ampara, Baticaloa, Polonnaruwa and Puttalam districts and 30Mn for mitigation and stabilization of slopes in high risk landslide and rockfall areas in Kandy, Matale, Badulla and Nuwaraeliya Districts. 5.2.1 Flood Mitigation Projects Analysis of past damages, response, relief and recovery data of previous disasters depict the vulnerability of the districts for urban and riverine floods especially during monsoon periods. With consultation of the District Secretariat, Divisional Secretariat, Local Authorities, agencies such as the Irrigation Department, Provincial Irrigation Department, Department of Agrarian Development, Sri Lanka Land Reclamation and Development Cooperation etc., the DMC identified flood mitigation projects in districts of Kalutara, Colombo, Gampaha, Rathnapura, Galle and Jaffna districts highly vulnerable to urban floods. Inadequate maintenance of the irrigation and drainage canals, unauthorised filling and unauthorised construction obstructing canals and drains, insufficient capacity of culverts and inadequate coordination for the opening of river outfall are some of the reasons for urban floods. Therefore, DMC established a mechanism to clean and maintain canal systems especially in Colombo and Kalutara Districts. Secondly priority was given to rehabilitate secondary roads damaged by floods which could be used as evacuation routes. General mode of intervention of all flood mitigation projects were to; a. Remove vegetation and silt obstructing the free flow of water from canal beds b. Form embankments of canals to facilitate the movement of machinery along the canals for maintenance c. Rehabilitate flood bunds and minor structures in canals d. Rehabilitate identified roads used for evacuating victims and transport relief items to flood victims. Amount of funds released for flood mitigation in each district is given in Table 01 Table 01: Funds allocated for flood mitigation activities District Fund released during the year( Rs.Mn) Kalutara
21.5
Colombo
5.0
Ratnapura
1.0
Gampaha
1.9
Galle
5.0
DMC with the assistance of the Divisional Secretariats and other relevant agencies has developed drainage maps for each DS Division in Colombo district and the process of identifying agencies responsible for maintenance is in progress. DMC actively contributed to the Task Force appointed by the Secretary to the Ministry of Defence to minimize flood risk in the district of Colombo. Disaster Management Centre
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Annual Report 2010
5.2.2 Drought Mitigation Projects With an annual loss exceeding Rs 300 million, drought can be considered as a frequent disaster which has a high negative impact on the social, environmental as well as the economy of Sri Lanka as it affects sectors such as agriculture, tourism, forestry, and energy. Based on the funds released for relief activities in the past, districts such as Anuradapura, Kurunegala, Moneragala, Hambantota, Jafna, Mannar, Vavuniya and Trincomalee located in Dry zone of Sri Lanka has been identified as the most vulnerable districts for drought and mitigation programme has been implemented with the available funds. Primarily, attention was given for Rehabilitation of small tank cascade system in drought prone district such as Kurunegala and Moneragala to be used as water storage as well as to enrich the groundwater potential of the surrounding areas. Projects such as development of water schemes to provide drinking water, rehabilitation of irrigation tanks and bunds, construction of shallow wells, deep wells and agro wells which could be used in drought periods were also funded by the DMC to minimise the impact of drought. Drinking water supply schemes were completed and work on cascade development projects are in progress. Allocations of funds for each district are given in Table 02. Table 02: Fund allocated for Drought Mitigation District Fund released during the year (Rs.Mn). Kalutara Anuradapura Kurunegala Moneragala Kandy Hambantota Jaffna Mannar Vavuniya Trincomalee
19.6 1.1 6.0 8.4 2.0 0.9 1.7 7.3 1.8 0.8
Removal of earth bund obstructing free flow Rehabilitation of Medawachchiya Maha Wewa ‐Kurunegala of Storm Water at Manalkadu
Disaster Management Centre
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Annual Report 2010
Development of National Plan for Drought Mitigation The DMC developed a concept note for a National Plan on Drought Mitigation in Sri Lanka and a committee was established with representatives from government agencies and experts in the field of drought management to develop the Plan. Other DRR interventions Rs. 3.5 Million was allocated to establish a lightning conductor system and for rehabilitation of the entrance of the Mihinthala Seya in Anuradhapura district as the situation was causing high risk of lightning to large numbers of people visiting the temple. 5.3 Flood Mitigation in Ampara, Baticaloa, Polonnaruwa and Putlum Districts 5.3.1 Flood Mitigation in Ampara and Baticaloa Districts Amapara and Batticaloa districts have been subjected to floods frequently. Filling of low lying area for the establishment of housing projects has aggravated this situation and the DMC has identified the need for a flood mitigation plan in those two districts. In order to reduce flood risk in above districts DMC developed a comprehensive flood mitigation programme called a “Comprehensive Study on Flood Mitigation in Ampara and Baticaloa Districts” with the financial assistance of UNDP. The study was completed in April 2010 and the findings and recommendations were discussed with respective officials in both the districts as short term and long term measures to minimise effect of flood. Actions have been taken to purchase two barge mounted excavators and four tractors and trailers to strengthen the capacity of the maintenance units of government agencies to carry regular maintenance programmes on priority basis as recommended in the study. 5.3.2 Flood Mitigation in Polonnaruwa and Puttlam Districts Having discussed with the District Secretary, Irrigation Department officials and Local Authorities, priority projects were identified to minimise the impact of flood in Pollonnaruwa district. Cleaning of Hamilton Canal at Nattandiya, Wennapuwa and Mahawewa was completed at the total cost of Rs. 7.05 million. Funds allocated for the year was completely used and work in Ampara, Batticaloa and Polonnaruwa districts is still in progress. Table 03: Fund allocated for Flood Mitigation
District Puttlam Polonnaruwa Ampara and Batticaloa
Disaster Management Centre
Fund released for activities during the year (Rs.Mn) 0.3 5.0 25.0
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Annual Report 2010
5.4
Paru Ela Canal Cleaning project in Puttlam District Mitigation and Stabilisation of Slopes in High Risk Landslides and Rockfall Areas/Sites in Kandy, Matale, Badulla and Nuwaraeliya Districts
Landslide mitigation and stabilisation of slopes in high risk landslide and rockfall sites in Nuwara Eliya, Kandy, Badulla districts and land subsidence work in the district of Matale were co‐ordinated by the DMC. This project is implemented by the National Building Research Organization. Total allocation for the project is Rs 35 Mn for the year 2010. Project is in progress and the financial details of the projects are given in Table 03 Table 03: Funds Allocated for Landslide Mitigation District Fund released for activities during the year (Rs.Mn.) Kandy, Matale, Badulla and 51.0 Nuwaraeliya Districts
5.5 Conducting an Integrated Strategic Environmental Assessment (ISEA) for the Northern Province DMC collaborated with CEA to develop ISEA for Northern Province. UNDP and UNEP provided financial and technical assistance. Mapping of environmentally sensitive areas, and areas prone to Natural Hazards, identification of natural resources available and heritage sites were undertaken with relevant state sector organisations. Maps indicating opportunities available for development in Northern Province without disturbing environmentally sensitive areas and avoiding disaster prone areas were developed and presented to all relevant authorities. Disaster Management Centre
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Annual Report 2010
Map indicating areas for development
5.6
Risk Profile Project The risk profile would serve the purpose of providing decision makers and planners with credible information on the location, frequency and impact of main hazards affecting the country as well as information on the vulnerable elements at risk. With this knowledge, policies and strategies can be formulated while mitigation, preparedness and contingency plans can be developed incorporating risk reduction factors into development projects. In this project the Disaster Management Centre coordinates monitors and provides necessary technical assistance while monitoring, evaluation and financial support is given by the UNDP. Technical agencies of the relevant fields implement the project for each hazard. Responsibility Project Implementation Technical Support / additional support
Project coordination, logistics, monitoring , evaluation and technical support Project Monitoring, evaluation and funding GIS Data, Maps standards Statistics, Risk Indicators and standards Landslide hazard and risk mapping Coastal hazard and risk mapping Flood hazards and risk mapping Cyclone hazard and risk mapping Drought hazard and risk mapping Disaster Management Centre
Disaster Management Centre
United Nations Development Program Disaster Management Centre National Building Research Organization (NBRO) Department of Coastal Conservation (CCD) Department of Irrigation Department of Meteorology Department of Agriculture
17
Department of Survey Department of Census and Statistics
Faculty of Engineering, University of Peradeniya ‐ ‐ Faculty of Agriculture University of Peradeniya
Annual Report 2010
Progress as per 31st Dec. 2010: I.
Coastal Hazard Mapping Project: Tsunami Hazard mapping for the Southern Province was completed. The project is to be completed by 31st March 2011.
II.
III. IV. V.
5.7
Figure 01: Part of the Tsunami Hazard Map – Coast of Galle City Landslide Hazard Mapping: Hazard maps at the scale of 1:10,000 was completed for Nuwaraeliya district. A workshop was organized at Hangurnketha DSD with the presence of Divisional Secretariat and other government agencies to provide awareness of the use of such hazard maps for local level development and decision making. Drought Hazard Mapping: Almost 80% of the project was completed by 31st Dec. 2010. The project is to be completed by March 2011. Cyclone Hazard Mapping Project: 15% of the Project was completed. Balance work is yet to be conducted with the assistance of foreign experts in 2011. Flood Hazard Mapping Project: The project is not yet commenced. Discussions with Dept. of Irrigation are in progress.
