Nov 3, 2013 ... It aims to provide the opportunity for sponsors to interact with orthoptists from ...
Sponsorship packages have been structured to ensure your ...
The 70th Annual Scientific Conference of Orthoptics Australia INDEX
THE OA 70th ANNUAL SCIENTIFIC CONFERENCE PAGE 4 INVITATION TO SPONSOR PAGE 4 BACKGROUND ON THE OA PAGE 4 DEMOGRAPHICS PAGE 4 CONFERENCE FORMAT PAGE 5 CONFERENCE PROMOTION PAGE 5 PLATINUM SPONSOR PAGE 6 GOLD SPONSOR PAGE 7 SILVER SPONSORS PAGE 8 BRONZE SPONSORS PAGE 9 SPECIAL EVENT SPONSORS PAGE 10 ALTERNATIVE OPPORTUNITIES PAGE 11
ADDITIONAL OPPORTUNITIES PAGE 12 EXHIBITION STANDS PAGE 13 INVESTMENT PLEDGE PAGE 14
THE OA 70th ANNUAL SCIENTIFIC CONFERENCE Orthoptics Australia Inc (OA) and the organising committee is planning on enabling orthoptists to share ideas and come away with new scientific and clinical knowledge, including an appreciation of new technology in ophthalmic practice and the increased role of the orthoptist.
INVITATION TO SPONSOR The OA 70th Annual Scientific Conference offers an excellent opportunity for your organisation to promote its products and services to a very specific target audience and to reinforce your corporate image within the ophthalmic setting.
BACKGROUND ON OA OA is a national professional organisation which exists to:
promote and develop the profession of orthoptics represent and support its members contribute to excellence in eye health care in the community.
HOBART 2013 CONFERENCE Hobart 2013 will highlight the diversity of our profession, our prominence, and our integral and dynamic role within the eye care industry. It aims to provide the opportunity for sponsors to interact with orthoptists from across Australia, who work in many and varied workplace settings.
DEMOGRAPHICS The Conference is likely to attract around 200 rural and metropolitan orthoptists from around Australia, and provides a wonderful opportunity to meet and facilitate new and old contacts. Australian and overseas ophthalmologists are included in the program, which is also open to ophthalmic nurses and orthoptic students.
CONFERENCE FORMAT
Sunday 3rd November 2013
Registration Welcome Address Conference Sessions Trade Display Welcome Reception
Monday 4th November 2013
Registration Conference Sessions Trade Display Conference Dinner
Tuesday 5th November 2013
Registration Conference Sessions Trade Display Close Awards Presentation Closing Address
CONFERENCE PROMOTION The OA 70th Annual Scientific Conference provides extensive marketing, promotion and networking opportunities. To capitalize on these the organising committee offers you the following range of sponsorship opportunities. Sponsorship packages have been structured to ensure your Company will be clearly identified as a recognized leader in the industry.
PLATINUM SPONSOR Organisations are invited to be the PLATINUM SPONSOR for the OA Inc. 70th Annual Scientific Conference. For your participation we offer you the following:
All Conference literature to include your organisation’s name and logo as a Platinum Sponsor. (Literature such as the registration brochure is sent to over 2000 contacts both nationally and internationally)
Prominent Logo on OAA Website and link to Platinum Sponsor’s Internet Site – The Platinum Sponsor’s logo will be included on the OA Inc. 70th Annual Scientific Conference website via www.orthoptics.org.au with a direct link to the Sponsor’s site (constantly updated conference, speaker and program information).
Platinum Sponsor’s Opening Address – A VIP representative of the Platinum Sponsor will be invited to address the delegation during the Conference Opening ceremony. This direct address opportunity is of 10 to 15 minutes duration.
Two (2) tickets to the Conference Dinner plus Four (4) tickets to the Welcome Reception.
Opportunity to purchase further tickets for other representatives to any social function.
