Nov 1, 2010 ... Exhibit 1: Preparation procedure of the MSDSplus and a sample MSDSplus ...
Omron considers compliance with the REACH regulation as an ...
Manual for JAMP AIS and MSDSplus (For Suppliers)
November 2010, Version 1.1 Omron Corporation
Contents 1. Introduction
P3
2. Outline of Information Communication
P4
3. Response Procedure for Suppliers
P5
4. Individual Requirements
P6
5. Specific Preparation Procedure and Examples
P8
Exhibit 1: Preparation procedure of the MSDSplus and a sample MSDSplus
P9
Exhibit 2: Preparation procedure of the AIS for an original part and a sample AIS
P10
Exhibit 3: Preparation procedure of the AIS for a complex article and a sample AIS P11 Exhibit 4: Preparation procedure of the AIS and a sample AIS (for a trading firm) P12
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1. Introduction The basic idea on the international management of chemical substances was agreed by the participants of the World Summit on Sustainable Development (WSSD) in 2002, which was followed by adoption of the Strategic Approach to International Chemicals Management (SAICM). In Europe, the REACH regulation *1 went into force in June 2007 in line with the SAICM. What this regulation requires for the appropriate management of chemical substances contained in products through their life cycle is the provision of the information on the chemical substances to the supply chain of the products. Omron considers compliance with the REACH regulation as an industry-wide issue to be tackled and decided to utilize the mechanism and tools developed by the Joint Article Management Promotion-consortium (JAMP *2) to ensure compliance. Cooperation with the suppliers that constitute a supply chain is indispensable to the efficient provision of information on chemical substances contained in products. We would like to have our suppliers' understanding of the significance of this approach to the chemical substances control regulation and cooperation with this effort. *1 REACH (Registration, Evaluation, Authorization and Restriction of Chemicals): A regulation that stipulates a comprehensive framework for registration, evaluation, authorization and restriction of chemicals used or distributed in the EU region *2 JAMP (Joint Article Management Promotion-consortium): A voluntary cross-industrial organization formed by Japanese industries to promote a specific mechanism for appropriate management of chemical substances contained in articles (parts and sub- assemblies) and its smooth disclosure and provision in the supply chain
1.1 Purpose of the manual The mechanism and tools used to provide information on chemical substances in articles from upstream companies to downstream companies in the supply chain are offered by JAMP in the form of information communication formats such as AIS or MSDSplus, other tools and the related documents including the information communication procedures. Although it is basically possible to put up information for AIS and MSDSplus for articles by following the preparation procedure provided by JAMP, there are some procedural details that have to be established among businesses. The Manual aims to specify what information is to be provided and how to do this with respect to the issuance of AIS and MSDSplus as well as clarify individual requirements that need to be determined between Omron and its suppliers.
1.2 Scope of information communication Those of your products that need to be described in AIS or MSDSplus and whose information needs to be provided in the supply chain should be the constituent parts/materials used in the following products purchased by Omron or such products themselves: • Products intended for Europe or the entire world • Products for which information is requested by customers 1.3 Definitions The term "article" used in the Manual is defined as an item that is produced from a molding process using a plastic molding material as well as an item that is given a specific shape, external surface or design to determine the required function rather than its chemical composition, including a wide range of items such as an electronic part, metallic processed item, or product. For the definitions of other terms, refer to the commentaries or procedures published by JAMP. - 3 / 13 -
2. Outline of Information Communication In the management of chemical substances contained in articles, it is important to provide information on chemical substances in articles in the supply chain (SC) ("manufacturer of a raw material (upstream)" → "parts manufacturer (midstream)" → "final manufacturer of assembled products (downstream)). Figure 1 illustrates the schematic flow of information on chemical substances in products shared in the SC, and the outline of the procedure is provided as follows: [1] Upstream companies such as raw material manufacturers should describe the information on chemical substances contained in substances or preparations in MSDSplus to inform midstream companies in the SC such as parts manufacturers. (MSDS should also be attached.) [2] Midstream companies such as parts manufacturers should issue an AIS based