Sentinel Asia Systems Implementation Sentinel Asia (SA) is a voluntary basis initiative led by the Asia Pacific Regional Space Agency Forum (APRSAF) to support Disaster Management activities in the Asia‐Pacific region by applying the Web‐GIS technology and space based technology, such as earth observation satellite data. "Sentinel Asia" was originally proposed in November 2004 as maximum potential of rapid technological advances in the region may be used, and data could be delivered quickly via the internet as easy‐to‐interpret disaster‐related information. The main goals of the SA implementation can be outlined as follows: • Construction of a 'life‐first society' by ICT & Space technology • Improvement of speed and accuracy for disaster preparedness and early warning • Minimizing victims and socio‐economic losses due to disasters.
Disaster Management Centre
18
Annual Report 2010
5.7.1 Sentinel Asia System Training The Fifth Sentinel Asia System Operations training was conducted from 22‐26 February 2010 in Colombo. The training was jointly sponsored by Japan Aerospace Exploration Agency (JAXA), DMC and the Ministry of Disaster Management. A total of 33 participants including 19 international participants from 11 countries participated.
Participants of the 05th Sentinel Asia System Implementation Training, Colombo. 5.7.2 Emergency Request for Satellite Observation Japan Aerospace Exploration Agency (JAXA) along with the Sentinel Asia and ADRC provides facilities to request satellite images during emergency situations. There were two successful satellite observations which captured flood inundation areas in 2010. Observation 1: 19th May 2010, on Colombo and Gampaha floods. Observation 2: 10th December 2010 on Northern floods. In both cases DMC received satellite images within 48 hours of the request and through that flood inundation maps were prepared and disseminated to the relevant parties.
Map produced by Alos Palsar radar images acquired on 19th May 2010 for Gampaha flood inundation. Raw data provided by JAXA under the SAS Operation. Disaster Management Centre
19
Annual Report 2010
5.7.3 Sentinel Asia WINDS System Installation Information communication in the Asia‐Pacific region still faces difficulties, and this problem is higher in some Sentinel Asian countries which faces the narrow‐band problems in utilising disaster information for their activities. In order to improve accessibility to disaster information provided by Sentinel Asia by narrow‐band users in Asia‐Pacific region SA Step2 system was developed as the local mirrored system using Internet and Wideband Inter‐Networking Engineering test and Demonstration Satellite (WINDS). SA Step2 system can provide the local mirrors called “Regional Server” and “Client Terminal” which transfer disaster information to users by Internet and WINDS and make quick utilization of disaster information at user side. Installation of equipment was postponed to January 2011 as the DMC planned to move to a new location. 5.8 Implementation of ICT Policy in DMC In order to ensure smooth functioning of ICT systems and usage of ICT equipment the following steps were taken under the ICT Policy implementations. 5.8.1 Improve a computer network system by providing centralized server controls 5.8.2 Improve an antivirus protection with centralized control and frequent monitoring facility 5.8.3 Prepared action plan and identify priorities to implement ICT policy implementation 5.8.4 Conducted assessment involving all DMC staff to prepare an annual training plan to build capacity in ICT.
6.
Training & Public Awareness Division
6.1 Training & Public Awareness Division The Training and Public Awareness Division is responsible for conducting training and public awareness programmes for internal staff, vulnerable communities, government and nongovernmental stakeholders. Most of the programmes were organized and conducted by DMC in collaboration with UNDP and other government and nongovernmental stakeholders. 6.2 Development of Awareness Creation materials The available awareness creation materials on Disaster Risk Reduction (DRR) were collected from agencies engaged with the development of DRR materials and gaps were identified. Based on the requirement materials were developed with assistance of relevant technical agencies. This includes a cartoon booklet and an awareness booklet on landslides and floods. Supplementary reading materials on Disaster Management have been developed for the school children with the assistance of National Institute of Education and respective technical agencies. Funding support provided by UNDP. 6.3 Mobile Training Unit Mobile training unit with sound systems, a stage, and video facilities was developed to be used in exhibitions and other public places with a large gathering all over in the island with the funding support from UNDP. Mobile Training Vehicle was used in following programmes in given Districts. District
Programme
Date th
th
1.
Rathnapura
Exhibition in Rathnapura
18 – 19 September 2010
2.
Kurunegala
Exhibition in Alawwa
13th – 17th October 2010
3.
Gampaha
Exhibition in Negambo
27th – 28th October 2010
4.
Badulla
Exhibition in Badulla
30th – 31st October 2010
5.
Kalutara
Exhibition in Kalutara
22nd–28th November 2010
Disaster Management Centre
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Annual Report 2010
6.4 Preparedness Workshops on Upcoming Monsoon In order to be able to face the monsoon season two workshops were organised focusing on the required preparedness and responsibilities of respective agencies. The first was held on the 24th September 2010 in Batticaloa with participation of 47 members from different agencies of Ampara, Batticaloa and Trincomalee districts while the second workshop was held on 01st October 2010 in Vavuniya with 30 members from different agencies of Jaffna, Kilinochchi, Mulative, Mannar Districts. 6.5
Stakeholder Meeting on “Strengthening Essential Services Contingency Planning‐ as a part of the Government Pandemic Preparedness and Response plan” The detection of the Pandemic AH1N1 in the country highlighted the importance of having a good coordination and response mechanism with all stakeholders especially amongst the different sectors for multi‐sector planning and cooperation. Upon the request of the World Health Organisation (WHO), the Disaster Management Centre coordinated the stakeholders’ meeting to strengthen systems beyond health with participants from Essential Services in Sri Lanka. This meeting enabled participants to brainstorm on how to strengthen existing coordination mechanisms amongst the different sectors and to take steps in establishing a Business Continuity Plans in essential services. The ultimate objective is for essential services to prepare their contingency plans that can be implemented during any emergencies such as the Pandemic AH1N1. This meeting was held on 21st October, 2010, at the Taj Samudra Hotel Colombo with the participation of members from 13 sectors. 6.6
National Level Training Programmes
6.7
District Progress
Training Module Disaster Management Refresher Training “Guidelines on construction in disaster prone areas” supported by UNDP, ADPC & Asia Foundation Access Database Training on Sri Lanka Administrative Services (SLAS)/ Sri Lanka Planning Services Officers (SLPS)
Target Group Assistant Coordinators of DMC
No of Days
Date
02 programmes of 02 day duration
1) 2)
nd
No of Participants
rd
2 , 3 Dec. 2010 th th 9 , 10 Dec. 2010
54
Engineers, Technical officers and Lecturers from Eastern Province DMC staff
02 programmes of 03 days duration
17 – 19 May 2010 th st 30 Aug. – 1 Sep. 2010
64
05 Days
September 2010
06
Trainees of SLAS & SLPS
02programme of 03 day duration
March 2010
08
Assistant Superintendents of Police
5 Days
5 – 9 July 2010
106
Certificate course in Tamil Language, University of Colombo
DMC Staff
120 hours (2hr per week)
Continuing
24
Incident Command System Supported by UNDP
Senior officers from districts of Batticalloa, Trincomalee, Pollonnaruwa & Nuwaraeliya
Disaster Management Planning seminar supported by US Embassy
DMC staff, Staff of Stakeholder agencies
Foreign Training and workshops Training of Trainers Programme on DM Safe Driving & First aid training supported by UNDP
DMC Staff
Disaster Management
Selected participants
th
th
th
th
th
3 programmes of 03day duration
Drivers of School Van and 1 day Private bus in Western Province
th
th
10 – 12 Feb. 2010 th
20 March 2010 nd
SAVER command & Control Training
Staff of DMC (EOC) & DDMCU
03 Programs of 3 day duration
Invest in Future
School Children & Teachers
01 day
Disaster Management Centre
rd
1) 20 – 23 July 2010 th th 2 Programmes of 8 duration 2) 17 – 20 Aug. 2010 th th 14 – 17 Sep. 2010 th th 03 Programmes of 05 days 1) 15 – 19 Feb. 2010 nd th duration 2) 22 – 26 Feb. 2010 th th 3) 20 – 24 Sep. 2010
21
25 25 43 14 25 3000
th
1) 2 – 4 Aug. 2010 th th 2) 12 – 14 Aug. 2010 th th 3) 16 – 17 Aug. 2010 st
74
31 March 2010
20 500
Annual Report 2010
1 2 3 4 5 6 7 8 9 10
1 2 3 4 5 6 7 8 9 10
36 14 6 2 3
4
19 16
67 1
75 33
20 3
67 31
7
4
5
3
3
4
1
6 5
33
14 4
5
38
8 5
26 28
3 5
6
6
8
11
13
1
2
16
2
3
4
1
1
4
9
1
3
6
15
2 2
12 6
1
2 3
1
1 1
18 10
5 8
31
2 1 3
3 7
8 1
8 20 4 15 13 13 41 15
4 1 2 1
1 1 2 1
2
2
1 3 4
11 6
4
13 14
3 40
20 162 2
23 17
2 14
5 6 8
5 8
1
15 14 9 7 13 7 10 8 12 14
4 8
4 7
2
5
5
Mannar 23 20
1 1 1
574 262
3
109 36
1
1 1
1 60 1 1 1 1 3 3
76 22 6
3
1
28
24 19
1
8 1 2
50 3
Total
Trincomalee
Anuradhapura
Polonnaruwa
32 26
2 6
16 6
Kegalle
2 12
4
2 1
Jaffna
25 19
3 5
1 1
Mulativu
4 6
1
1 1
Vauniya
10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27
Kilinochchi
9
Batticoloa
Ampara
8
Matale
Puttalam
7
Monaragala
Hambantota
6
Badulla
Matara
5
Kurunegala
Galle
4
Ratnapura
Kalutara
3
Kandy
Gampaha
2 Awareness Community Awareness School Awareness Government Officers Awareness (GN Division Sec., Dis. Sec.) Police Officers Awareness Armed Forces (Army, Navy, Air Force) Health Sectors Local Authorities (Urban Council, Munisipal Council) Political Authority (Pradeeshiya Sabha, Provincial Council) Private Sector Other (NGO) Training & Workshop Search & rescue First Aid Leadership Fire Fighting Camp Management Village Security Dengi/ Epidamic Prevention Disaster Safe Construction Technologies Hazard Mapping Other