Prominent signage (provided by the sponsor) will be displayed during the Conference (this offer excludes the Conference Dinner, Welcome Reception and Continuing Education Workshop)
Opportunity to include DL or A4 size (or similar) promotional merchandise in delegate satchels
Platinum Sponsor Investment:
$6,500 (incl. GST)
GOLD SPONSOR Organisations are invited to be the GOLD SPONSOR for the OA Inc. 70th Annual Scientific Conference. For your participation we offer you the following:
All Conference literature to include your organisation’s name and logo as a Gold Sponsor. (Literature such as the registration brochure is sent to over 2000 contacts both nationally and internationally)
Logo on OAA Website and link to Gold Sponsor’s Internet Site – The Gold Sponsor’s logo will be included on the OA Inc. 70th Annual Scientific Conference website via www.orthoptics.org.au with a direct link to the Sponsor’s site (constantly updated conference, speaker and program information).
Gold Sponsor’s Address – A VIP representative of the Gold Sponsor will be invited to address the delegation during the Conference. This direct address opportunity is of 5 to 10 minutes duration.
Two (2) tickets to the Conference Dinner plus Two (2) tickets to the Welcome Reception.
Opportunity to purchase further tickets for other representatives to any social function.
Prominent signage (provided by the sponsor) will be displayed during the Conference (this offer excludes the Conference Dinner, Welcome Reception and Continuing Education Workshop)
Opportunity to include DL or A4 size (or similar) promotional merchandise in delegate satchels
Gold Sponsor Investment:
$5,000 (incl. GST)
SILVER SPONSORS Organisations are invited to be SILVER SPONSORS for the OA Inc. 70th Annual Scientific Conference. For your participation we offer you the following:
All Conference literature will include your organisation’s name and logo as a Silver Sponsor. (Literature such as the registration brochure is sent to over 2000 contacts both nationally and internationally)
Logo on OAA Website and link to Silver Sponsor’s Internet Site - The Silver Sponsor’s logo will be included on the OA 68 th Annual Scientific Conference website via www.orthoptics.org.au (constantly updated conference, speaker and program information).
Two (2) tickets to the Conference Dinner.
Opportunity to purchase further tickets for other representatives to any social function such as the Welcome Reception.
Opportunity to include DL or A4 size (or similar) promotional merchandise in delegate satchels
Silver Sponsor Investment:
$3,500 (incl. GST)
BRONZE SPONSORS Organisations are invited to be BRONZE SPONSORS for the OA Inc. 70th Annual Scientific Conference. For your participation we offer you the following:
All Conference Literature will include your corporate name and logo as a Bronze Sponsor. (Literature such as the registration brochure is sent to over 2000 contacts both nationally and internationally)
Logo on OAA Website and link Bronze Sponsor’s internet site - The Bronze Sponsor’s logo will be included on the OA 70th Annual Scientific Conference website via www.orthoptics.org.au (constantly updated conference, speaker and program information).
Two (2) tickets to the Welcome Reception.
Opportunity to purchase further tickets for other representatives to any social function including the Conference Dinner.
Opportunity to include DL or A4 size (or similar) promotional merchandise in delegate satchels
Bronze Sponsor Investment:
$2,750 (incl. GST)
SPECIAL EVENT SPONSORS CONFERENCE DINNER SPONSOR
$3,000 (incl. GST)
As sponsor of the Conference Dinner you will not only be an integral part of the Conference’s social highlight but will also gain significant promotion. The Dinner will provide an excellent opportunity for networking in a relaxed setting. This package offers an industry stakeholder excellent-value exposure to an audience of industry professionals.
Sponsorship acknowledgement
Presentation by sponsoring company during dinner
Logo on Conference website
An invitation for two (2) representatives to attend the Conference Dinner.
Opportunity to purchase further tickets for other representatives to any social function
Signage (supplied by Sponsor) displayed during the Conference Dinner
Corporate name and logo overprinted on the dinner menu (artwork supplied by sponsor)
An opportunity to display promotional material (supplied by sponsor) at the Conference Dinner
Opportunity to include DL or A4 size (or similar) promotional material in delegate satchels
WELCOME COCKTAIL PARTY SPONSOR
$2,500 (incl. GST)
Sponsorship acknowledgment
Logo on website
An invitation for two (2) representatives to attend the Welcome Cocktail Party
Opportunity to purchase further tickets for other representatives to any social function
Signage (supplied by Sponsor) displayed during the Welcome Cocktail Party
An opportunity to display promotional material (supplied by Sponsor) at the Welcome Cocktail Party. Opportunity to include DL or A4 size (or similar) promotional material in delegate satchel
BREAKFAST SPONSOR
POA
Presentation by sponsoring company during breakfast
Sponsorship acknowledgment
Logo on Conference website
An invitation for company representatives to attend the sponsored Breakfast
Opportunity to purchase tickets for representatives to attend other social functions
Signage (supplied by Sponsor) displayed during the sponsored Breakfast
An opportunity to display promotional material (supplied by Sponsor) at the Breakfast.