on the information in the MSDSplus and MSDS received from the upstream companies and send the data further down the SC to, for example, manufacturers of assembled products. [3] Downstream companies such as manufacturers of assembled products should issue an AIS for their products based on the information on the constituent parts/materials in the AIS received from the companies up in the SC. Forms for substance declarations such as MSDSplus or AIS, other tools for information provision, and regulated substances are determined by JAMP to ensure consistency in information handling in all the industries and are available for free. The mechanism provided by JAMP is based on the assumption that companies involved in a supply chain provide and share information on substances that "are intentionally contained, used or mixed in products " by the companies or "whose inclusion is known by some method" on a voluntary basis. Considering the current status of diffusion of this mechanism, Omron decided to request our suppliers to provide the information on the relevant products. It is therefore hoped that each supplier will request the same to their own suppliers so that smooth and proper information communication and sharing in the supply chain will be ensured. Fig. 1 Schematic illustration of how the information on chemical substances contained in products is provided in the supply chain Provision of information on chemical substances contained in products
Upstream
Supply chain Raw material manufacturer
Issue MSDSplus
MSDSplus
Final manufacturer of assembled products
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Request
Midstream
Your company
Omron
Downstream
Delivery
Order
Your supplier
Provide information
Commercial distribution (Flow of materials)
MSDS
Issue AIS based on MSDS and MSDSplus
AIS
Issue AIS for articles based on AIS for parts/materials
3. Response Procedure for Suppliers 3.1 Preparation [1] You are requested to understand the activities of JAMP and their significance and how to use AIS and MSDSplus tools. Tools are available by downloading from the JAMP website: Japanese: http://www.jamp-info.com English: http://www.jamp-info.com/english [2] You are requested to ask upstream companies (your suppliers) in the SC to provide information using AIS and MSDSplus. 3.2 Procedure of information communication You are requested to follow the procedure for provision of the necessary information as in Fig.2. Fig. 2 Procedure of information communication
Supplementary explanation
Flow
Request is made by Omron.
Procedure of information communication
Omron's request for provision of information on subject items
The scope of parts/materials to report (delivered items) applies to the parts/materials you purchase.
(*) When the subject item is a substance or preparations and if the information you have alone is enough to complete an MSDSplus on the subject item, you should issue the MSDSplus yourself. Use the MSDSplus Input Support Tool. (See Exhibit 1)
(*)
Identify purchased parts that are integrated into the subject item.
Request your suppliers for provision of information.
Request the suppliers to provide information.
Obtain the replies given in MSDSplus or AIS, etc.
Obtain MSDS or MSDSplus for substances or preparations and AIS for articles.
MSDSplus
AIS Reply format?
No
Is the process of
Yes
No
transformation to articles *1 included?
(Preparations manufacturer or trading firm, etc.)
Yes
[3]
[1] Issue MSDSplus
Is the processing or assembling process included?
[2]
Revise AIS
[4]
Issue AIS *2 for original parts (Processing company, etc.)
Issue AIS *3 for complex articles (Trading firm, etc.)
(Processing or assembling company, etc.)
Provide information to Omron
[1] Use the MSDSplus Input Support Tool. For a trading firm, input the information in the MSDSplus obtained from the supplier, and it revises if needed. For a preparations manufacturer, conduct documentation based on the information in MSDSpluses.(See Exhibit 1) [2] Use the AIS Input Support Tool. (See Exhibit 2) For a substance that is volatile or causes chemical change, enter the information on materials that are produced from the substance. [3] Use the AIS Input Support Tool. Read the data in AISs received from the suppliers and revise the Issuing Company Information based on your own information. (See Exhibit 4) [4] Use the AIS Tools for Integration and Simplification. (See Exhibit 3) Provide the information to Omron.
*1 Processes of transformation to articles: Example: Coating process, printing process, adhesion process, epoxy sealing process, plating process, resin molding process, or soldering process *2 AIS for an original part: The first AIS prepared from the information in the MSDSplus *3 AIS for a complex article: AIS prepared based on multiple AISs
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4. Individual Requirements In principle, MSDSplus and AIS documents should be prepared by using or according to the tools and the preparation procedures and operation manual provided by JAMP. But there are requirements fixed among businesses. Omron's requirements are outlined in the following.