Colombo 1
Nuwara - Eliya
Training & Public Awareness District Activities - 2010
670
1 1 1 10 2 4 30 10 2 50 31
1
3
4 4
10
8
3
15 52 47
6 6
12 13 19 0 38 79 100 49 44 66 348 42 906 87
7
Preparedness Planning Division
7.1 Introduction In accordance with the Disaster Management Act and as one of its main tasks, the Preparedness Planning Division undertook to develop Disaster Preparedness and Response Plans for all districts, DS Divisions, vulnerable Grama Niladhari Divisions, and for other organizations. The Disaster Management Plan is an instrumental document that illustrates the district mechanism established for responding to disasters. District Disaster Management Coordination Committees (DDMCC) were established to study disaster management issues in the district in the pre disaster phase and to coordinate emergency response activities during disasters. The Committee consists of all key stakeholders, representatives from INGOs/NGOs, and others. These members are given different tasks such as early warning dissemination, search and rescue, camp management, etc. Sub committees have appointed for different tasks. The plan clearly lists out the roles and responsibilities of all sub committees. 7.2 National Disaster Management Policy and National Emergency Operations Plan Preparation of the National Disaster Management Policy was completed in January, 2010. It was approved at council meeting held on 28th December 2010. The preparation of National Emergency Operation Plan (NEOP) commenced in September, 2010 the draft framework for NEOP has been completed. Disaster Management Centre
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Annual Report 2010
7.3 Preparation of District Disaster Management Plans Disaster preparedness plan is a useful document which gives the district mechanism for responding to disasters if and when a disaster occurs. The District Disaster Management Coordination Committee is the main management body in the district. The members of the committee, the sub committees and their roles and responsibilities are listed in the plan. Also these plans contain base line data of the administrative area, risk and vulnerability assessment for the hazards prevailing in the area, contact details of focal points, resources available in the area and responsibilities of different stakeholders involved in disaster response etc. During the year 2010, many District Disaster Management plans (Badulla, Matale and Nuwaraeliya) was completed. By end of Year 2010, altogether 16 district plans have been printed. These plans have been distributed among the members of District Disaster Management Coordination Committee for their usage during a disaster. The draft final plans for Moneragala, Trincomalee, Batticaloa and Ampara Districts are ready with final proof reading. Initial awareness workshop on preparation of Jaffna District Disaster Management Plans was conducted in March, 2010 and the draft plan is ready.
Nuwara‐Eliya, Badulla & Matale District Plans
7.3.1 Divisional Disaster Management Plans Forty divisional disaster Management planning workshops were conducted in 12 districts. Printing of 09 divisional plans were completed. By end of year 2010, altogether 226 initial workshops & 80 final workshops have been held to prepare the divisional disaster management plans. 7.3.2 Grama Niladari Level Preparedness Activities Preparedness activities have been conducted in most vulnerable Grama Niladhari Divisons, by the District Disaster Management Coordination Units. These activities are: • Awareness on hazards, identification of risk, early warning, etc. • Formation of disaster management committees and sub committees • Preparation of the community level hazard map showing risk areas, evacuation routes to safe locations, etc. • Providing training on search and rescue, first aid, camp management etc. • Provide early warning dissemination equipment such as megaphones, public address systems, sirens, rain gauges • Conducting mock drills By end of year 2010, 1216 initial workshops & 360 final workshops have been held to prepare the Grama Niladhari level Disaster Management Plans.
Disaster Management Centre
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Annual Report 2010
Hazard Mapping Programme at Rekawa GN in Hambantota District
7.3.3 Preparedness activities for disasters related to large dams
1. Considering the possibility of dam related disasters during a cyclone period or due to an earth tremor, the Disaster Management Centre has initiated preparedness activities for the communities in downstream of large dams for their safety. This is one of the activity in the ongoing Dam Safety &Water Resource Planning Project (DSWRP) implemented by the Ministry of Irrigation and Water Management. 2. 16 large dams have been selected for the preparedness planning programme. Basic inundation maps have been prepared under the Dam Safety Project during the feasibility stage. The Disaster Management Centre used these maps to identify the vulnerable GN divisions and detailed maps have been developed for some schemes. Initial preparedness activities have been commenced in Nachchaduwa, Randenigala, Samanala‐wewa this year. Consultants attached to the Down Stream Water Resources Management Project have prepared Emergency Action Plan (EAP) for Nachchaduwa irrigation tank and DMC has given comments on the plan before finalizing. 7.3.4 School Disaster Safety Programme The School Disaster Safety Programme was implemented by the Ministry of Education in collaboration with the Disaster Management Centre, National Institute of Education and the GIZ. The main goal of this programme is to establish disaster safety school communities. A manual in school disaster safety was prepared and printed in Sinhala and Tamil languages. Distribution of these manuals to all zonal education divisions has been completed. The school disaster safety programme is coordinated by the District Disaster Management Coordinators in all districts except in Northern and Eastern Provinces. The main activities in this programme are preparing the school hazard map, forming disaster management school committees and sub committees, conducting mock drills, providing first aid training for selected student groups, providing equipment such as fire extinguishers, rain gauges etc. Disaster Management Centre
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Annual Report 2010
School Disaster Safety National Guidance Book
7.3.5 Strengthening of Disaster Response Capacities of Local Authorities/ Purchase of Equipment and Distribution to Local Authorities In order to fulfil the need of the Local Authorities involved in disaster mitigation & responses suitable machinery and equipments were provided. During the year 2010 six motor boats and 50 Anguls were purchased and distributed to local authorities in Kaluthara district. The DMC also purchased 200 fire extinguishers and which was distributed through the DDMCU of the different districts; 40 fire extinguishers in Kandy, 40 in Galle, 40 in Matara, 40 in Colombo and 40 in Kegalle were distributed to the committees established in fire vulnerable areas. In addition fire extinguishers were distributed to 9 schools by different DDMCU. 500 safety jackets were distributed among the DMC staff to be easily identified during a disaster situation. Fire Extinguishers DMC Safety Jackets 7.3.6 Earth Tremor / Earthquake Awareness Programme Considering the increasing trend of occurrence of earth tremors, the Disaster Management Centre initiated awareness programme on earthquakes at national level in March 2010 with the collaboration of University of Moratuwa. A leaflet is being prepared for school children on preparedness for earthquakes. Disaster Management Centre
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Annual Report 2010
7.4
Other Projects Conducted During Year 2010
7.4.1 Equipment donated under KOICA Project Following Machinery has been distributed to Local Authorities in Kaluthara District and Colombo Fire brigade has been given a fire truck. 1. Motor Grader for Agalawatta 2. Tractors for Agalawatta, Walallawita, Dodangoda & Beruwala 3. Backhoe for Walallawita 4. Dump Trucks for Agalawatta & Walallawita 5. Fire Truck‐for Fire Brigade, colombo Table 1: Summary of the Financial & Physical Progress of Programmes/Projects Implemented Under the Preparedness Plan Division. Allocation Rs M
Name of the Project Assisting state agencies to prepare preparedness plans
Expenditure Rs Milllion
5.0
Strengthening of Disaster response capacities of Local Authorities
Remarks
4.61
10
Purchase equipment for disaster preparedness and early warning
Physical Progress
For Details see Table 2 100% of has been completed
9.99
Motor Boats ‐6 Angul ‐50
500 Jacket Purchased and Distributed 1.0
1.00
200 Fire Ex
Purchased and Distributed
Table 2: Programmes conducted during 2010 at District Level by Preparedness Planning Division is given below
3 4
5
6
7
BATTICOLOA
COLOMBO
GALLE
GAMPAHA
HAMBANTOTA
JAFFNA
KALUTARA
KANDY
KEGALLE
KILINOCHCHI
KURUNEGALA
MANNAR
MATALE
MATARA
MONARAGALA
MULATIVE
NUWARAELIYA
POLONNARUWA
PUTTALAM
RATNAPURA
TRINCOMALEE
VAVNIYA
TOTAL
2
BADULLA
1
ANURADAPURA
N o
AMPARA
District
1
1
1
1
2
2
2
1
2
2
12
Activity
Preparation of Disaster Management Plans Printing District Disaster Management Plan Divisional Initial workshops Divsional final workshops GN level Preparedness workshops Conducting GN Mock Drills for GN Divisions Preparation of GN Plans for Downstream of Major Dams School Disaster
3
2
2
2
2
3
2
4
3
23
1 3
7
5
1
5
3
11
5
3
20
73
10
4
18
12
5
1
20
8
78
2
1
1
4
8
8
Disaster Management Centre
26
Annual Report 2010
Safety Programmes 8
9
10
11
12
13 14
School Awreness Programme Hospital Disaster Mock drills Awareness ProgrammesLightning Awareness ProgrammesForest Fire Capacity Building Programmes National Safety Day Programme Deyata Kirula Exhibition
12
12
1
1
1
1
1
1
1
1
1
3
7
1
1
11 1
1 1
1
8.
