January 15 (.pdf) - Belleville Public Library

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Jan 15, 2013 ... Councillor G. Thompson; Councillor T. Christopher; G. Fraiberg;. Councillor J. Jenkins; E. Lindenberg (6:10); B. Phieffer; L. Pohjola; M. Roberts;.
Belleville Public Library and John M. Parrott Art Gallery 254 Pinnacle Street, Belleville, Ontario K8N 3B1 TEL: (613) 968-6731 FAX: (613) 968-6841 WEB: www.bellevillelibrary.com

The Minutes of the Regular Meeting of the Belleville Public Library Board on Tuesday January 15th 2013 at 6:00 PM in the Betty Colden Room of the Belleville Public Library

Present:

Councillor G. Thompson; Councillor T. Christopher; G. Fraiberg; Councillor J. Jenkins; E. Lindenberg (6:10); B. Phieffer; L. Pohjola; M. Roberts; R. Rooke T. Pross, CEO; Holly Dewar, Manager of Public Services; J. Alyea, Secretary

Guest:

Constable Verbeek, Belleville Police Services

Media:

None

1. Call to Order: The meeting was called to order by T. Pross, CEO at 6:02 p.m. 2. Election of Officers: 1. The CEO called for nominations for Board Chair. M. Roberts nominated G. Thompson, seconded by G. Fraiberg. G. Thompson accepted the nomination. No further nominations were made. M. Roberts moved nominations be closed, seconded by T. Christopher. G. Thompson was elected Board Chair by acclamation and chaired the remainder of the meeting. 2. The Chair called for nominations for Vice-Chair. T. Christopher nominated E. Lindenberg, seconded by G. Fraiberg. E. Lindenberg accepted the nomination. No further nominations were made. G. Fraiberg moved nominations be closed, seconded by L. Pohjola. E. Lindenberg was elected Vice-Chair by acclamation. 3. The Chair called for nominations for Chair of the Financial Management Committee. T. Christopher nominated M. Roberts, seconded by L. Pohjola. M. Roberts accepted the nomination. No further nominations were made. T. Christopher moved nominations be closed, seconded by G. Fraiberg. M. Roberts was elected Chair of the Financial Management Committee by acclamation. 3. Presentation on lockdown and security: Constable Verbeek of the Belleville Police Services attended the meeting at the invitation of the CEO and Library Board. Constable Verbeek has been with the Police Services for 11 years, serving for 6 years on the Tactical Unit, and for the past 2 years as the High School Police Liaison Officer. He gave an overview of the Lockdown / Secure Policy used by local school boards and provided useful information to create a policy for the library. Trevor will follow up on his suggestions and bring a report to the February Board meeting. Constable Verbeek will continue to work with Trevor and Holly on establishing this policy.

Belleville Public Library and John M. Parrott Art Gallery 254 Pinnacle Street, Belleville, Ontario K8N 3B1 TEL: (613) 968-6731 FAX: (613) 968-6841 WEB: www.bellevillelibrary.com

4. Board Committees: MOVED by L. Pohjola, SECONDED by M. Roberts, that the 2012 Board Committee members remain the same for 2013. CARRIED 5. Declarations of pecuniary interest by Board Members: There were no declarations of pecuniary interest. 6. Motion to approve the agenda for the Regular Meeting of 15 January 2013: MOVED by T. Christopher, SECONDED by B. Phieffer, that the agenda for the Regular Meeting of 15 January 2013 be approved. CARRIED 7. Motion to approve the minutes for the Regular Meeting of 18 December 2012: MOVED by R. Rooke, SECONDED by G. Fraiberg, that the minutes for the Regular Meeting of 15 January 2013 be approved. CARRIED No business arising from the minutes. 8. Items for Information:  Statistics for December 2012  CEO’s Report The position of President for the Friends of the Library is currently vacant. The CEO is looking for someone to fill the position. The CEO will issue a media release for the launch of the updated website. MOVED by T. Christopher, SECONDED by R. Rooke, that the December 2012 Statistics and CEO’s report be received for information. CARRIED 9. Financial Statement to December 31, 2012: MOVED by M. Roberts, SECONDED by B. Phieffer, that the Financial Statement to 31 December 2012 be approved. CARRIED 10. 2013 Budget for approval: MOVED by L. Pohjola, SECONDED by T. Christopher, that the 2013 Budget be approved as presented. The approved Budget will be submitted to the City for approval. CARRIED

Belleville Public Library and John M. Parrott Art Gallery 254 Pinnacle Street, Belleville, Ontario K8N 3B1 TEL: (613) 968-6731 FAX: (613) 968-6841 WEB: www.bellevillelibrary.com

11. Surplus furniture and equipment list: A list of surplus materials for sale was presented to the Board. Several prices were adjusted and the 8’ X 10’ storage shed was removed from the list. J. Jenkins suggested that the two televisions be donated to a local community group. MOVED by E. Lindenberg, SECONDED by B. Phieffer, that the list of surplus materials for sale be accepted with the amended prices and removal of the storage shed. The two televisions will be donated to a local community group. CARRIED 12. 2013 Board Meeting and closure dates: A list of Board Meeting dates and Library closure dates for 2013 was presented. Closing the library during future annual staff appreciation events will be included on the February agenda for discussion. MOVED by R. Rooke, SECONDED by E. Lindenberg, that the 2013 Board Meeting dates and Library closure dates be approved. CARRIED 13. Other Business:

None

14. Adjournment: The meeting was adjourned at 8:05 pm on a motion by L. Pohjola. The next meeting is scheduled for Tuesday, February 19th.