For more information, visit www.tylertech.com client profile. In their Own Words. “
We've saved a lot of money as a result of our new Versatrans system. And Tyler ...
client profile
Washoe County, NV School District Tyler Technologies’ Versatrans Saves Money and Keeps Parents and Administrators in the Loop Industry: Public School District Location: Reno, Washoe County, NV Population: 410,000. The county school district served 62,324 students in 2010-2011 Years as Tyler Client: 7 years Tyler Products Used: Versatrans Routing and Planning, e-Link, Triptracker The Facts: Washoe County is a growing area along the eastern slopes of the Sierra Nevada Mountains in western Nevada. It covers 6,600 square miles in the northwest section of the State bordering California and Oregon and has a population of approximately 410,000. Washoe County’s climate is mild, with low humidity and rainfall, and it enjoys the full range of the four seasons. The Washoe County School District includes the Reno/Sparks metropolitan area, Incline Village, Gerlach, Empire and Wadsworth. There are 63 elementary schools, a special education school, 14 middle schools and 13 comprehensive high schools. In addition, there are 11 magnet, alternative, vocational and charter school options. The county school transportation system is the second largest in the State of Nevada. The school transportation department is responsible for a 726 vehicles, including 199 regular buses, and 102 specially equipped buses for special needs students. Contact: Rick Harris, Chief Logistics and Operations Manager URL: www.pylusd.k12.ca.us
In their Own Words
Benefits: Financial and Beyond
“We’ve saved a lot of money as a result of our new Versatrans
Money saved. Over $300,000 has been saved in bus driver
system. And Tyler provided very responsive training and support,
overtime expenses since implementing Versatrans in 2009.
always following through on any issue or question.” — Rick Harris, Chief Logistics and Operations Manager
Goals
• Reduce bus driver overtime expenses • Increase responsiveness to parents
Improved parent communication. E-Link has provided parents access to information quickly over Web whenever needed. For instance, new families in the community can immediately find out whether their children should walk or ride, the location of bus stops, and pickup and drop-off times.
• Reduce inefficient work currently done “by hand”
Better access to information. Large gains in efficiency
• Increase the efficiency of managing bus transportation over a 6,600 Sq. mile area
due to better route planning, better and more immediate communication with parents, and better access to information for school secretaries and administrators when serving students and parents.
VT-WASNC-CP-2715-0612
...continued on reverse
For more information, visit www.tylertech.com
The Challenge: Prior to implementing Versatrans, the District worked to plan bus routes and to communicate with parents primarily by hand and in person, with the aid of some limited-function software. The time elapsed between a parent inquiry and the delivery of an answer was not expedient, often taking hours rather than minutes. Data related to bus stop locations, pickup/drop-off times, students and drivers was kept redundantly in several locations, not all easily accessible to secretaries, administrators, and parents. Additionally, research showed that the District was likely paying much more in driver overtime and gasoline costs than necessary. The transportation solutions committee recommended Versatrans as the one tried-and-true solution that could solve all these issues. Efficient implementation. The Tyler team worked with the
Partnering with Tyler to Develop a Customized Solution
District to accomplish a fast, accurate implementation of
The Washoe County School district implemented Versatrans
Phased implementation. Versatrans was implemented in
Routing & Planning for school bus transportation management,
phases, beginning with the fleet of 199 regular school
and e-Link, for communicating efficiently with parents over
buses. The fleet of 102 buses for special needs students
the Web. Tyler partnered with the District on all phases of
was implemented in a follow-up phase, after significant
planning, implementation and training, and was recognized as
organizational learning was in place.
Routing and Planning.
being responsive and always following through with every task. The migration process involved considerable change for an
Smart timing. The implementation was planned and
organization’s first real implementation of enterprise technology.
implemented during the spring and summer, so it was ready to
Once the staff understood the potential, they brought their
go when school started in the fall.
longtime experience to the table to help make sure the new solution met their needs. Since their successful Versatrans transportation implementation the Washoe County School District has begun implementing two additional Versatrans features: District planning using Versatrans
Why Tyler?
• Tyler Versatrans has more than 45 years of experience in the school transportation services industry, including 27 years in the school transportation software business.
school zoning analysis for such a large geographic area; and
• Tyler provides tremendous flexibility in supporting implementation and ongoing use of all its software and services.
Triptracker for managing field trips.
• Tyler provides a large array of on-going support options.
Versatrans Best Practices
• Tyler is the largest sole provider of software and services for the public sector, covering all solutions for ERP (Financials, HR, Citizen Services and Pension), Document and School Management; Land and Vital Records; Appraisal and Tax; Courts & Justice; and Public Safety.
Routing & Planning to help overcome the complexities of their
Thorough research. Initially created a study group that did thorough research on all options before deciding on Versatrans. As a result, their Versatrans and industry product knowledge was high at the beginning of the implementation process. Engagement of knowledgeable staff. Rick places great credit with the remarkable people in the Washoe School District Transportation Department who consistently do excellent work, and whose expertise and dedication were a major success factor in the Versatrans implementation.
For more information, visit www.tylertech.com