Emergency Operations Centre
8.1 Introduction The Emergency Operations Centre (EOC) was established in 2006 and functions 24 hours, seven days a week. Emergency Operations Centre receives Early Warning information regarding impending disasters from technical agencies. DMC collect and maintain all information on natural and manmade disasters throughout the country and prepare a daily situation report, which is distributed to all media institutions and to the Ministry. In the event of a natural or manmade disaster, Disaster Management Centre coordinates emergency response; mobilisation of resources, emergency relief supply with the support of Police, Armed Forces and other relevant stakeholders to ensure quick evacuation and efficient distribution of relief items. UNICEF, UNHCR, WFP, UNESCAP, UNOCHA, UNDP, IOM and the Red Cross have been supporting Disaster Management Centre continuously in Disaster Emergency Response activities and relief distribution activities. 8.2 Events carried out Major urban flood occurred during 13th to 25th May, 2010 affecting Kalutara, Gampaha, Colombo, Galle, Puttalam and Matara Districts. During this disaster 141,364 families were affected and 18 deaths were reported. Around 1542 houses partially damaged and 448 fully damaged. Flood Rescue Kadduwa, Matara. May, 2010 Disaster Management Centre
27
Annual Report 2010
Disaster Management Centre (DMC) coordinated with Navy and provided boats to affected districts and established 02 water purification plants in Gampaha District. DMC distributed 90 water pumps, 530 Kitchen utensils, 380 tents and other non‐food relief items to affected districts. Rainfall of 440 mm was received on 10th November creating flash floods in Colombo. EOC coordinated with the relevant local authorities and security forces to clear the access roads and alternative routes and provided relief for the affected persons. Flood Situation at Parliament complex, November, 2010 Manual transferring of patient to upstairs wards. Nov., 2010 North Colombo Hospital 22nd November to 10th December 2010, total of 105,974 persons (26,825 families) (As at 8 December 1200hrs) were affected by heavy rains and floods across the country, including 94,883 persons (25,460 families) in the northern region. EOC coordinated emergency response relief activities with relevant authorities till situation became normal. During the forest fire at Hantana in Kandy District, Pidurutalagala in Nuwara Eliya District, Wilgamuwa in Matale District and Embilipitiya in the Ratnapura District, DMC coordinated with Air Force, Police and Army to control and extinguish fire. DMC coordinated with Air Force and provided helicopters to evacuate patients from the Somawathiya Temple during flood in May, 2010. 25 double cabs were distributed to 25 districts and two double cabs, one Land Cruiser, one emergency command vehicle and two coaches were purchased to the DMC under “Disaster Management Communication and Response Capacity Development Project. New Vehicles, were distributed to all 25 Districts, Dec., 2010
Disaster Management Centre
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Annual Report 2010
8.3
Improving Emergency Response Capacity
8.3.1 Establishing teams of 1st responders for Chemical Accidents Fourth module of the training programme was conducted for 1st Responders from Army, Air force and Fire Brigade in June, 2010, with the technical assistance of Organisation for Prohibition of Chemical Weapon Convention (OPCW) and National Authority for implementation of chemical weapons in Sri Lanka. 8.3.2 Establishing teams of 1st responders for Radiological Emergencies One training Programme on Radiological Emergencies was conducted for 1st Responders from Army, Air Force and Fire Brigade in September, 2010.
Washing Unit of Radiological Emergencies, Sep., 2010
Training Programme on Radiological Emergencies, Sep. 2010
8.3.3 SAVER Training Three training programmes on “Systematic Approach to Vital Emergency Response” (SAVER) were conducted for DDMCU staff, representatives from political authority and other stakeholders. 8.3.4 Evacuation Drills In order to enhance the preparedness and safety of coastal communities 03 National Level tsunami evacuation drills were conducted on 13th July, 13th October and 22nd December, 2010, covering 13 coastal Districts. Prior to the exercises, community awareness programs and press briefings were conducted. Areas to be improved were identified and measures have been taken to fill the gaps in the Early Warning process by the DMC. However, during the last exercise conducted on 22nd December 2010, DMC was able to improve the situation and evacuate communities within 20 to 45 minutes in 13 Districts. Debrief on Evacuation Drill, Oct., 2010
Disaster Management Centre
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Annual Report 2010
8.4
Early Warning Dissemination Capacity Improvement
8.4.1 Early Warning Towers • •
Under the “Disaster Management Communication and Response Capacity Development Project” 52 towers constructed last year were commissioned and connected to National Early Warning Dissemination Network. Under Phase II of “Disaster Management Communication and Response Capacity Development Project” funds have been provided to erect 25 additional Early Warning Towers and 25 locations were selected to erect Early Warning Towers. Construction of 07 towers and foundation of 07 towers were completed.
8.4.2 Radio Communication •
• •
Under Phase I of “Disaster Management Communication and Response Capacity Development Project” 14 handheld radios, one VHF base station, one HF base station each were provided to Gampaha, Puttalam, Kalutara, Matara, Hambantota, Kandy, Badulla, Ratnapura, Ampara, and Trincomalee Districts. Satellite Telephone facility was provided to Jaffna, Ampara, Trincomalee, Matara, Gampaha, Badulla, and Kandy Districts. Under the project funded by UNESCAP, one VHF base Station one HF base Station and 20 handheld radios were provided to Colombo, Galle, and Batticaloa Districts to enhance national capacity for Early Warning Dissemination in Sri Lanka.
8.4.3 Enhancing National Capacity for Early Warning Dissemination in Sri Lanka • • •
8.5
Several discussions were held with TRC and mobile telephone service providers on improving present disaster early warning dissemination through SMS and Cell Broadcast. 207 Mega Phones, 05 PA equipment were provided to the Tsunami vulnerable coastal Districts. Distributed 202 rain gauges mainly for landslide vulnerable Districts. Other Activities
8.5.1 Disaster Information System (Desinventar) The Desinventar database has records on disasters that have occurred during past 35 years. Emergency Operations Centre updates DesInventar database. The DesInventar link is http://www.desinventar.net/ 8.5.2 Sri Lanka Disaster Resource Network (SLDRN) SLDRN is updated quarterly by the EOC with the assistance of UNDP.
Disaster Management Centre
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Annual Report 2010
9. Contribution of the United Nations Development Programme (UNDP) to Disaster Risk Management 9.1 Introduction The United Nations Development Programme (UNDP) in Sri Lanka, through the Disaster Risk Management (DRM) Programme, has been providing technical and financial assistance to the Disaster Management Centre (DMC) since its establishment in 2005. In 2010, the UNDP DRM Programme focused mainly on the activities to integrate or mainstream the Disaster Risk Reduction concerns into the development planning of the country. The main activities include; Integrated Strategic Environmental Assessment for the Northern Province, developing the Risk Profiles for major natural hazards, developing guidelines and plans for disaster resistant housing construction, Climate Change Adaptation related activities, strengthen partnerships with government agencies, I/NGOs and the private sector agencies in disaster management, and developing educational material for school children on Disaster Risk Reduction. In addition, the programme significantly contributed towards strengthening Sri Lanka’s capacity in Post‐disaster Damage and Loss Assessments. Main Activities Undertaken under UNDP Funding 9.2 Disaster Risk Assessment 9.2.1 Development of Risk Profile for Major Natural Hazards Development of Risk Profiles for landslides, coastal hazards and drought were initiated in late 2009. The risk profile will identify the risk levels of different geographic areas for a particular hazard or for multi hazards which will enable the disaster managers to plan and prioritize preparedness and mitigation efforts and the development planners to avoid high risk areas in development and to adopt mitigation measures where necessary. Risk Profile development was undertaken in collaboration with relevant technical agencies under the overall coordination of the DMC. By the end of the year 2010, drought, landslides and coastal hazard profiles achieved a substantial progress (Drought – 80%, Landslides – 75%, Coastal Hazards – 35%) where as the cyclone and flood hazard profiles were slow progressing (Cyclone – 15%, Floods – 10%). 9.2.2 Flood Mitigation Study in the Eastern Province A study was undertaken to investigate the reasons for flooding in Ampara and Batticaloa Districts and to make recommendations to minimise it. The study team has submitted a comprehensive report on the causes of flooding and the options to mitigate floods with the engineering drawings, BOQs etc. DMC will use this study as a guide in flood mitigation work in those districts. 9.2.3 The Integrated Strategic Environmental Assessment (ISEA) for the Northern Province Disaster Management Centre in collaboration with the Central Environmental Authority (CEA) with technical and financial support from UNDP and UNEP undertook a Strategic Environmental Assessment integrated with Disaster Risk Reduction Concerns for the Northern Province in order to facilitate sustainable development in the area. ISEA identified the areas prone to different hazards, environmentally sensitive areas, areas that can be used for the safe extraction of water and other mineral resources for Disaster Management Centre
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Annual Report 2010
development activities etc. Outputs of the assessment have already been shared with the key development agencies.