4.1 Collection of information In principle, sellers or suppliers of parts/materials you receive should be those you are requested to contact and request provision of information. But there are cases where it is difficult to obtain information on parts/materials from their suppliers because those parts/materials are Omron's designated ones. In those cases, you will contact Omron’s section in charge.
4.2 AIS "unit type" For the unit type necessary to be selected when preparing the AIS, set the right one in accordance with the units of Omron part numbers as shown in Table 1. When the unit of Omron part number is PCS (Piece), however, prepare the AIS according to the quantity per piece of Omron part number as used in the sales contract with Omron. Example) One piece of connector pin of a connector One reel Exclude from the AIS information the items that are disposed of after transport or production such as the packing materials, including wrapping material, cushioning material, tape or label, used to pack the subject component and wastable substrates. Table 1: AIS unit type
Example
Unit for Omron part number
AIS unit type
PCS (Piece)
Piece
MM, CM, M, and KM (power cables, etc.)
m
3
3
ＭL, L, KL,M
m
ＭG, G, and KG (related to materials)
Arbitrary
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4.3 Substances to be reported The relevant standards under which Omron requires reporting are shown in Table 2. Among them, ESIS PBT and JIG should be the criteria for which reporting is a requirement with MSDSplus and AIS. Make the same request to the suppliers of parts/materials you purchase for including in components destined to Omron. Table 2: List of management standards for reporting (laws and regulations etc. governing the regulated substances) MSDSplus JAMP
Omron
AIS JAMP
Omron
-
-
Code JP01
Chemical Substances Control Law (Class I Specified Chemical Substances)
JP02
EU01
Industrial Safety and Health Act (Substances Prohibited of Manufacturing, etc.) Poisonous and Deleterious Substances Control Law (Specified Poisonous Substances) RoHS Directive
EU02
ELV Directive
EU03
CLP [Annex VI: Table 3.2, CMR-Cat 1 & 2]
EU04
REACH Annex XVII [excluding CLP Annex VI: Table 3.2, CMR-Cat 1 & 2]
EU05
REACH SVHC on the Candidate List (SVHC)
OT01
ESIS PBT [Fulfilled]
IA02
JIG
IA01
GADSL
JP03 Required Required Required
Arbitrary Optional
Optional
Required
Optional
Management standard (laws, regulations etc.)
4.4 Calculation method of complex articles When preparing the AIS for a complex article, calculate by "integration." (No "simplification" should be allowed in principle.) When the AIS for a complex article is prepared, if even the single AIS with the content data calculated by simplification is included in the AISs for a constituent o complex AIS can be issued. Therefore, you should also obtain complex AISs from your suppliers. 4.5 Handling of disclosed information Information provided by you through MSDSplus and AIS documents will be incorporated into the information on our products based on the JAMP-stipulated rules for preparing of MSDSplus and AIS. It should be understood that such information will not be treated as classified and will be disclosed to downstream companies. (Make sure no classified information is included in the data to be provided.)
4.6 Input format, file format, etc. used in information to be provided 1) When information is provided, digital files of the file format output from the tools provided by JAMP should be used. MSDS should also be provided together for substances and preparations. • Substance or preparations:
MSDSplus (XML format) and MSDS (pdf format)
• Articles: AIS (XML format) 2) When an input format and a substance list are used, be sure to use the most updated version available when responding. - 7 / 13 -
4.7 File name for information to be provided When information is provided, name the files according to the following file naming rule: [Naming rule] AISA_supplier code_Omron part number_date of issuance_arbitrary character string.xml
[1]
[2]
[3]
[4]
[5]
[6]
[1] AISA: AIS for an original part AISB: AIS for a part with its data calculated by integration AISC: AIS for a part with its data calculated by simplification MSDSp: MSDSplus MSDS: MSDS [2] Supplier code: 8 one-byte digits
Example: 6H123456
[3] Omron part number: 9 one-byte digits
Example: 9999999-9
[4] Date of issuance: 8 one-byte digits
Example: 20090901
[5] Model name, part name or other arbitrary character string [6] AIS or MSDSplus: xml; MSDS: pdf
4.8 Management of information change When it is known that the information already provided in the MSDSplus or AIS requires changing, immediately revise the relevant AIS, etc. and inform Omron's section in charge. Such changes may be expected to occur in the following cases: • Error is found in the information provided (such as the content of a substance or material information). • The information provided by an upstream company (your supplier) was changed. • A substance to be regulated is newly added (such as SVHC). • 4M change has occurred at your company (change to material, shape, processing method, etc.).