Opportunity to include DL or A4 size (or similar) promotional material in delegate satchels
NAME BADGE SPONSOR
$2,000 (incl. GST)
Distributed to every delegate upon registration, the delegate name tags are worn throughout the conference and are often kept as souvenirs. For your participation we offer you the following:
Acknowledgement as Name Tag Sponsor.
Logo and listing in all event literature. Your organisation name and logo as the Name Tag Sponsor included on Conference website, promotions, mail-outs, conference Program & Abstract Booklet and Conference banners.
Logo or organisation name printed on the name tag.
Opportunity to include in delegate satchels – Corporate literature, DL, A5 or A4 size (or similar) or promotional merchandise
ADDITIONAL OPPORTUNITES If you would like to become a recognised sponsor and a valued presence at OA events the following options are also available;
CONTINUING EDUCATION WORKSHOP
$1500 (incl. GST)
Includes ability for sponsoring company to advertise (signage to be provided by sponsoring company) with logo displayed and recognition in all printed material such as the program.
5-10 minute presentation during the lecture session.
Opportunity to include promotional material in delegate bags
Opportunity to establish a trade display.
CONFERENCE SESSION SPONSOR
$1000 (incl. GST)
Includes ability for sponsoring company to advertise (signage to be provided by sponsoring company) with logo displayed and recognition in all printed material such as the program.
5-10 minute presentation during sponsored session.
Opportunity to include promotional material in delegate bags
PRIZES AT CONFERENCE FUNCTIONS (Welcome Reception and Dinner)
POA
SATCHEL INSERTS
POA
DELEGATE GIFTS
POA
EXHIBITION STANDS Orthoptists attending the Annual 70th OA conference will also benefit from product trade displays. Sponsors, Companies and Organisations are invited to exhibit this year with orthoptists in mind so as to have the opportunity to network, make contacts and show their products / services to a target audience during Morning & Afternoon Tea and lunch times.
Please complete the Investment Pledge Form below if you are interested in sponsoring
OA 70th ANNUAL SCIENTIFIC CONFERENCE FAX BACK INVESTMENT PLEDGE FORM
Business or Company Name .................................................................................................................... . Company Address: .................................................................................................................................... …………………………………………………………………….…………Postcode: ..................................... Contact Name: ........................................................................................................................................... Position Held:............................................................................................................................................. Phone No:……………………………………………. Fax No: ..................................................................... E-mail: ........................................................................................................................................................ The types of investment I am interested in (please tick) : Platinum Sponsor $6,500.00 Gold Sponsor $5,000.00 Silver Sponsor $3,500.00 Bronze Sponsor $2,750.00 Continuing Education Sponsor $1500.00 Trade Display POA Satchel Insert POA
Welcome Cocktail Party Sponsor $2,500.00 Dinner Sponsor $3,000.00 Breakfast Sponsor POA Conference Session Sponsor $1,000.00 Name Badge Sponsor $2,000.00 Delegate Gifts POA Prizes POA
The following representatives are included in the package purchases (please advise ) 1) ...................................................................... Welcome Reception / Conference Dinner (please circle)
2) ...................................................................... Welcome Reception / Conference Dinner (please circle)
3) ...................................................................... Welcome Reception / Conference Dinner (please circle)
4) ...................................................................... Welcome Reception / Conference Dinner (please circle) Additional tickets (not included in the packages) must be purchased through OA –
Additional tickets (please specify number) ............................................................... Welcome Reception Additional tickets (please specify number) ................................................................. Conference Dinner
Additional names for above additional tickets. ................................................................................................................................................................... ................................................................................................................................................................... ................................................................................................................................................................... Investment Total (Includes GST) ..................................................................................................... Sponsor’s Signature………………………………………………………Date...............................................