Collaborative agencies at a discussion in the field ‐ Jaffnna 9.2.4 Promote Disaster Resilient Housing and Other Infrastructure With the support of the UNDP, the DMC appointed a Technical Advisory Committee (TAC) to review guidelines on constructions in hazard prone areas developed by different agencies. The Committee consists of professionals in the fields of structural and civil engineering, quantity surveying, geology, and others from the University of Moratuwa, University of Peradeniya, Open University of Sri Lanka, Department of Buildings, National Housing Development Authority (NHDA), Ministry of Healthcare and Nutrition, Ministry of Education, National Building Research Organisation (NBRO), and other agencies. During the year 2010, following activities were undertaken with the guidance of the Technical Advisory Committee; I. A national workshop on ‘Disaster Resistant Construction” was conducted for the officials of the agencies involved in the housing and infrastructure development projects in the Northern and the Eastern Provinces. II. A checklist with Disaster Risk Reduction elements to be used by the local authorities in building approval was finalized. III. A “Type Plan” for a Disaster Resistant Hospital Building was finalized. IV. A training programme was conducted for the Civil Engineering Staff of the Technical Colleges of the Eastern Province on “Disaster Resistant Construction” as a part of incorporating Disaster Risk Reduction into the Civil Engineering curriculum of the Technical Colleges. V. Course Modules of 3 day training programmes for Engineers and Technical Officers on “Disaster Resistant Housing Construction” were developed. These modules will be used for the training programmes in 2011. Disaster Management Centre
32
Annual Report 2010
9.3 Activities on Climate Change Adaptation 9.3.1 Establishment of Community Level Climate Change Adaptation Models i. Drought adaptation programme – Kindiliya, Moneragala A drought adaptation model project was developed to be implemented in Kindiliya in the Wellawaya DS division of Moneragala district. The project is implemented in collaboration with the Department of Agrarian Development (DAD) and the Natural Resources Management Centre (NRMC) of the Department of Agriculture. Renovation of Kindiliya tank, which had been abandoned for hundreds of years, catchment conservation, train farmers on best agricultural practices for drought are the key components of the project. By the end of the year, renovation of the tank was completed but it was breached again due to the heavy rains in late November. Other activities will be completed in year 2011. ii. Flood adaptation project A pilot project was implemented in Kolamediriya (Bandaragama) in Kalutara district to demonstrate and train farmers on the techniques available to cultivate paddy under floods, in collaboration with the Rice Research and Development Institute (RRDI) involving nearly 25 farmers. Different flood resistant rice varieties and different combinations of cultural practices were tested. The project produced some convincing results and will continue in 2011 for the second phase. iii. Community seed bank as a climate change adaptation technique for drought and flood mitigation Another climate change adaptation model was initiated in Sathurukondan, Batticaloa to develop a community seed bank with seeds of crop varieties tolerant to drought and floods. During the year, the Sathurukondan Farmer Organisation was trained on seed bank establishment and maintenance. Initially, 61 local cultivars of different crops have been identified and the first round of multiplication was completed. Farmer organizations are involved in the second round of multiplication. Out of the harvest received after the first round, 1/4 has been stored in the seed bank (small amounts) and 1/4 has been preserved in the eastern university. 9.3.2 Development of Education and Awareness Materials on Climate Change i. Salinity adaptation model and awareness DMC in collaboration with the Rice Research and Development Institute (RRDI) with UNDP support implemented a successful project in Puttlam district on adapting farmers to cultivate paddy in saline soils. During 2010, RRDI was supported to develop awareness materials (video film, poster, leaflet and a booklet) on how to overcome soil salinity in paddy farming in all three languages. RRDI will use these materials in training the agricultural instructors and other extension officers and the farmers. ii. Development of a Practitioner Guidebook with Best Agricultural Practices for Floods and Drought DMC in collaboration with the Council for Agricultural Research Policy (CARP) developed a guidebook with best agricultural practices for floods and drought. The book has been developed in all three languages and it is meant for the field level agricultural extension workers to disseminate knowledge to the farmers which will help minimizing the crop losses due to extreme weather conditions. Disaster Management Centre
33
Annual Report 2010
9.4 Programmes on Training and Awareness 9.4.1 National Training Programme on Coastal Risk Assessment DMC with the support of the UNDP Disaster Risk Management Programme organized a training programme on Disaster Risk Assessment with special emphasis on coastal disasters. More than 25 officials from relevant agencies were trained under the programme where well reputed international resource persons conducted sessions. 9.4.2 Training Programmes on Incident Command System More than 75 government officers from the districts of Batticaloa, Trincomalee, Nuwara Eliya and Polonnaruwa were trained on the Incident Command System (ICS) a system used in efficient management of emergencies. The selected officials are directly involved in disaster response at district level and the training programme will ensure effective and efficient disaster response. 9.4.3 Second National Symposium on Disaster Risk Reduction (DRR) and Climate Change Adaption (CCA) The National Symposium on DRR and CCA was held in October 2010 for the second consecutive year where more than 40 quality researches on the subject were presented and 200 professionals were attended. The symposium provides a forum to bring the research findings related to DRR and CCA to the notice of the planners and the policy makers. Parallel to the event, an awareness session on the importance of “Making the Cities Resilient to Disasters” was held targeting the key officials from the municipal councils and urban councils. 9.4.4 Development of Supplementary Reading Materials on Disaster Management for School Children DMC in collaboration with the National Institute of Education (NIE) undertook developing a series of supplementary books for school children on Disaster Risk Reduction. Under this initiative, 10 supplementary books on landslides, drought, coastal hazards, Tsunami, lightning, cyclones, floods, earthquakes, human induced disasters and first aid will be developed. As the first stage five books were completed in both Sinhala and Tamil languages. Experts from the relevant technical agencies provided the technical content and the books were developed by the NIE resource persons. In addition, a cartoon booklet was developed targeting school children as well as the general public on the “Preparedness and Prevention from Flood Damage”. 9.4.5 Post‐disaster Damage, Loss and Needs Assessment (DaLA) DMC with the support of the UNDP and the World Bank introduced a standard Post‐disaster Damage, Loss and Needs Assessment after the floods occurred in May 2010. This methodology will assess the impact of floods on different sectors of the economy and on the GDP as a whole. Selected group of government officials from different sectoral agencies were trained by the World Bank experts while the assessment was going on. The National Council for Disaster Management advised to carry out a Post‐disaster Assessment using the same methodology after every major disaster. Disaster Management Centre
34
Annual Report 2010
9.5 Maintenance of the Drainage System in Menik Farm which was Established in 2009 DMC with UNDP and UNHCR support continued maintaining the drainage system of the Menik Farm welfare centres which was established in 2009. This ensured that there is no flood threat to the IDPs.
Drainage systems to minimise floods threat in Manik farm
Disaster Management Centre
35
DISASTER MANAGEMENT CENTRE STATEMENT OF FINANCIAL PERFORMANCE FOR THE YEAR ENDED 31ST DECEMBER 2010.
Operating Revenue
Note
Govt. Grant for Recurrent Expenditure Other Income
2010
2009
Rs.
Rs.
83,070,000.00 10,252,430.07 93,322,430.07
87,700,000.00 11,435,838.05 99,135,838.05
40,244,782.43 2,239,586.52 4,703,927.19 4,995,911.33 33,508,691.26 1,537,582.48 200,000.00 4,959,579.96 29,599,752.96 468,763.28 13,184,925.96 10,129,424.36
41,026,238.13 2,945,499.65 2,109,237.24 672,527.65 41,244,460.63 2,572,187.06 200,000.00 3,600,461.12 4,378,298.67 203,418.96 11,275,257.27
Total Operating Expenses
145,772,927.73
110,227,586.38
Surplus / (Deficit) from operating activities
(52,450,497.66)
(11,091,748.33)
Finance Cost Gain on sale of property plant & equipments Total non operating revenue (expenses) Net surplus / (deficit) before extra ordinary items Extra Ordinary items Net surplus / (deficit) for the period
(52,450,497.66) (52,450,497.66)
(11,091,748.33) (11,091,748.33)
9
Operating Expenses Personal Emoluments Travelling Expenses Supplies & Requisites Maintenance Expenses Contractual Services Other Recurrent Expenses Audit Fees Depreciation - Office Equipment - Motor Vehicle - Office Furniture '- Tsunami & Early warning Towers Other Expenses
10
37
Notes to the Annual Accounts - 3Ist December 2010 1.