5. Specific Preparation Procedure and Samples The specific procedures for preparation the MSDSplus or AIS and sample documents are shown in Exhibits for your reference. Exhibit 1: Preparation procedure of the MSDSplus and a sample MSDSplus Exhibit 2: Preparation procedure of the AIS for an original part and a sample AIS Exhibit 3: Preparation procedure of the AIS for a complex article and a sample AIS Exhibit 4: Preparation procedure of the AIS and a sample AIS (for a trading firm)
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Exhibit 1: Preparation procedure of the MSDSplus and a sample MSDSplus
Procedure for Preparation of the MSDSplus To issue the MSDSplus, refer to this Manual as well as the JAMP MSDSplus Manual and the JAMP MSDSplus Input Support Tool Operation Manual published by JAMP. The outline of the procedure is shown below, and the important points related to the descriptions connected with the figures shown left are picked up as check points to remember. 1) Use the slip of this MSDSplus for substances and preparations. Examples include solder, adhesive, compound (pellet), paint, etc. 2) Use the input support tools of the latest updated version. (Use the most updated format. Check JAMP's website.) (Check Point 1) Tool name: MSDSplus_Inpu_support_XXX.xls 3) Fill in all the required items. (Check Point 2) 4) The contents input to "1. Product information" and "2. Company information" should be consistent to those in the MSDS. 5) Select either of the following for "3. Information on chemical substances in products to be managed. (Check Point 3) When some regulated substance is contained: Select "1. ... is contained." When any regulated substance is not contained: Select "0. ... is not contained." 6) When "1. ... is contained" is selected, enter the regulated substance (name of material, CAS number, and maximum content rate) and the applicable standard. When you search and select a material with the tool, the applicable standard will be automatically set. (Check Point 4) 7) Select "Covers PBT scope" and "Covers JIG scope." But it is optional whether or not to choose GADSL. (Check Pont 5) 8) Click "XML output" button to output an XML file. (Check Point 6) Name the file according to Omron's file naming rule. MSDSp_supplier code_Omron part number_date of prepration_arbitrary character string.xml 9) Provide the following two electronic files to Omron. MSDSplus in xml format and MSDS in pdf format
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Exhibit 2: Preparation procedure of the AIS for an original part and a sample AIS Procedure for Preparation of the AIS for an original part To issue the AIS for an original part, refer to this Manual as well as the JAMP AIS Manual, JAMP AIS Input Support Tool Operation Manual, AIS Material Classification Manual, and List of Codes for Classification by the Use Purpose published by JAMP. The outline of the procedure is shown below, and the important points related to the descriptions connected with the figures shown left are picked up as check points to remember. 1) Use the slip of this AIS for an article of original parts. Subject items include resin molded item, steel plate, metal material (plate material), and electronic part. 2) Issue the AIS based on the information in the MSDSplus and MSDS supplied by upstream companies (your suppliers). When volatilization or chemical variation occurs during the process of converting to an article, the information on substances produced after processing should be obtained. 3) Use the input support tools of the most updated version in principle. (Use the most updated format. Check JAMP's website.) (Check Point 1) Tool name: AIS_Input_support_XXX.xls 4) Enter the data in "1. AIS Information," "2. Issuing Company Information" and "3. Article Information." Fill in all the required items. (Check Point 2) 5) For "unit type," set the right one in accordance with the units of Omron part numbers.(Check Point 3) Unit of Omron part number → "Unit type" Example: (PCS (Piece) → piece; M → m; L → m3; G → arbitrary) When the unit is Piece, pay attention to the quantity per piece. Example) One piece of connector pin of a connector One reel Exclude the items that are disposed of after transport or production such as the packing materials used to pack the subject component or wastable substrates. 6) Select "Covers JIG scope." But it is optional whether or not to select GADSL. (Check Point 4) 7) Be sure to select either of the following in "Declaration Concerning Composition Information." (Check Point 5) When no substance to report is included: Select "0. This article is confirmed NOT to contain any declarable substances." When any substance to report is included: Select "1. This article is confirmed to contain declarable substances." 