1 Jul 2014 ... open reading room on shift wise for minimum 1 year, during which on the job
training are to be provided by the firm to designated persons of ITI, ...
Govt. of Odisha Govt. I.T.I,Puri Invitation of EXPRESSION OF INTREST (EOI) FOR Library.
GENERAL INSTRUCTIONS FOR BIDDERS 1.
Govt. ITI,Puri , Shree Vihar,Water works Road, , Puri - 752003 Odisha requires the Services of reputed, well established and financially sound Service Providers to provide Library Management on turnkey basis including Software & hardware Package with Manpower for One year.
2.
The interested Service Providers should submit the tender document in all respects along with Earnest Money Deposit (EMD) of Rs. 5,000/- and other requisite documents by 01.07.2014 at 4 PM. at Govt. ITI, Puri.
3.
The EOI sealed envelopes should super scribe "EOI for Library Automation for govt. ITI, Puri.
4.
The successful bidder will have to deposit a Performance Security Deposit of Rs. 10,000/(Rupees Ten Thousand Only) or amount of wages of man power of 1 month which is higher in the form of Bank Guarantee from any Nationalized Bank drawn in favour of Principal Govt. ITI, Puri covering the period of contract.
10.
The conditional bids shall not be considered and will be out rightly rejected in very first instance.
11.
All entries in the EOI form should be legible and filled clearly. If, the space for furnishing Information is insufficient, a separate sheet duly signed by the authorized signatory may be attached. No overwriting or cutting is permitted in the Bid Form. In such cases, the EOI shall be summarily rejected.
12.
The Principal Govt. ITI, Puri, reserves the right to annul all bids without assigning any reason.
[1] Seal & Signature of Bidder
TECHNICAL REQUIREMENTS FOR THE TENDERING SERVICE PROVIDER 1.
The tendering manpower service provider should fulfill the following technical specifications: (a) The registered office or one of the branch office of the manpower service provider Should be located within the jurisdiction of the Govt. I.T.I, Puri. (b) (c)
It should have experience in providing Software & Manpower Services to (Central / State) Government Departments. It should have their own Bank Account;
(d)
It should be registered with Income Tax , Sale Tax and Service Tax departments;
(e)
It should be registered with appropriate authorities under Employees Provident Fund and Employees State Insurance Acts.
(f)
It should be registered with Labour Department, i.e. License under Contract Labour (Regulations and Abolition) Act, 1970.
(g)
Annual Turnover of the service provider should be 25.00 Lakhs or more. SCOPE OF WORK
Govt. ITI, Puri in the state of Orissa having more than 300 students per year. About 26 numbers of staff are posted at Govt. ITI, Puri for various activities. The proposed Library Automation on Turnkey Basis, with Web Based Software, & supply of Manpower to open & Manage Library & open reading room on shift wise for minimum 1 year, during which on the job training are to be provided by the firm to designated persons of ITI, Puri on the operation & Management of the web based software with features- Add / update books, journals, magazines, learning materials etc., Issue of books, receipt of books, Procurement of books, dues of books Issue of fine notice, etc. Trades:1. Electrician 2. Fitter 3. Tuner 4. Machinist 5. Electronics Mech. 6. Radio TV
7. 8. 9. 10. 11.
Welder Plastic Processing Operator Wireman Corporate house keeping Front Office Assistant
The type of Books:
Books, Journals, Magazines. Printed Books and Journals Magazines and LR Materials. e-Books and e-Journals. Scanned copy of study materials developed by faculties. Others.
Type of Stock:
General Stock. Book Bank. Lending Library. Others.
[2] Seal & Signature of Bidder
Management of Stock:
Issue to/Return by staff & students. Generation of accession Number and Bar code, Printing & pasting on books, Ledgers & Library Cards. Generation of Data of Institute, Vendor, Fines, Media, Publisher & Membership ,etc. Reading & accessing Barcode. Searching of Books & Journals. Creation, Validation & Management of Data. Stock Entry of Books & Journals. Others.
Reports:
Branch wise total book / journal/ magazine / LR material list. Branch wise book / journal/ magazine / LR material availability Library card for student & staff. Issue of books/ journal/ magazine / LR material Receipt of books/ journal/ magazine / LR material. Fine slip for late submission
Mandatory Condition on Scope of work The Vendor has to sign MOU with the Institute for Managing the above scope of work on turn key basis as per the standard agreement prepared by the Institute to complete the process of EOI.