2.
3.
Corporate Information 1.1
Disaster Management Centre (DMC) was established under the Disaster Management Act No. 13 of 2005 for assisting the National Council for Disaster Management (NCDM) in implementing Disaster Risk Management Activities.
1.2
Mission of the DMC is to create and sustain a culture of safety among communities and the nation at large through systematic management of natural, technological and man made disasters.
1.3
Vision of DMC is to ensure communities are prepared and safer.
1.4
The number of employees of the DMC at the end of year 2010 is 152.
1.5
Year 2010 has a special significance as the major floods experienced in May and October in five districts. The disaster situation has affected day to day activities of the people stressing the need for implementing disaster risk reduction measures to minimized disaster impacts.
Significant Accounting Policies.
2.1
Statement of Compliance The balance Sheet, related statements & notes to the accounts are prepared in accordance with generally accepted accounting principles in conformity with the Sri Lanka Accounting Standards.
2.2
Basis of Preparation These Financial Statements presented in Sri Lanka Rupees have been prepared on the historical cost basis.
2.3
Comparative Information The Accounting policies have been consistently applied by the DMC.
2.4
Financial Year Financial year of the DMC is the calendar year which ends on 31st December.
Assets and the Basis of Valuation
3.1
Non Current assets The non current assets are shown at cost less accumulated depreciation.
38
3.2
Depreciation 3.2.1 Depreciation is charged on straight line method at the following rates per annum.
• • • •
Office Equipment Vehicle Furniture & Fittings Tsunami Early Warning Towers
10% 20% 10% 5%
3.2.2 Depreciation is charged to the year of purchase as the assets are in use.
3.3
Inventories Inventories have been valued at the cost and are issued on first in first out basis. The closing balances of inventories are valued at the last purchased price.
39
DISASTER MANAGEMENT CENTRE STATEMENT OF CHANGES IN NET ASSETS FOR THE YEAR ENDED 31ST DECEMBER 2010. Treasury Capital Grant Balance as at 01.01.2009
164,267,971.75
Accumulated Fund (4,728,922.98)
159,539,048.77
Capital Grant Received `During the Year
-
Expenditure over income during the year
-
(11,091,748.33)
(11,091,748.33)
Prior Year Adjustments
-
(1,439,897.00)
(1,439,897.00)
Balance as at 31.12.2009
164,267,971.75
Capital Grant Received 'During the Year
88,639,991.16
-
Total
(17,260,568.31)
-
-
147,007,403.44
88,639,991.16
Expenditure over income during the year
-
(52,450,497.66)
(52,450,497.66)
Prior Year Adjustments
-
(10,475,620.48)
(10,475,620.48)
(80,186,686.45)
172,721,276.46
Balance as at 31.12.2010
252,907,962.91
40
DISASTER MANAGEMENT CENTRE CASH FLOW STATEMENT FOR THE YEAR ENDED 31ST DECEMBER 2010. 2010 Rs.
Cash Flow from operating Activities Excess / (Deficit) from Ordinary Activities Adjustments for; Depreciation Excess / (Deficit) before working capital changes (Increase) / Decrease in Inventories (Increase) / Decrease in Disaster Response Equipment in Stock (Increase) / Decrease in Work in Progress( Disaster Mitigation) (Increase) / Decrease in Work in Progress( Disaster Management Communication Pr (Increase) / Decrease in Refundable Deposits & Advances Increase / (Decrease) in Accrued Expenses Cash Generated / (Cash used in operation) from operation Interest Paid Income Tax Paid Net Cash used in Operating Activities
2009 Rs.
(52,450,498)
(11,091,748)
48,213,022
8,182,179
(4,237,476) (31,335) 138,071 (48,341,908) (1,646,421) 1,497,866 (52,621,203) (52,621,203)
(2,909,570) (142,754) 23,741,242 72,926,746 (565,926,858) (563,163) (1,751,957) (474,626,314) (474,626,314)
(119,088,890) (262,663,639) (381,752,529)
(44,621,011) (86,495,099) (91,126,941) (222,243,052)
Net Increase in Capital Gain Net Increase in Donations Net Increase in Treasury Deposit A/C Loan Agreement - Disaster Management Communication Project Loan Agreement - Disaster Management Investment in WIP Projects Net Cash from Financing Activities
(134,925,638) 9,653,597 91,460,521 154,520,743 87,816,223 208,525,447
355,262,570 29,124,573 (91,460,521) 383,978,058 676,904,680
Net Increase / (Decrease) in Cash & Cash Equalants
(225,848,285)
(19,964,686)
Cash Flow from Investing Activities Investment in Office Equipment & Furniture Investment in Tsunami Warning Towers (UNESCAP) Investment in Works Completed( Disaster Mitigation) Disaster Response Equipments Issued Net cash used in investing activities Cash Flows from Financing Activities
Cash & Cash Equalant at the Beginning of the year (Note A)
7,532,884
Cash & Cash Equalant at the End of the year (Note A)
(218,315,401) (234,410,308)
Note A : - Cash and Cash Equalant
31.12.2010
Cash Balance
41
27,497,571 7,532,884 0 31.012.2009
16,094,907
7,532,884
16,094,907
7,532,884
DISASTER MANAGEMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Note 01
Property, Plant & Equipments Cost
Office Equipments Motor Vehicles Furniture & Fittings Tsunami & Early Warning Towers (UNESCAP)
As at 01.01.2010
Additions
Disposals
As at 31.12.2010
36,121,136.23 43,242,560.00 3,246,191.29 1,034,880.05
13,778,915.79 104,756,204.82 553,769.55 262,663,639.06
-
49,900,052.02 147,998,764.82 3,799,960.84 263,698,519.11
83,644,767.57
381,752,529.22
-
465,397,296.79
As at 01.01.2010
During the Year
Depreciation
Office Equipments Motor Vehicles Furniture & Fittings Tsunami Warning Towers (UNESCAP)
Net Book Value
As at 31.12.2010
8,888,822.04 14,853,919.15 542,011.73 -
4,959,579.96 29,599,752.96 468,763.28 13,184,925.96
-
13,848,402.00 44,453,672.11 1,010,775.01 13,184,925.96
24,284,752.92
48,213,022.16
-
72,497,775.08
59,360,014.65
42
Disposals
392,899,521.71
Note 01 .1
DISASTER MANAGEMENT CENTRE OFFICE EQUIPMENT VALUE AS AT 31.12.2010 2009
2010
Value Rs
Description
Qty
Addition 2010 Rs.
Qty
Value Rs
Computer & Accessories 16,500.00 9,791.00 59,500.00 8,185.00 13,500.00 154,070.41 72,500.00 189,750.00 5,056,820.20 82,500.00 100,600.00 85,000.00 6,234,752.03 1,320,000.00 2,569,333.40 677,512.50 1,530,250.00 135,000.00 1,121,434.95 3,056,105.00 1,776,749.61 269,950.00 367,500.00 514,050.00 61,200.00 677,600.00 5,594,241.31 531,497.75 37,300.00 23,466.36 575,120.00 303,000.00 285,500.00 1,530,697.13 109,681.75 17,708.99 2,850.00 13,923.84 22,400.00
Access Point Paper Shedder Motor Bike Bicycle HP Laser Jet Printer UPS IBM A51 computers Photo Copy Projectors HP Laser Jet Printer HP Laser Jet Printer UPS IBM A51 computers IBM A51 computers IBM A51 computers Fax Machines Photo Copy Photo Copy Cameras Megaphone Television Scanner CD System Duplo machine Pen Drives GPS HP Notebook & FDD HP Laser Jet Printer HP Notebook & FDD - Telephone World Space Radio HP Laser Jet colour Printer HP Designet 500+ Printer PA Systems Safe Safe Stand Computer Modem UPS Battery UPS
1
44,000.00
16,500.00 9,791.00 59,500.00 8,185.00 13,500.00 154,070.41 72,500.00 189,750.00 5,056,820.20 82,500.00 100,600.00 85,000.00 6,234,752.03 1,320,000.00 2,569,333.40 677,512.50 1,530,250.00 135,000.00 1,121,434.95 3,056,105.00 1,776,749.61 269,950.00 367,500.00 514,050.00 61,200.00 677,600.00 5,594,241.31 531,497.75 37,300.00 23,466.36 575,120.00 347,000.00 285,500.00 1,530,697.13 109,681.75 17,708.99 2,850.00 13,923.84 22,400.00
75,000.00 230,000.00 147,200.00 60,000.00 5,250.00 225,000.00 44,290.00 4,800.00 49,000.00 3,400.00 8,055.00 61,600.00 -
1
258,720.00
FR & E Code
6
1,549.00
Router
1
6,770.00
Speakers
1
825.00
75,000.00 230,000.00 147,200.00 60,000.00 5,250.00 483,720.00 44,290.00 4,800.00 49,000.00 3,400.00 8,055.00 61,600.00 1,549.00 6,770.00 825.00
13,467,051.79
13,467,051.79
13,778,915.79
49,900,052.02 -
Telepone - Suntel - Telecom Telephone
-Telephone CDMA - Telephone CDMA Fan Franking Systems Singer Refrigerator Boiler Inventory Control System Ceiling Fan Office Utilities Finger Print Machine
LAPTOP DESKTOP
36,121,136.23
20 39
44
Note 01.2
DISASTER MANAGEMENT CENTRE MOTOR VEHICLES VALUE AS AT 31.12.2010 2009 Value Rs
2010
Description
Qty
Addition 2010 Rs.