8) Fill in (or select for) "Part" and "Material information" items. Do not fill in "Level" column. (Check Point 6) 9) When "1. ... is confirmed to contain" is selected, enter the regulated substance (name of substance, CAS number, content rate (wt%), and unit) and the law applicable to the regulated substance. When you search and select a material with the tool, the applicable standard will be automatically set. (Check Point 7) If the substance falls under any use exempted from application such as ELV Directive or RoHS Directive, enter the exempted applications in "ELV/RoHS Exempted Application/Remarks" item, and enter the use-specific classification code in "JIG Remarks" item. (Check Point 8) 10) After entering all information, click "Renew automatic calculation sheet" button. (Check Point 9) 11) Make sure that the total sum of the material masses does not exceed the masses of the articles. (Check Point 10) 12) Click "Input content check" button to see if there is any item not filled in. (Check Point 11) 13) Click "XML output" button to output an XML file. (Check Point 12) Name the file according to Omron's file naming rule. AISA_supplier code_Omron part number_date of prepration_arbitrary character string.xml 14) Provide the AIS in an electronic format (XML) to Omron.
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Exhibit 3: Preparation procedure of the AIS for a complex article and a sample AIS Procedure for Preparation of the AIS for a complex article To prepare the AIS for a complex article, refer to this Manual as well as the JAMP AIS Manual and the JAMP AIS Tools for Integration and Simplification Operation Manual published by JAMP.
Parts list and AIS information Product (provided to Omron) Product
Constituent component Part A Part B Part C
Substance to report Covers JIG Parts_A Original part 1 scope Covers JIG Parts_B Integration 3 scope Covers JIG Parts_C Original part 0.3 m X 2 scope Type
Type of AIS
Qt.
The outline of the preparation procedure is shown below, and the important points related to the descriptions connected with the figures shown on the left are indicated as check points to remember. 1)
Prepare the AIS for a complex article based on the data in many AISs. (Check Point 1) This applies to, for instance, assemblies or unit items. Prepare the AIS based on the AIS information provided by upstream companies (your suppliers) and the AIS information prepared by you. Use the tools of the most updated version in principle. (Use the most updated format. Check JAMP's website.) (Check Point 2) Tool name: AIS_Integration and Simplification tool_XXX.xls 4) Incorporate the data of the AIS for a component that constitutes an article. (Check Point 3) 5) Input the number of units. When the "unit type" is something other than "piece," input the amount used in "Used Amount." (Check Point 4) 6) Select "Integration." No integration can be selected if even a single AIS with its data calculated by simplification is included. (Check Point 5) 7) Click the "Calculate" button. (Check Point 6) If the AIS read (in XML format) was prepared based on the old list of substances, a message asking whether the data should be updated or not will be displayed. Make a decision on whether to obtain the AIS based on the latest list of substances from the supplier or not, as necessary. 8) Input the data in "1. AIS Information," "2. Issuing Company Information" and "3. Article Information." Fill in all the required items. (Check Point 7) 9) Input the mass of the relevant complex article in Article Mass. (Check Point 8) For "unit type," set the right one in accordance with the units of Omron part numbers. Unit of Omron part number → "Unit type" Example: (PCS (Piece) → piece; M → m; L → m3; G → arbitrary) When the unit is Piece, pay attention to the quantity per piece. Example) One piece of connector pin of a connector One reel Exclude the items that are disposed of after transport or production such as the packing materials used to pack the subject component or wastable substrates. 10) Make sure that "Covers JIG scope" is selected. But it is optional whether or not to select GADSL. (Check Point 9) 11) Make sure of the following for "Declaration Concerning Composition Information" and make corrections as required. (Check Point 10) When no substance to be reported is included (There is no information in 7. Specified Chemical Substance Concentration within Article): "0. This article is confirmed NOT to contain any declarable substances ....." When any substance to be reported is included (There is some information in 7. Specified Chemical Substance Concentration within Article): "1. This article is confirmed to contain declarable substances ...." 12) Click the "XML output" button to output an XML file. (Check Point 11) Name the file according to Omron's file naming rule. AISB_supplier code_Omron part number_date of preparation_arbitrary character string.xml 13) Provide the AIS in a digital format (XML) to Omron. 2) 3)