APPLICATION - TECHNICAL BID 1.
Name of Tendering Manpower Service Provider:_____________________________
2.
Details of Earnest Money Deposit: DD No. ___________________ date ________________ Of Rs. _______________ drawn on Bank _______________________
3.
Name of Proprietor/Partner/ Director:______________________________________
4.
Address of Registered Office: _____________________________________________________ E-mail Address: ______________________Telephone/ FAX No.:_________________________
5.
Full address of operating/Branch Office: ____________________________________________ E-mail Address: ___________________________Telephone/Fax No.:_____________________
6.
Name & telephone no. of Authorized officer/ person to liaise with Field Office(s) ________________________________________________ ______________________
7.
Banker of the Service Provider : ______________________________________________
8.
Telephone Number of Banker :
9.
PAN / GIR No.:
10.
Service Tax Registration No. : _______________________________ _______________
11.
E.P.F. Registration No.:___________________________________________________
12.
E.S.I. Registration No. : ___________________________________________________
13.
Labour Registration No. : __________________________________________________
14.
Financial turnover of the tendering Manpower service provider.
_____________________________________ _______ ________________________ _____________________
[3] Seal & Signature of Bidder
Financial Year
Amount (Rs. Lakh.)
Remarks, if any
2011-2012 2012-2013 (If the space provided is insufficient, a separate sheet may be attached)
Date: Place:
Signature of authorized person Full Name: Seal
DOCUMENTS TO BE PROVIDED WITH THE TECHNICAL BID 1.
Self attested copy of registration of agency;
2.
Self attested copy of PAN / GIR Card.
3.
Self attested copy of the latest IT return filed by agency.
4.
Self attested copy of the Sale Tax registration certificate; with VAT Clearance.
5.
Self attested copy of Service Tax registration certificate; with proof of up to date Payment
6.
Self attested copy of the E.P.F. registration certificate; with proof of up to date Payment.
7.
Self attested copy of the E.S.I, registration certificate; with proof of up to date Payment.
8.
Self attested copy of the Labour License, registration certificate; under contract Labour (Regulations and Abolition) Act, 1970
9.
Self attested copy of Experience (Software, Data Processing & Manpower).
10.
Documents in support of entries in column 14 of Technical Bid application.
11.
Copy of the all pages in EOI Document with each page duly signed and sealed by the authorized signatory of the agency in token of their acceptance.
[4] Seal & Signature of Bidder
DECLARATION
I___________________________________________________________Son / Daughter / Wife of Shri _________________________________________________Proprietor / Director / authorized signatory Of the Service Provider, mentioned above, am competent to sign this declaration and execute this tender document; 1.
I have carefully read and understood all the terms and conditions of the tender and undertake to abide by them;
2.
The information / documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law.
3.
We have not been black listed by any (Central / State) Government / PSU Departments.
Date: Place:
Signature of authorized person Full Name: Seal
[5] Seal & Signature of Bidder
APPLICATION - FINANCIAL BID (For Providing Library Management for Govt. ITI, Puri, Odisha) 1.
Name of tendering Manpower Service Provider:__________________________________
Sl. No.
Work for Digitization of Library
Price In Figure
1
System study and development of web based software as per scope of work a) Off line b) On line
2
Data entry of existing books on Web
Price In Words
based Software, Integrating the barcode for around 5,000 stocks of Books & Journals and issue register for all staff and students .Acquisition, Processing, Circulation etc for one year.
2
Supply of Barcode reputed make
Printer
of
3
Supply of Barcode Scanner of reputed make
4
Supply of man power with computer skill for the above software and scope of work to open the reading room shiftwise one per shift (i.e.2 No). (The wages shall comply with govt. wages with EPF & ESI) for 1 year. TOTAL COST OF TURN KEY PROJECT
Notes:
The Financial Bid must have the all-inclusive price on turnkey basis for design & implementing the Software, Hardware & 2 nos. DEO for 1 year. The firm has to implement the software at govt. ITI, Puri with all logistic support in LAN / Wi-Fi environment, during which on the job training have to be provided by the firm to designated persons of ITI, Puri on the operation of the software. The bidder has quote for each items (sl. no-1 to 5) as per the scope of the work excluding the taxes as applicable.
Date: Place
Signature of authorized person Full Name: Seal
[6] Seal & Signature of Bidder