Qty
Value Rs
01 10
20,000,000.00 127,998,764.82
Motor Vehicles 20,000,000.00 23,242,560.00
Comand Controler Vehicle Double Cabs
01 10
43,242,560.00
-
147,998,764.82 -
45
Note 01.3
DISASTER MANAGEMENT CENTRE FURNITURE & FITTINGS AS AT 31.12.2010 2009
2010
Value Rs Cts
Item
Qty
Addition 2010 Rs
Qty
Value Rs Cts
2
25,800.00
3
43,750.00
27 4 32
319,093.47 21,907.00 349,593.02
1
10,082.50
18 20 12
133,004.47 105,614.98 36,195.00
4
45,066.00
2 16 11 24 3
33,871.49 170,293.53 85,807.50 73,041.06 50,850.00
293,293.47 21,907.00 305,843.02
Writing Table Dinning Table Filling Cabinet
122,921.97 105,614.98 36,195.00
Ex, chairs High Back Typist Chair Dinning Chair
33,871.49 125,227.53 85,807.50 73,041.06 50,850.00
Conference Table Writing Table Computer Table Arm Chair fabric Library cabinet
228,550.03 27,608.00
Off.cup with 3 Adj.shelf Half Cupboard file cabinet
1
13,800.00
23 3
242,350.03 27,608.00
93,970.04
High Back Chair
1
10,180.00
13
104,150.04
60,651.00
Writing Table
4
60,651.00
42,642.00
Computer Chair
14
19,055.50
Steel Cabinet
2
52,842.00 19,055.50
50,287.50
L.P.Ex:Table 52x76 cm cur.top with p.Draw.
5
50,287.50
11,335.50
L.P.Ex.Table 183x91cm cur.top with p.draw
1
11,335.50
L.P.site Table 12x61 cm
1
6,030.00
Multi purpose stand
1
345.70
Glass top coffee table
1
6,588.00
48,069.00
Prince sofa Set
1
48,069.00
33,750.00
Ex,chairs Mid Back
5
33,750.00
44,266.50
Ex, charis cover black
8
44,266.50
23,935.50
LP Junior Ex.table
3
23,935.50
50,139.00
Movable cabinet with 3 Adj.shelf
9
50,139.00
22,500.00
Fabric Arm chair
8
22,500.00
2
10,147.50
6,030.00 345.70 6,588.00
2
1
10,200.00
1,822.50
Movable Cabinet for Cpu & Ups
6,826.50
Audio Video Rack
1
6,826.50
2,500.00
Safety Box
2
2,500.00
46
8,325.00
10,746.00 1,200,000.00
Switch Board Racks
1
10,746.00
119,050.00
10
1,319,050.00
-
Bunk Bed
2
29,300.00
2
29,300.00
-
Mattress
4
16,776.80
4
16,776.80
-
Low Back chair
4
32,138.99
4
32,138.99
-
Executive Table
3
94,453.63
1
94,453.63
-
PlasticChair
7
5,390.63
7
5,390.63
-
Steel Cupboard
2
26,836.00
1
26,836.00
-
Steel Table
2
25,760.00
2
25,760.00
-
Wooden Chair
4
15,300.00
4
15,300.00
-
White Board
1
2,160.00
1
2160
-
Office Chair
2
7,700.00
2
7700
-
Stand Fan
1
11,700.00
1
11700
3,246,191.29
553,769.55
47 46
3,799,960.84
DISASTER MANAGEMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Note - 02
Working Progress Projects Work in Progress (Disaster Mitigation)
File No
Description Rehabilitation of Wijaya Samurdhi wewa Rehabilitation of Thalakola wewa Development of Small tank cascade System for Drought Risk Reduction_Galgamuwa Constrctionj of Agro Wells Constrction of 10 no's of drinking Wells in Anuradhapura District Rehabilitation Werathenna Irigation Canal Cleaning the landslide and constrction of retaining wall of Kepu Ela at Kaluwella Constrction of 40 nos of tubewells in IDP camps at Mannar District SUB TOTAL
Work in Progress (Other Projects)
Commence Date 19-8-2010 19-8-2010
4,000,000.00 4,000,000.00
19-8-2010
4,000,000.00
19-10-2010 19-10-2010 19-10-2010 26-10-2010 26-10-2010
85,000.00 1,000,000.00 2,000,000.00 5,000,000.00 7,700,000.00 27,785,000.00
Payment
Total Payment
27,785,000.00
Rs. Cts.
Disaster Management Communication Project Mitigation & Stabilization of Slops - Kandy,Badulla & Nuwara Eliya Flood Mitigation Program for Ampara & Batticoloa Capacity Building Disaster Risk Management Stabilisation Emergency Response System Digital Commuinicaion of Early Warning Information
829,710,136.88 85,820,599.72 75,981,591.19 195,668,505.27 96,022,782.57 31,974,109.50
SUB TOTAL
1,315,177,725.13
Grand Total
1,342,962,725.13 -
48
Note 03
DISASTER MANAGEMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Disaster Response Equipment in Stock as at 31.12.2010 Balance Qty
Item Efco Chain Saw Boat with Engine Catamaran
14 10 50
Balance Value Rs. 951,405.00 4,020,678.50 6,258,038.50 11,230,122.00 -
49
DISASTER MANAGEMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Note 04
Inventories
STATIONERY ITEM A 4 Pkt Foolscap Temporary File CR Book Exercise Book Pen Blue Pen Black Pen Red Platignum Set White Board Marker Blue White Board Marker Black White Board Marker Red Gum Bottle Tube Type Pair of Scissor Stapler pin (pkt) Envelop Medium 9 x 4 Envelop 10 x 12 Hard File 4 Holder Cellotape 2" Cellotape 1 1/2" Cellotape 1 Calculator Tipex 3.5 Floppy Disketts Plastic file Puncher Field Note Book DVD Paper Clip pkt Transfarancy Sheet 3.M memo Pads Rubber band Pkts Receipet Book Pen touch Battery Letter Heads Stamp pad Ink Hilight Pen Foot Ruler Pencil Eraser Box File Stapler Machine Paper Pastness Pkt Paper Cutter Duplo Paper Masking tape Stapler Remove Permant Marker Filing Poket Red Tape Buiding Caps DMC Logo Stickers Total
QTY 36 88 988 8 51 49 59 1 5 18 15 33 102 11 110 0 660 0 43 11 39 20 15 50 488 5 6 100 57 30 5 1 6 10 6725 3 5 20 4 20 12 39 16 1 4 10 17 42 300 50 200 1610
Balance 31-12-2010 Rate Amount 460.00 16,560.00 1.40 123.20 3.25 3,211.00 42.00 336.00 20.00 1,020.00 8.50 416.50 8.50 501.50 8.50 8.50 58.00 290.00 44.00 792.00 44.00 660.00 44.00 1,452.00 15.00 1,530.00 35.00 385.00 14.00 1,540.00 1.50 990.00 28.00 1,204.00 16.00 176.00 8.00 312.00 465.00 9,300.00 35.00 525.00 31.00 1,550.00 27.50 13,420.00 110.00 550.00 18.00 108.00 67.50 6,750.00 13.75 783.75 4.00 120.00 18.00 90.00 12.00 12.00 340.00 2,040.00 12.50 125.00 3.90 26,227.50 35.00 105.00 40.00 200.00 10.00 200.00 6.50 26.00 3.50 70.00 120.00 1,440.00 140.00 5,460.00 65.00 1,040.00 35.00 35.00 236.41 945.64 60.00 600.00 19.00 323.00 44.00 1,848.00 40.00 12,000.00 25.00 1,250.00 5.25 1,050.00 5.75 9,257.50 128,959.09
Computer Toner HQ 40 Duplo 2612A Toner 5949A Toner 2060 Toner T1620 D Toner 4814 A black Cartridge Toshiba 1640D5K A 12026 XW Lexmark 12017 Cannon F x 3 1230 D Tonner HQ 435 A DQ TU 10 phtocopy HP CB 436A HQ 40 Rolle Cannon F x 9 Tonner Brother 6300 HP 53A
QTY 1 0 7 11 9 6 6 4 9 0 0 0 6 7 2 8 2 3
Rate 2,352.00 4,750.00 7,250.00 2,690.00 8,100.00 3,304.00 10,500.00 4,750.00 6,800.00 7,450.00 6,013.39 4,750.00 7,400.00 7,800.00 4,300.00 5,750.00
Total
Amount 2,352.00 50,750.00 29,590.00 72,900.00 19,824.00 63,000.00 19,000.00 61,200.00 36,080.34 33,250.00 14,800.00 62,400.00 8,600.00 17,250.00
490,996.34 Leaflets
Tsunami - Sinhala Tsunami - English Tsunami - Tamil Total Posters Tsunami - Sinhala Tsunami - Tamil Tsunami - English Flood - Sinhala Flood - Tamil Flood - English Lightning - Sinhala Lightning - Tamil Lightning - English Monsoons - Sinhala Monsoons - Tamil Monsoons - English Landslids - Sinhala Landlids - Tamil Landlids - English Total
QTY
194794
QTY 2540 975 350 540 100 350 740 500 350 1840 300 350 3740 400 350