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Exhibit 4: Preparation procedure of the AIS and a sample AIS (for a trading firm) Procedure for Preparation of the AIS (for a trading firm) For a trading company to prepare the AIS, refer to this Manual as well as the JAMP AIS Manual and the JAMP AIS Input Support Tool Operation Manual published by JAMP. The outline of the preparation procedure is shown below, and the important points related to the descriptions connected with the figures shown on the left are indicated as check points to remember. 1) Read the AIS obtained from the manufacturer, which is the upstream company (your supplier), using the AIS Input Support Tool. (Check Point 1) Use the input support tool of the most updated version in principle. (Use the most updated format. Check JAMP's website.) Tool name: AIS_Input_support_XXX.xls 2) Check if the AIS obtained from the manufacturer is appropriate. If it is not appropriate, request the supplier to correct it, or correct the AIS or newly prepare the AIS by yourself at the discretion of your company. Main check points are as follows. a) If the AIS read (in XML format) is prepared based on the old list of substances, a message asking whether the data should be updated or not will be displayed. Make a decision on whether to obtain the AIS based on the latest list of substances from the supplier or not, as necessary. (Check Point 2) b) All the required items shall be filled in. (Check Point 3) c) The right one shall be set for "Unit type" in accordance with the units of Omron part numbers. (Check Point 4) Unit of Omron part number "Unit type" Example: (PCS (Piece) piece; M m; L m3; G arbitrary) When the unit is Piece, pay attention to the quantity per piece. Example) One piece of connector pin of a connector One reel Exclude the items that are disposed of after transport or production such as the packing materials used to pack the subject component or wastable substrates. d) "Covers JIG scope" shall be selected. (Check Point 5) e) Either of the following shall be selected in "Declaration Concerning Composition Information." (Check Point 6) When no substance to report is included: "0. This article is confirmed NOT to contain any declarable substances." When any substance to report is included: "1. This article is confirmed to contain declarable substances." f) The "Part" and "Material information" items shall be filled in. (Check Point 7) g) When "1. …is confirmed to contain" is selected, the "Substance" and "Concerned Regulation or Other Documents Indicated by JAMP" shall be entered. (Check Point 8) h) If the substance falls under any use exempted from application such as ELV Directive or RoHS Directive, enter the exempted applications in "ELV/RoHS Exempted Application/Remarks" item, and enter the use-specific classification code in "JIG Remarks" item. (Check Point 9) 3) Replace the contents of "Issuing Company Information" with the information of your company (the trading firm). (Check Point 10) 4) Click "Input content check" button to see if there is any item not filled in. (Check Point 11) 5) Click "XML output" button to output an XML file. (Check Point 12) Name the file according to Omron's file naming rule. AISA_supplier code_Omron part number_date of prepration_arbitrary character string.xml 6) Provide the AIS in an electronic format (XML) to Omron.
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Revision History Sep. 1, 2009 First version: Ver. 1.0 Nov. 1, 2010 Revised version: Ver. 1.1
・ Revision accompanying the updates of JAMP MSDSplus and AIS (Latest version: Ver. 3.10) (Names of the management standards changed.) ・ Revision accompanying the updates of JAMP MSDSplus and AIS tools(Latest version: Ver. 3.1a) (Enter the exempted applications in "ELV/RoHS Exempted Application/Remarks" item. Etc.) ・ Section 4.2: AIS unit type rewritten. ・ Section 4.6 deleted.( Inputting information in the "Requester Information" item) ・ Descriptions on the language to use (only Japanese and English) in Section 4.6 deleted. ・ Exhibits (respective preparation procedures) reviewed according to the above changes. ・ Exhibit 4: Preparation procedure of the AIS (for a trading firm) and a sample AIS added.
Manual for JAMP AIS and MSDSplus Version 1.1
Issued on:
September 1, 2009
Revised on:
November 1, 2010
Published by:
Omron Corporation Environment Center, Monozukuri Innovation HQ Quality Center, Monozukuri Innovation HQ