All cheques should be made payable to: Orthoptics Australia Inc. PO Box 1104 Greythorn Victoria 3104 Alternatively, Direct Deposits are available BSB Account No. Account Name: Bank;
032-376 202176 Orthoptics Australia Inc Westpac, Dural NSW
Remittance Advice to
[email protected]
st
Please note: The printing deadline for the Abstract and Program is 1 October 2013
Full payment is required to secure your sponsorship package. A tax invoice will be forwarded to you once we receive your pledge form. For further information contact Karen Mill, Advertising & Sponsorship Manager at
[email protected]
To confirm your participation please fax the completed form to 03 9011 6237
Thank you for supporting the Orthoptics Australia th 70 Annual Scientific Conference
Please read the following terms and conditions of sponsorship for the OA 2013 Annual Conference. Please tick the appropriate box on the pledge form stating that you understand and agree to these terms and return it to the conference secretariat by fax or post. 1.
By returning this signed Sponsorship Agreement (“Agreement”), you agree to be a Sponsor in the form of your pledge application for the OA 2013 Annual Conference organised by the Orthoptics Australia Inc., from 3rd-6th November 2013 on the following terms and conditions set out below and as attached to this Agreement.
2.
Upon receipt of your signed Agreement together acknowledgment of receipt will be sent in writing with a Tax Invoice. YOUR SIGNED AGREEMENT AND FULL PAYMENT MUST BE RECEIVED WITHIN 21 DAYS TO CONFIRM AND SECURE YOUR PARTICIPATION. Your pledge form indicates your intention to pay the full amount of your sponsorship within 14 days of receipt. If you do not pay within 21 days, the conference organisers reserve the right to resell your space without notice.
3.
You agree to pay to the OA Annual Conference: Full payment equal to the sum on your pledge form within 21 days of receiving your tax invoice.
4.
Sponsorship entitlements will not commence until it has been paid.
5.
In addition, should you forward your pledge form and then decline your sponsorship agreement within 40 days of the event, you are still obliged to pay 50% of the full amount of your intended package and will be invoiced accordingly. Failure to pay will result in legal action. In the event that your cancelled space / sponsorship is resold, you may be eligible for a full refund.
6.
All cheques are to be made payable to: “Orthoptics Australia Inc.”, and are payable in Australian Dollars only.
7.
All amounts stipulated in this Agreement include goods and services tax (GST).
8.
Please note that your requested category of sponsorship may have a limit to the number of sponsors as specified in the attached documentation and preference will be determined in order of receipt of the signed Agreement and deposit cheque. The Conference Organisers will notify you if you are unable to participate in your requested category. Trade Display please note: The Conference Organiser will allocate all exhibition space to you on a first come first serve basis with Major Sponsor spaces being allocated first.
9.
Sponsors are not entitled to entry into the conference sessions or social events, unless the relevant tickets are offered as part of the particular sponsorship package. However, should Sponsors wish to attend the Conference as a delegate, the appropriate registration form must be completed and forwarded to the Conference Organisers together with the applicable registration fee.
10. The Conference Organisers may at their discretion use your logo, symbol, trade mark or registered mark in acknowledging your sponsorship in the Conference literature where this is offered as part of your particular sponsorship package and no payment shall be made to you for such use. You will be responsible for forwarding your logo, symbol, trade mark or registered mark within 21 days of your pledge form with your payment. We request that all logos be supplied in an eps. or tif. 300dpi format, high resolution file. Should an alternative format be received, the conference organisers can not be held responsible for the quality of the logo displayed in any of the promotional material. 11. Nothing contained in this Agreement will be deemed to constitute a partnership, joint venture or agency relationship between you and the organising committee, their companies and/or the Conference Organisers and you must not do anything where you will in any way be represented that you are a of partner the committee, their companies and/or the Conference Organisers without prior written consent. 12. No sponsor has the right to veto any other prospective sponsor. Nor does the term “naming rights” involve the re-branding of the event in any form to suit the sponsoring organisation, other than to be known as a secured partner, eg: Gold Sponsor. 13. Sponsors agree to market to their database to ensure attendance at the conference should they be asked. organisers will provide an email advertisement for this purpose if required.
The
14. By completing and signing this form you are agreeing to provide the sponsorship indicated above at the OA 2013 Annual Conference and warrant that you are entitled to do so under the authority of your particular organisation.