Stationary Computer Toner Leaflets Posters
RATE
1.26
RATE 4.65 9.50 9.50 4.65 9.50 9.50 4.65 9.50 9.50 4.65 9.50 9.50 4.65 9.50 9.50
AMOUNT 0.00 0.00 245,440.44 245,440.44 AMOUNT 11,811.00 9,262.50 3,325.00 2,511.00 950.00 3,325.00 3,441.00 4,750.00 3,325.00 8,556.00 2,850.00 3,325.00 17,391.00 3,800.00 3,325.00 81,947.50 128,959.09 490,996.34 245,440.44 81,947.50 947,343.37 -
51
DISASTER MANAGEMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Note - 05
Other Receivables
OTHER RECEIVABLES AS AT 31.12.2010 Rs. Cts. 1,407,600.00 3,450.00 12,155.25 3,000.00 2,238,090.38 3,664,295.63
BMICH Deposit P. Mutukudaarachchi H.M.P.N. Bandara Mobitel - Dongal Deposit UNDP Advance
52
Rs. Cts. 1,407,600.00 0.00 0.00 3,000.00 2,238,090.38 3,648,690.38
DISASTER MANAGEMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Note - 06
Petty Cash & Advances
Petty Cash & District Advances D.S. Matara D.S. Mulative D.S. Batticaloa
53,200.00 5,000.00 5,000.25
63,200.25
29,600.00 31,230.00 2,850.00 23,000.00 5,000.00
91,680.00
5000 22000 19789 35000 15182 15109 19769 20000
151,849.00
41,328.25
41,328.25
122,200.00
122,200.00
Preparedness Planning Advances D.S. Hambantota D.S. Kurunegala D.S. Mannar D.S. Mulative D.S. Nuwara Eliya
Fuel Advance Matara Trincomalee Polonnaruwa Jaffna Mulative Vavunia Killinochchi Nuwara Eliya
Festival Advance Asia Foundation Advance D.S. Batticoloa Head Office Advance K.P.A. Dharmaratne T.M.D. Lakshitha
1,000.00 2,000.00
Total
3,000.00 473,257.50 -
53
DISASTER MANAGEMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Note - 07
Accrued Exenses
Description
Total Rs. 17,250.00 51,969.96 122,706.42 912.00 75,605.00 12,250.00 352,462.26 16,178.31 25,655.84 400,000.00 1,074,989.79
Personal Emoluments Overtime Travelling - Domestic Allowances Fuel & Lubricant Rent & Local Taxes Posts & Telecommunication Electricity & Water Other Services Audit Fees Grand Total
54
DISASTER MANAGEMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS
Note 08
FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Grant Balances from other organizations Rs. Cts. UNESCAP Oxfam Chinese Government UNDP Italian Exercise World Vision Lanka ADPC ADRC Asia Foundation CBSM Safety Day Donation SAARC CSE Red Cross
176,185.24 1,105,729.22 47,252.44 1,113,594.60 971,780.00 15,000.00 801,956.81 343,014.95 239,078.95 5,455.09 446,468.10 664,356.65 9,021,867.40 14,217.26 14,965,956.71 -
55
DISASTER MANAGEMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Note 09
2010 Rs.
OTHER INCOME Govt.Capital Grant used for preparedness plans Assistance from Oxfam used Assistance from UNESCAP used Tender Deposit & Registration of Suppliers Miscellaneous Receipts Assistance from Italian Exercise Used Assistance from ADPC Used Assistance from ADRC Used Assistance from Mobitel Used Assistance from CBSM Used Assistance from Action Aid Used Assistance from Asia Foundation Used Assistance from Safety Day Donation Used Assistance from Chinese Government used Assistance from UNDP Used Assistant from SAARC Used Assistant from CSE Used
56
2009 Rs.
4,611,715.45 151,220.50 303,444.50 10,500.00 112,357.96 823,335.65 1,757,672.91 991,086.30 379,399.40 616,485.80 91,692.00 190,309.60 213,210.00
7,613,468.34 92,903.22 9,671.39 21,500.00 139,080.78 43,220.00 1,054,524.80 793,885.05 550,285.46 450,300.00 10,000.00 116,604.75 204,132.50 336,261.76 -
10,252,430.07
11,435,838.05
DISASTER MANAGEMENT CENTRE NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Note 10
2010 Rs.
OTHER EXPENSES Expenditure from Oxfam Assistance Preparation of Preparedness Plans Chiniese Government Assistance used UNESCAP Assistance used Expenditure from Italian Exercise Expenditure from ADPC Assistance Expenditure from ADRC Assistance Expenditure from Mobitel Assistance Expenditure from CBSM Assistance Expenditure from Action Aid Assistance Expenditure from Asia Foundation Assistance Expenditure from Safety Day Donation Expenditure from CSE Assistance Expenditure from SAARC Assistance Expenditure from UNDP Assistance NCDM Expenditure
57
2009 Rs.
151,220.50 4,611,715.45 616,485.80 13,394.50 823,335.65 1,757,672.91 891,668.55 379,399.40 213,210.00 190,309.60 91,692.00 389,320.00
92,903.22 7,613,468.34 336,261.76 9,671.39 43,220.00 1,054,524.80 793,885.05 550,285.46 450,300.00 10,000.00 116,604.75 204,132.50 -
10,129,424.36
11,275,257.27
THE NATIONAL COUNCIL FOR DISASTER MANAGEMENT STATEMENT OF CHANGES IN NET ASSETS FOR THE YEAR ENDED 31ST DECEMBER 2010. Treasury Capital Grant Balance as at 01.01.2009
465,000.00
Capital Grant Received `During the Year
-
Expenditure over income during the year
-
Prior Year Adjustments
-
Balance as at 31.12.2009
465,000.00
Capital Grant Received 'During the Year
-
Expenditure over income during the year
-
Prior Year Adjustments
-
Balance as at 31.12.2010
465,000.00
61
Accumulated Fund (46,500.00) (46,500.00)
(46,500.00) (93,000.00)
Total
465,000.00 (46,500.00) 418,500.00
(46,500.00) 372,000.00
THE NATIONAL COUNCIL FOR DISASTER MANAGEMENT CASH FLOW STATEMENT FOR THE YEAR ENDED 31ST DECEMBER 2010. 2010 Rs.
Cash Flow from operating Activities Excess / (Deficit) from Ordinary Activities Adjustments for; Depreciation Excess / (Deficit) before working capital changes Cash Generated / (Cash used in operation) from operation Interest Paid Income Tax Paid Net Cash used in Operating Activities
2009 Rs.
(46,500)
(46,500)
46,500
46,500
-
-
-
Cash Flow from Investing Activities -
-
Net Cash from Financing Activities
-
-
Net Increase / (Decrease) in Cash & Cash Equalants
-
-
Cash & Cash Equalant at the Beginning of the year (Note A)
-
-
Cash & Cash Equalant at the End of the year (Note A)
-
-
-
-
Net cash used in investing activities Cash Flows from Financing Activities
Note A : - Cash and Cash Equalant
31.12.2010
Cash Balance
62
31.012.2009
-
-
-
-
THE NATIONAL COUNCIL FOR DISASTER MANAGEMENT NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST DECEMBER 2010.
Note 01
Property, Plant & Equipments Cost
As at 01.01.2010
Office Equipments
Additions
Disposals
As at 31.12.2010
465,000.00
-
-
465,000.00
465,000.00
-
-
465,000.00
Depreciation As at 01.01.2010 Office Equipments
Net Book Value
Disposals
As at 31.12.2010
46,500.00
46,500.00
-
93,000.00
46,500.00
46,500.00
-
93,000.00
418,500.00
63
During the Year
372,000.00
NATIONAL COUNCIL FOR DISASTER MANAGEMNT OFFICE EQUIPMENT VALUE AS AT 31.12.2010
Value Rs 303,000.00 135,000.00 27,000.00 465,000.00
Description Computer & Accessories Desktop Computer
Qty
Addition 2010 Rs.
Qty
Value Rs 303,000.00
Laptop Computer Printers -
64
135,000.00 27,000.00 465,000.00
